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Click here to open minutes: AREA E AGM Minutes – Feb 2018
Alcoholics Anonymous Area E Committee
Minutes of Meeting: Wednesday 10th January 2018 @ 7:30 PM
_________________________________
Chair: Andrew I (RtR Kirribilli Fri PM)
Attendance:
Note: Ensure we have the email for each member.
| Andrew I | Area Chair | RtR Kirribilli Fri PM | Present |
| Rosemary P | Area Secretary | RtR North Syd Tue PM | Present |
| John B | Area Delegate | Seaforth Tue PM | Present |
| Anna S | Area Alternate Delegate | Dee Why Thu PM | Present |
| Michael S | Area Treasurer | RtR Kirribilli Tue PM | Present |
| Area Group Liaison | Vacant | ||
| Area Public Information Coordinator | Vacant | ||
| Lachlan B | Area Webmaster | Royal North Shore Thu PM | MIA |
| The Mixer Editor | Vacant | ||
| Mary H | GSR | RtR Kirribilli Fri PM | Apology |
| Michael B | GSR Alternate | RtR North Sydney Tue PM | Apology |
| John R | GSR | Royal North Shore Thu PM | Present |
| Garry T | GSR | Gordon Mon PM | MIA |
| David C | GSR | Epping Mon PM & Thu PM | MIA |
| Rowena R | GSR | Seaforth Tue PM & Dee Why B’fast | Present |
| Pam | GSR Alternate | Seaforth Tue PM & Dee Why B’fast | MIA |
| Tina S | GSR | Mona Vale Sun AM | Apology |
| David P | GSR | Chatswood Sun AM | Present |
| Peter T | GSR | Long Reef Tue AM | Present |
| Steve | GSR | Cremorne Mon PM | MIA |
| Jean J | GSR | Kirribilli Sat AM | MIA |
| Meg | GSR | Telopea Wed PM | MIA |
| Trevor | GSR | Lane Cove Mon PM | Present |
| Linda | GSR | Cromer Fri PM | Present |
Meeting Opened: 07:30pm
12 Traditions Read By: Peter T
Previous Minutes: Accepted
Action Items:
Note: Motions were approved by the Area E Committee that if an action item is open for 4 months and not completed it can be automatically closed, unless retention is specifically agreed by the Committee.
| Action Item | Description | Owner | Due | Status |
| 20180110.01 | Add notification to the Area E Website that Royal North Shore, Thu PM Group, is sponsoring a 12 Step Recovery Programme which is a Big Book Study Group starting 06/02/18 for 18 weeks from 0730 – 0900pm at St Peters Church Hall, Cremorne. | RP | 20180203 | New |
| 20180110.02 | All Area E members allocated to a district to distribute the Feb AGM flier:
o District 1: Tina o District 2: Rowena o District 3 Drew o District 4: Linda o District 5: Michael S o District 6: John R o District 7: Michael S o District 8: John B o District 9: Anna o District 10: Rosemary o District 11: John B |
All | 20180203 | New |
| 20170406.03 | email Susan authorising the printing of the Concepts banner in the short form on calico.
20170704 – CSO have decided to put the ordering of the banners on hold for 6 months. 20170704 – CSO to advise what the minimum orders are. 20170802 – Received from printer quotes for order quantities. Ø CSO literature checking to see if GSO will print and fund banners. Ø 171106 – GSO will have them printed at the same time they print the steps banners. A timeline was not provided. Ø 20171205 – MOTION PASSED to place an order to the CSO for 20 Concept Banners. o Area E will pay the one off design costs of $530. o NSCSO will pay for the banners and recoup the costs when sold to the groups. $40.70 x 20 = $814 Ø 20180110 – John B has contacted NSCSO to order the banners and inform John B when they are available. |
Garry T
John B |
20171205
20180110 20180201 |
In progress |
| 20170406.01 | Discuss having 2 signatories on Area bank accounts
Contacted Peter. The only 2 signatories at present are Peter and Michael. 20170704 – It was decided the chairman and treasurer of Area E should be the 2 signatories. Michael to organise. 20171205 – The logistics with the bank have been organised. Left is for Andrew I to visit a branch and lodge his signatory. |
Peter, Michael S
|
20171205
20180110 |
Completed |
| 20161202.04 | AA 30 Sec Commercial at movies: at 2017 year end look at having the commercial screened at Warringah Mall for 1 movie for 3 weeks over the Christmas period. It will be screened 25 times a week for a total cost of approx. $1000.
Also review commercial screenings as part of the new unity project, possibly raising special contributions from meetings. |
Rose P | 20170109 | Hold |
NOTE: It was agreed that the November 2016 motion be amended by inserting after automatically closed “unless retention of an item is approved at an Area E committee meeting”.
Chairman’s Report: Andrew I
Andrew I tabled the report highlighting:
- The flyer for the coming AGM has been created.
PI Report: Position Vacant
A report was not tabled.
Anna S had the following comments:
- Brookvale Centrelink is constantly being restocked with 5 different pamphlets.
- The Message to Teenagers and AA at a Glance are the most popular.
Treasurer’s Report: Michael S
Michael S tabled the report highlighting:
- The Area E total current funds balance is $6655.97
- NSCSO donated $1154.15
Delegate’s Report: John B
John B tabled the report highlighting:
- 2017 Australian General Service Conference:
- No update
- 2018 Australian National Convention:
- 53rd Australian National Convention of AA will be held in Perth from 29 March to 2 April.
- 2019 National PI Conference:
- 2017 Conference approved Area E bid to hold the 2019 National PI & CPC Conference.
- National Survey:
- The deadline for responses has been extended until April next year.
- 2018 NSCSO AGM – February Saturday 3rd Lunch 1230, AGM 1230 to 1400 :
- Positions Available: Office Manager, H&I BTG Coordinator, Trustee, Henley Roster Coordinator
- 2018 Area E AGM – February Saturday 3rd Lunch 1230, AGM 1430 to 1600. Points of Interest:
- NSCSO are allocated to organise the AGM this year. i.e. venue and catering
- Suggestions for the number and format of the 2018 Assemblies were discussed. Anna S presented along the lines of having 4 Assemblies a year and not having the monthly meetings. This is to be discussed further at the AGM after everyone has taken it back to their meetings to discuss.
- Lachlan B, the Area E Webmaster, has been appointed as a Trustee and will be resigning as Webmaster hence this position will be up for re-election at the 2018 AGM in February.
- Positions Available: Chairperson, Secretary, Webmaster, Group Liaison Officer, PI & CPC Co-ordinator, The Mixer Editor
- A request has been raised to create Job Descriptions for the various Area roles.
- John highlighted that all members are encouraged to attend the Area AGM and those entitled to vote are the Area E committee members and GSRs.
Alternate Delegate Report: Anna S
Anna S tabled the report highlighting:
- The flier for the coming Feb AGM.
- From previous experience communicating the flier via the website or just leaving it on the literature table at meetings doesn’t work. Each of the Area E members allocated to a district need to announce and distribute the flier to their allocated district meetings.
- District 1: Tina
- District 2: Rowena
- District 3 Drew
- District 4: Linda
- District 5: Michael S
- District 6: John R
- District 7: Michael S
- District 8: John B
- District 9: Anna
- District 10: Rosemary
- District 11: John B
Group Liaison Report: Role Vacant
A report was not tabled.
Web Master Report: Lachlan B
Area E Website http://areaeeraa.info
A report was not tabled.
- Via email Lachlan outlined our website name registration is due in Feb and that he will pay it and submit the bill to Area.
2019 National PI & CPC Conference: Committee to be formed
A report was not tabled.
GSR Reports:
| GSR | Meeting | Overview |
| John R | Royal North Shore
Thu PM |
STATUS UPDATE:
· This meeting is now resuming on Thursday 18th Jan, 0730 to 0930pm in a very nice room in the Mental Health Rooms on the first floor of the Clinical Services building. · The group also sponsors a 12 Step Recovery Programme which is a Big Book Study Group starting 06/02/18 for 18 weeks from 0730 – 0900pm at St Peters Church Hall, Cremorne. |
| Garry T | Gordon
Mon PM |
· Attendance approx. 20 to 30 people.
· Serving hot food after meeting and finding members stay on. · Consistently getting lots of visitors to meeting. STATUS UPDATE: |
| Anna S | Dee Why
Thu PM |
· Leaves pamphlets at a Centrelink and Police and find the ‘Message to the Teenager’ is a popular one.
STATUS UPDATE: |
| Christopher L | RtR Kirribilli
Tue & Fri PM |
· Approx. 35 members over the 2 meetings.
· H&I initiative at Northside and Herbert St have generated many more people attending the meeting. · The group has a PI initiative where members are to contact the therapists/doctors who initially tried to help them before they came to AA. They are to inform them how they found a solution at AA and if they have other similar patients to pass on the good news. STATUS UPDATE: |
| David C | Epping
Mon PM & Thu PM |
· 20 members at the recent GSC.
· 20 to 30 people attend on Mon night & 15 to 20 on Thu night. STATUS UPDATE: |
| Rowena R / Pam | Seaforth
Tue PM
Dee Why B’fast |
· Both groups going well.
· South Pacific bring their clients to the Curl Curl and Seaforth meetings which attracts a lot of visitors. · They have generated a group specific birthday card. · Dee Why has a meeting 6 days of the week, each with a separate secretary. Each meeting the secretary chooses a Chair for the meeting and they are encouraged to choose an older sober member. STATUS UPDATE: · Numbers have picked up well. · They have started to document general admin procedures like who has the keys, secretary rotation etc · Anna S is going to talk at the next GC on overview the PI position. |
| Tina S | Mona Vale
Sun AM |
· Approx 15 members.
STATUS UPDATE: |
| David P | Chatswood Sun AM | · Meeting is healthy with 20 to 30 attending each week with a good mix of sobriety.
· Group members are interested in knowing more about the Service Structure and hence have agreed to read 1 tradition each week at the group meeting. STATUS UPDATE: · David has been making people more aware of the Traditions which has been going well. · David P has offered to provide a talk about service.at Area. |
| John G | Narrabeen Sun PM | STATUS UPDATE: |
| Peter T | Long Reef
Tue AM |
· Core attendance of approx 25 to 30
· Service positions spread thinly across a small number of members. · GSC and finances are healthy. · Would appreciate more active members STATUS UPDATE: · Looking at initiatives to carry the msg to the public. |
| Steve | Cremorne
Mon PM |
· Approx 10 members.
STATUS UPDATE: |
| Jean | Kirribilli
Sat AM |
· Approx 10 members.
· Attendance can be 50+ · Standing room only however looking for a bigger room · Once a month they have a morning tea so people can socialise. · They have a lot of newcomers attending. STATUS UPDATE: |
| Meg | Telopea
Wed PM |
· 20 to 30 attend
· Quite often have visitors who come from the Central coast. · Regularly have 10 speakers STATUS UPDATE: |
| Trevor | Lane Cove
Mon PM |
· They have strong attendance, about 30 people with a good mix of sobriety.
· Northside have been attending for the last month which they think is a result of the increase of AA performing H&I visits there. · They hold their GSC every 14 weeks. STATUS UPDATE: · 2 weeks away from next GC. |
General Business:
- Linda raised that the carpets at the NSCSO are in desperate need of cleaning and asked who should she contact to have it actioned as they don’t have an office manager at the moment. John B volunteered to talk to Mark W from the NSCSO re having the carpets cleaned.
- Trevor asked if there has been any consideration of the idea of GSRs not attending the monthly Area Meetings and attending separate GSR meetings. Anna responded saying that there wasn’t any interest from her experience. It will be added as an item for the AGM.
NEXT MEETING: Yearly AGM on Saturday 3rd February at 14:30
Alcoholics Anonymous Area E Committee
Minutes of Meeting: Tuesday 5th December 2017 @ 7:30 PM
_________________________________
Chair: Andrew I (RtR Kirribilli Fri PM)
Attendance:
| Andrew I | Area Chair | RtR Kirribilli Fri PM | Present |
| Rosemary P | Area Secretary | RtR North Syd Tue PM | Present |
| John B | Area Delegate | Seaforth Tue PM | Present |
| Anna S | Area Alternate Delegate | Dee Why Thu PM | Apology |
| Michael S | Area Treasurer | RtR Kirribilli Tue PM | Apology |
| Area Group Liaison | Vacant | ||
| Area Public Information Coordinator | Vacant | ||
| Lachlan B | Area Webmaster | Royal North Shore Thu PM | Apology |
| The Mixer Editor | North Sydney Mon PM | Vacant | |
| Christopher H | GSR | RtR Kirribilli Fri PM | Present |
| Garry T | GSR | Gordon Mon PM | MIA |
| David C | GSR | Epping Mon PM & Thu PM | MIA |
| Rowena R | GSR | Seaforth Tue PM & Dee Why B’fast | MIA |
| Pam | GSR Alternate | Seaforth Tue PM & Dee Why B’fast | MIA |
| Tina S | GSR | Mona Vale Sun AM | Apology |
| David P | GSR | Chatswood Sun AM | Present |
| Peter T | GSR | Long Reef Tue AM | Present |
| Steve | GSR | Cremorne Mon PM | MIA |
| Jean J | GSR | Kirribilli Sat AM | MIA |
| Meg | GSR | Telopea Wed PM | MIA |
| Trevor | GSR | Lanecove Mon PM | Present |
Meeting Opened: 07:30pm
12 Traditions Read By: Rosemary P
Previous Minutes: Accepted
Action Items:
Note: A motion was carried in the November 2016 that if an action item is open for 4 months and not completed it can be automatically closed.
| Action Item | Description | Owner | Due | Status |
| 20170406.01 | Discuss having 2 signatories on Area bank accounts
Contacted Peter. The only 2 signatories at present are Peter and Michael. 20170704 – It was decided the chairman and treasurer of Area E should be the 2 signatories. Michael to organise. 20171205 – The logistics with the bank have been organised. Left is for Andrew I to visit a branch and lodge his signatory. |
Peter, Michael S
|
20171205
20180110 |
In progress |
| 20170406.03 | email Susan authorising the printing of the Concepts banner in the short form on calico.
20170704 – CSO have decided to put the ordering of the banners on hold for 6 months. 20170704 – CSO to advise what the minimum orders are. 20170802 – Received from printer quotes for order quantities. Ø CSO literature checking to see if GSO will print and fund banners. Ø 171106 – GSO will have them printed at the same time they print the steps banners. A timeline was not provided. Ø 20171205 – MOTION PASSED to place an order to the CSO for 20 Concept Banners. o Area E will pay the one off design costs of $530. o NSCSO will pay for the banners and recoup the costs when sold to the groups. $40.70 x 20 = $814
|
Garry T
John B |
20171205
20180110 |
In progress |
| 20161202.04 | AA 30 Sec Commercial at movies: at 2017 year end look at having the commercial screened at Warringah Mall for 1 movie for 3 weeks over the Christmas period. It will be screened 25 times a week for a total cost of approx. $1000.
Also review commercial screenings as part of the new unity project, possibly raising special contributions from meetings. |
Rose P | 20170109 | Hold |
NOTE: It was agreed that the November 2016 motion be amended by inserting after automatically closed “unless retention of an item is approved at an Area E committee meeting”.
Chairman’s Report: Andrew I
Andrew I tabled the report highlighting:
- There is little to report this month.
PI Report: Position Vacant
A report was not tabled.
Treasurer’s Report: Michael S
Michael S tabled the report highlighting:
- The Area E total current funds balance is $5501.82
Delegate’s Report: John B
John B tabled the report highlighting:
- Annual General Service Conference:
John received the reports from Annual General Service Conference and has asked the secretary to send them to the Area E GSRs.
- National Survey:
So far over 2000 responses to the national survey have been received and the deadline for responses is being extended till April next year.
- Australian National Convention:
53rd Australian National Convention of AA 2018 will be held in Perth.
- 2018 NSCSO AGM – February Saturday 3rd Lunch 1230, AGM 1230 to 1400 :
- Positions Available: Office Manager, H&I BTG Coordinator, Trustee, Henley Roster Coordinator
- 2018 Area E AGM – February Saturday 3rd Lunch 1230, AGM 1430 to 1600. Points of Interest:
- NSCSO are allocated to organise the AGM this year. i.e. venue and catering
- Suggestions for the number and format of the 2018 Assemblies is to be discussed at the AGM.
- Lachlan B, the Area E Webmaster, has been appointed as a Trustee and will be resigning as Webmaster hence this position will be up for re-election at the 2018 AGM in February.
Alternate Delegate Report: Anna S
A report was not tabled.
Group Liaison Report: Role Vacant
A report was not tabled.
Web Master Report: Lachlan B
Area E Website http://areaeeraa.info
A report was not tabled.
GSR Reports:
| GSR | Meeting | Overview |
| Garry T | Gordon
Mon PM |
· Attendance approx. 20 to 30 people.
· Serving hot food after meeting and finding members stay on. · Consistently getting lots of visitors to meeting. STATUS UPDATE: |
| Anna S | Dee Why
Thu PM |
· Leaves pamphlets at a Centrelink and Police and find the ‘Message to the Teenager’ is a popular one.
STATUS UPDATE: |
| Christopher L | RtR Kirribilli
Tue & Fri PM |
· Approx. 35 members over the 2 meetings.
· H&I initiative at Northside and Herbert St have generated many more people attending the meeting. · The group has a PI initiative where members are to contact the therapists/doctors who initially tried to help them before they came to AA. They are to inform them how they found a solution at AA and if they have other similar patients to pass on the good news. STATUS UPDATE: · GSC will be held shortly with the 6 month service position rotation occurring. |
| David C | Epping
Mon PM & Thu PM |
· 20 members at the recent GSC.
· 20 to 30 people attend on Mon night & 15 to 20 on Thu night. STATUS UPDATE: |
| Rowena R / Pam | Seaforth
Tue PM
Dee Why B’fast |
· Both groups going well.
· South Pacific bring their clients to the Curl Curl and Seaforth meetings which attracts a lot of visitors. · They have generated a group specific birthday card. · Dee Why has a meeting 6 days of the week, each with a separate secretary. Each meeting the secretary chooses a Chair for the meeting and they are encouraged to choose an older sober member. STATUS UPDATE: |
| Tina S | Mona Vale
Sun AM |
· Approx 15 members.
STATUS UPDATE: |
| David P | Chatswood Sun AM | · Meeting is healthy with 20 to 30 attending each week with a good mix of sobriety.
STATUS UPDATE: · David has undertaken to encourage members to be aware of what happens in the Service Structure at Area level. · Group members are interested in knowing more about the Service Structure and hence have agreed to read 1 tradition each week at the group meeting. |
| John G | Narrabeen Sun PM | STATUS UPDATE: |
| Peter T | Long Reef
Tue AM |
· Core attendance of approx 20.
· Service positions spread thinly across a small number of members. · GSC and finances are healthy. · Would appreciate more active members STATUS UPDATE: · They held a GSC a fortnight ago. · 2 new members have joined. · They have a healthy input of funds. · All is going well. |
| Steve | Cremorne
Mon PM |
· Approx 10 members.
STATUS UPDATE: |
| Jean | Kirribilli
Sat AM |
· Approx 10 members.
· Attendance can be 50+ · Standing room only however looking for a bigger room · Once a month they have a morning tea so people can socialise. · They have a lot of newcomers attending. STATUS UPDATE: |
| Meg | Telopea
Wed PM |
· 20 to 30 attend
· Quite often have visitors who come from the Central coast. · Regularly have 10 speakers STATUS UPDATE: |
| Trevor | Lanecove
Mon PM |
STATUS UPDATE:
· They have strong attendance, about 30 people with a good mix of sobriety. · Northside have been attending for the last month which they think is a result of the increase of AA performing H&I visits there. · They hold their GSC every 14 weeks. |
General Business:
- John B received an email from Bruce M regarding his investigation into having some AA ads run at some local theatres.
NEXT MEETING: Wednesday 10th January at 07:30
Alcoholics Anonymous Area E Committee
Minutes of Meeting: Monday 6th November 2017 @ 7:30 PM
_________________________________
Chair: Andrew I (RtR Kirribilli Fri PM)
Attendance:
| Andrew I | Area Chair | RtR Kirribilli Fri PM | Present |
| Rosemary P | Area Secretary | RtR North Syd Tue PM | Present |
| John B | Area Delegate | Seaforth Tue PM | Present |
| Anna S | Area Alternate Delegate | Dee Why Thu PM | Apology |
| Michael S | Area Treasurer | RtR Kirribilli Tue PM | Present |
| Area Group Liaison | Vacant | ||
| Area Public Information Coordinator | Vacant | ||
| Lachlan B | Area Webmaster | Royal North Shore Thu PM | MIA |
| The Mixer Editor | North Sydney Mon PM | Vacant | |
| Christopher H | GSR | RtR Kirribilli Fri PM | Apology |
| Mary | GSR Alternate | RtR North Syd Tue PM | Present |
| Garry T | GSR | Gordon Mon PM | Apology |
| David C | GSR | Epping Mon PM & Thu PM | MIA |
| Rowena R | GSR | Seaforth Tue PM & Dee Why B’fast | Present |
| Pam | GSR Alternate | Seaforth Tue PM & Dee Why B’fast | MIA |
| Tina S | GSR | Mona Vale Sun AM | Apology |
| David P | GSR | Chatswood Sun AM | Present |
| Peter T | GSR | Long Reef Tue AM | MIA |
| Steve | GSR | Cremorne Mon PM | MIA |
| Jean J | GSR | Kirribilli Sat AM | MIA |
| Meg | GSR | Telopea Wed PM | Apology |
| Trevor | GSR | Lanecove Mon PM | Present |
Meeting Opened: 07:30pm
12 Traditions Read By: Michael S
Previous Minutes: Accepted
Action Items:
Note: A motion was carried in the November 2016 that if an action item is open for 4 months and not completed it can be automatically closed.
| Action Item | Description | Owner | Due | Status |
| 20170406.01 | Discuss having 2 signatories on Area bank accounts
Contacted Peter. The only 2 signatories at present are Peter and Michael. 20170704 – It was decided the chairman and treasurer of Area E should be the 2 signatories. Michael to organise. |
Peter, Michael S | 20171205 | In progress |
| 20170406.03 | email Susan authorising the printing of the Concepts banner in the short form on calico.
20170704 – CSO have decided to put the ordering of the banners on hold for 6 months. 20170704 – CSO to advise what the minimum orders are. 20170802 – Received from printer quotes for order quantities. Ø CSO literature checking to see if GSO will print and fund banners. Ø 171106 – GSO will have them printed at the same time they print the steps banners. A timeline was not provided. |
Garry T
John B |
20171205 | In progress |
| 20170605.02 | Purchase a projector to the limit of $500.
Will be at next Area Assembly Oct 29 |
Andrew I | 20171006 | Completed |
| 20161202.04 | AA 30 Sec Commercial at movies: at 2017 year end look at having the commercial screened at Warringah Mall for 1 movie for 3 weeks over the Christmas period. It will be screened 25 times a week for a total cost of approx. $1000.
Also review commercial screenings as part of the new unity project, possibly raising special contributions from meetings. |
Rose P | 20170109 | Hold |
NOTE: It was agreed that the November 2016 motion be amended by inserting after automatically closed “unless retention of an item is approved at an Area E committee meeting”.
Chairman’s Report: Andrew I
Andrew I tabled the report highlighting:
- The success of the Area Assembly held in October. All the topics submitted to conference this year were reviewed and each person in attendance spoke on service. Andrew also thanked Michael, John and Anna for all their hard work.
PI Report: Position Vacant
A report was not tabled.
Treasurer’s Report: Michael S
Michael S tabled the report highlighting:
- The Area E total current funds balance is $97
Delegate’s Report: John B
John B tabled the report highlighting:
- The Annual General Service Conference was held from Thursday 2/11/17 to 5/11/2017
- Structure Review workshop – Topic 0001/2017 was discussed re each area’s response to problems of unity and structure, structural problems, how the proposed plan was received in each area and if some form of the proposed plan was approved, how the GSC would ensure it had the endorsement of the Fellowship as a whole to successfully execute.
- Topic Outcomes:
- 001 – Recommended undertaking an inventory of the Service Structure and produce a simple plan to achieve this.
- 016 – Referred to Conference for further direction. Agreed to refer proposed amendments to Delegates for further consideration.
- 006 – Rejected: Suggested putting up two topics at another Conference; one a Guideline and secondly a paragraph for the Group Handbook.
- 002, 015, 018, 010, 011, 005, 019, 007, 013 – Rejected
- 008, 004, 017, 003, 012, 014, 009 – Accepted
- So far over 2000 responses to the national survey have been received and the deadline for responses is being extended till April next year.
- 53rd Australian National Convention of AA 2018 will be held in Perth.
- At the last Area E Assembly suggestions for the number and format of the 2018 Assemblies were discussed. Anna S presented along the lines of having 4 Assemblies a year and not having the monthly meetings. This is to be discussed further at the AGM after everyone has taken it back to their meetings to discuss.
Alternate Delegate Report: Anna S
A report was not tabled.
Group Liaison Report: Role Vacant
A report was not tabled.
Web Master Report: Lachlan B
Area E Website http://areaeeraa.info
A report was not tabled.
GSR Reports:
| GSR | Meeting | Overview |
| Garry T | Gordon
Mon PM |
· Attendance approx. 20 to 30 people.
· Serving hot food after meeting and finding members stay on. · Consistently getting lots of visitors to meeting. STATUS UPDATE: |
| Anna S | Dee Why
Thu PM |
· Leaves pamphlets at a Centrelink and Police and find the ‘Message to the Teenager’ is a popular one.
STATUS UPDATE: |
| Christopher L / Mary | RtR Kirribilli
Tue & Fri PM |
· Approx. 35 members over the 2 meetings.
STATUS UPDATE: · H&I initiative at Northside and Herbert St has generated many more people attending the meeting. · The group has a PI initiative where members are to contact the therapists/doctors who initially tried to help them before they came to AA. They are to inform them how they found a solution at AA and if they have other similar patients to pass on the good news. · Attendance has been good but lost a few women lately. |
| David C | Epping
Mon PM & Thu PM |
· 20 members at the recent GSC.
· 20 to 30 people attend on Mon night & 15 to 20 on Thu night. STATUS UPDATE: |
| Rowena R / Pam | Seaforth
Tue PM
Dee Why B’fast |
· Both groups going well.
· South Pacific bring their clients to the Curl Curl and Seaforth meetings which attracts a lot of visitors. STATUS UPDATE: · Marryam C is researching PI activities for their group. · Rowena is looking at building more awareness re the concepts in the group. · They have generated a group specific birthday card. · Dee Why has a meeting 6 days of the week, each with a separate secretary. Each meeting the secretary chooses a Chair for the meeting and they are encouraged to choose an older sober member. · Another group at St Joseph has been started by some of the members. · At the meetings they hang a list of the meetings in the area so that at the meeting when it is time for announcements they ask for General Service announcements and not time and day of other meetings. |
| Tina S | Mona Vale
Sun AM |
· Approx 15 members.
STATUS UPDATE: |
| David P | Chatswood Sun AM | · Meeting is healthy with 20 to 30 attending each week with a good mix of sobriety.
STATUS UPDATE:
· A GSC has been organised where David hopes to talk about the 3 legacies in an effort to have people more interested about the traditions. · The group rotates the GSR every 2 years. |
| John G | Narrabeen Sun PM | STATUS UPDATE: |
| Peter T | Long Reef
Tue AM |
· Core attendance of approx 20.
· Service positions spread thinly across a small number of members. · GSC and finances are healthy. · Would appreciate more active members STATUS UPDATE: |
| Steve | Cremorne
Mon PM |
· Approx 10 members.
STATUS UPDATE: |
| Jean | Kirribilli
Sat AM |
· Approx 10 members.
· Attendance can be 50+ · Standing room only however looking for a bigger room · Once a month they have a morning tea so people can socialise. · They have a lot of newcomers attending. STATUS UPDATE: |
| Meg | Telopea
Wed PM |
· 20 to 30 attend
· Quite often have visitors who come from the Central coast. · Regularly have 10 speakers STATUS UPDATE: |
| Trevor | Lanecove
Mon PM |
STATUS UPDATE:
· They have strong attendance, 30 people with a good mix of sobriety · They hold their GSC every 14 weeks. |
General Business:
- None
NEXT MEETING: Tuesday 5th December at 07:30
Alcoholics Anonymous Area E Committee
Minutes of Meeting: Thursday 7th September 2017 @ 7:30 PM
_________________________________
Chair: Andrew I (RtR Kirribilli Fri PM)
Attendance:
| Andrew I | Area Chair | RtR Kirribilli Fri PM | Present |
| Rosemary P | Area Secretary | RtR North Syd Tue PM | Present |
| John B | Area Delegate | Seaforth Tue PM | Present |
| Anna S | Area Alternate Delegate | Dee Why Thu PM | Apology |
| Michael S | Area Treasurer | RtR Kirribilli Tue PM | Present |
| Area Group Liaison | Vacant | ||
| Area Public Information Coordinator | Vacant | ||
| Lachlan B | Area Webmaster | Royal North Shore Thu PM | MIA |
| The Mixer Editor | North Sydney Mon PM | Vacant | |
| Christopher L | GSR | RtR Kirribilli Fri PM | Present |
| Sue | GSR Alternate | RtR North Syd Tue PM | Apology |
| Garry T | GSR | Gordon Mon PM | Apology |
| David C | GSR | Epping Mon PM & Thu PM | MIA |
| Rowena R | GSR | Seaforth Tue PM & Dee Why B’fast | Present |
| Pam | GSR Alternate | Seaforth Tue PM & Dee Why B’fast | MIA |
| Tina S | GSR | Mona Vale Sun AM | Present |
| David P | GSR | Chatswood Sun AM | Present |
| Peter T | GSR | Long Reef Tue AM | Present |
| Steve | GSR | Cremorne Mon PM | MIA |
| Jean J | GSR | Kirribilli Sat AM | MIA |
| Meg | GSR | Telopea Wed PM | Present |
Meeting Opened: 07:30pm
12 Traditions Read By: Rosemary P
Previous Minutes: Accepted
Action Items:
Note: A motion was carried in the November 2016 that if an action item is open for 4 months and not completed it can be automatically closed.
| Action Item | Description | Owner | Due | Status |
| 20170605.02 | Purchase a projector to the limit of $500. | Andrew I | 20170704
20170802 20170907 20171006 |
In progress |
| 20170406.01 | Discuss having 2 signatories on Area bank accounts
· Contacted Peter. The only 2 signatories at present are Peter and Michael. · 20170704 – It was decided the chairman and treasurer of Area E should be the 2 signatories. Michael to organise. |
Peter, Michael S | 20170505
20170605 20170704 20170802 20170907 20171006 |
In progress |
| 20170406.03 | email Susan authorising the printing of the Concepts banner in the short form on calico.
· 20170704 – CSO have decided to put the ordering of the banners on hold for 6 months. · 20170704 – CSO to advise what the minimum orders are. · 20170802 – Expecting to hear from the printers re a quote and minimum quantity. |
Garry T
John B |
20170505
20170605 20170704 20170802 20170907 20171006 |
In progress |
| 20161202.04 | AA 30 Sec Commercial at movies: at 2017 year end look at having the commercial screened at Warringah Mall for 1 movie for 3 weeks over the Christmas period. It will be screened 25 times a week for a total cost of approx. $1000.
Also review commercial screenings as part of the new unity project, possibly raising special contributions from meetings. |
Rose P | 20170109 | Hold |
| 20170605.01 | Contact Peter re the Area E Mixer Editor role.
· 20170704 – John B contacted Peter and Peter said he will contact the editor. 20170907 – Michael S talked to Peter and Peter has resigned from the position. |
John B | 20170704
20170802 20170907 |
Completed |
| 20170505.03 | Contact Area C re Christopher presenting at their forum on September 16. Confirm which topic Christopher will speak on as he has volunteered for topic 1 – The advantages of being part of a home group or topic 2 – Sponsorship
· 20170704 – Area C contacted John B requesting they would like a speaker to speak on the topic of AA and Social Media. John B has organised 4 speakers to speak. |
John B | 20170605
20170704 20170802 20170907 |
Completed |
Chairman’s Report: Andrew I
Andrew I tabled the report highlighting:
- They had the Area Assembly re the AA Structure Review. It was well attended and Andrew thanks Chatswood for hosting it. It was very well done.
PI Report: Position Vacant
A report was not tabled.
Treasurer’s Report: Michael S
Michael S tabled the report highlighting:
- The Area E total current funds balance is $6519
Delegate’s Report: John B
John B tabled the report highlighting:
- Eastern Region Trustee email –
- They have appointed a new accountant and already seen an improvement.
- The GSO prudent reserve has been declining.
- A group of members are working on a 3 minute video to advertise AA.
- The board were concerned with a reduction in the number of topics submitted this year but this could be because of the AA Structure Review.
- John B proposed a motion that Area E donates $1000 to assist sending Area delegates from other areas who can’t afford it. Motion Carried 8 to 2
- Concepts Banner:
- Investigations for printing the Concepts Banner has resulted in:
- First time setup costs will be $577.
- A cost of 10 banners would be $44 each.
- It was suggested:
- We speak to the GSO asking if they could order banners for all of AA as they would be requesting larger quantities and hence the price could be cheaper.
- Ascertain donations to pay for the setup costs.
- Area E Assembly – Sunday August 13th at The Annexe, Dougherty Centre, 7 Victor Street, Chatswood:
- Peter J from the Dee Why group Chaired it as he has been very involved extensively in service and has a lot of experience.
- AA Structure Review – Paul B, a Trustee and member of the AA Structure Review committee outlined that via the AA Structure Review documentation and 4 nominated options they were really looking for a consensus for appetite for change.
- AA Structure Review – There is a concern that this year there may be a number of Area Delegates away from the national conference so they may not receive feedback from all the areas.
- Investigations for printing the Concepts Banner has resulted in:
- Area C Eastern Regional Forum – September 16th :
- Will be held at 178 Glebe Road Merewether.
- John B has organised for 4 speakers to present.
- Assembly 28th/29th October:
- At the next Area E Assembly it was recommended to spend 50% of the time reviewing these years’ submitted topics for conference and 50% of the time discussing ideas for future Assemblies.
- Anna and John are going to discuss and determine venue availability.
- The Board wants a survey to be completed by AA members. The survey will be attached to an email. It covers general questions like length of sobriety, how many meetings they go to etc
Alternate Delegate Report: Anna S
A report was not tabled:
Group Liaison Report: Role Vacant
A report was not tabled.
Web Master Report: Lachlan B
Area E Website http://areaeeraa.info
A report was not tabled.
GSR Reports: GSR status reports were not done this meeting as the meeting was already going overtime with discussion on previous topics.
| GSR | Meeting | Overview |
| Garry T | Gordon
Mon PM |
· Attendance approx. 20 to 30 people.
· Serving hot food after meeting and finding members stay on. STATUS UPDATE: |
| Anna S | Dee Why
Thu PM |
· Leaves pamphlets at a Centrelink and Police and find the ‘Message to the Teenager’ is a popular one.
STATUS UPDATE: |
| Christopher L / Sue | RtR Kirribilli
Tue & Fri PM |
· Approx. 35 members over the 2 meetings.
STATUS UPDATE: |
| David C | Epping
Mon PM & Thu PM |
· 20 members at the recent GSC.
· 20 to 30 people attend on Mon night & 15 to 20 on Thu night. STATUS UPDATE: |
| Rowena R / Pam | Seaforth
Tue PM
Dee Why B’fast |
· Both groups going well.
· South Pacific bring their clients to the Curl Curl and Seaforth meetings which attracts a lot of visitors. STATUS UPDATE: |
| Tina S | Mona Vale
Sun AM |
· Approx 15 members.
STATUS UPDATE: |
| David P | Chatswood Sun AM | · Meeting is healthy with 20 to 30 attending each week with a good mix of sobriety.
STATUS UPDATE: |
| John G | Narrabeen Sun PM | STATUS UPDATE: |
| Peter T | Long Reef
Tue AM |
· Core attendance of approx 20.
· Service positions spread thinly across a small number of members. · GSC and finances are healthy. · Would appreciate more active members STATUS UPDATE: |
| Steve | Cremorne
Mon PM |
· Approx 10 members.
STATUS UPDATE: |
| Jean | Kirribilli
Sat AM |
· Approx 10 members.
· Attendance can be 50+ · Standing room only however looking for a bigger room · Once a month they have a morning tea so people can socialise. · They have a lot of newcomers attending. STATUS UPDATE: |
| Meg | Telopea
Wed PM |
· 20 to 30 attend
· Quite often have visitors who come from the Central coast. · Regularly have 10 speakers STATUS UPDATE: |
General Business:
- None
NEXT MEETING: Friday 6th October at 07:30
Alcoholics Anonymous Area E Assembly
Minutes of Meeting: Sunday, 13th Aug 2017 @ 10:00 AM
Chair: Andrew I (RtR Kirribilli Fri PM)
Attendence: Trevor Hindson, Peter T, Andrew I, Anna S, Joan S, Peter Je, Meg B, Olga V, David L, Allan H, Paul Budgen, Rhys B, Michael S, David C, Sean H, Michael B, Matt S, Andrew D, Andrew S, John B, Tina S, David P
Apologies:
Meeting Opened: 10AM
12 Traditions Read By: Andrew I (RtR Kirribilli Fri PM)
Peter Je is introduced and explained reasons for the Australian AA Structure Review
Attendees take turns expressing their groups inclination towards which option they feel is most beneficial for the Structure Review outcome.
Options are:
- Status Quo – ‘do nothing’
- Fine tune the existing model
- Add CSO’s to conference
- A European model
Peter T of Longreef Tuesday AM – Group not overly interested – option 1: do nothing.
Trevor H of Lane Cove Monday PM – Option 1: do nothing.
Anna S of Dee Why Thursday PM – 5 members we present when group discussed the structure review. Unanimously decided they would like the review to continue and would want a better understanding of current structure.
Meg B of Telopea Wednesday PM – Would like structure review to continue with more information provided
David L of Kirribilli Saturday AM – Option 4.
Allan H of Galston Friday & Sunday PM – Would like structure review to continue with an option 4 outcome.
Matt S of RtR Tuesday & Friday PM (on behalf of Christopher H (GSR)) – 30 members unanimously voted on option 4.
Andrew D of Manly Sunday PM & Dee Why Thursday PM – No discussion & no decision, seems inventory is necessary.
John B (Area Delegate) of Seaforth Tuesday PM – issues raised from group: peoples understanding of current structure; not understanding the three (3) legacies or three (3) traditions. Group would like to see inventory continue with no options given.
Olga of Gordon Tuesday AM – Option 4.
David of Chatswood Sunday AM – Majority of members don’t understand what happens outside of three (3) legacies. Voted for a change to option 4.
Tina of Mona Vales Sunday AM – Option 4.
David of Epping Monday & Thursday PM – Option 3.
Some attendees then expressed their own personal opinions surrounding the 4 options.
John B (Area Delegate) is comfortable with what has been spoken about and is ready to take this to the Conference.
Paul B speaks – Eastern Region Trustee of the Board:
- Attended every Area Assembly in Eastern Region;
- John B has done a commendable job in relaying the structure review proposal;
- Refers to Twelve (12) Concepts – concept two (2) allows us to change the structure;
- Expressed the need for change and an evaluation of how we do things; hence the Australian AA Structure Review
- Area G is already experimenting with the European model and is having success there.
*** BATHROOM BREAK ***
Peter Je discusses aspects of financial legalities concerning the different structure options.
Paul B illustrates (with use of slideshow found at aaservice.org.au or areaeeraa.info) the proposed process of Structure Review rollout.
John B thanks everyone for participation and explains there will be plenty of service opportunities of the Conference decides to proceed with the Structure Review.
Meeting closed by Andrew I at 12PM.
We held hands and prayed the Serenity Prayer
