Print Friendly, PDF & Email

Alcoholics Anonymous Area E Committee

Minutes of Meeting: Tuesday, 4th July 2017 @ 7:30 PM
_________________________________

Chair:             Andrew I (RtR Kirribilli Fri PM)

Attendance:

Andrew I Area Chair RtR Kirribilli Fri PM Present
Rosemary P Area Secretary RtR North Syd Tue PM Present
John B Area Delegate Seaforth Tue PM Present
Anna S Area Alternate Delegate Dee Why Thu PM Apology
Michael S Area Treasurer RtR Kirribilli Tue PM Present
Area Group Liaison Vacant
  Area Public Information Coordinator Vacant
Lachlan B Area Webmaster Royal North Shore Thu PM MIA
Peter The Mixer Editor North Sydney Mon PM MIA
Christopher L GSR RtR Kirribilli Fri PM Apology
Garry T GSR Gordon Mon PM MIA
Steve filled in for David C GSR Epping Mon PM & Thu PM Present
Rowena R GSR Seaforth Tue PM & Dee Why B’fast Apology
Tina S GSR Mona Vale Sun AM Apology
David P GSR Chatswood Sun AM MIA
Peter T GSR Long Reef Tue AM Present
Steve GSR Cremorne Mon PM MIA
Jean J GSR Kirribilli Sat AM MIA

 

Meeting Opened:                07:30pm

12 Traditions Read By:                 Michael S

Previous Minutes:              Accepted

 

Action Items:

Note: A motion was carried in the November 2016 that if an action item is open for 4 months and not completed it can be automatically closed.

Action Item Description Owner Due Status
20170704.01 Create and distribute the flyer for the August Assembly at Chatswood. Andrew I 20170802 New
20170704.02 All Area E Committee members to revisit their AA Structure Review allocated meetings to encourage a representative to attend the August Assembly to provide their Groups GSC vote. ALL 20170802 New
20170605.01 Contact Peter re the Area E Mixer Editor role.

·         20170704 – John B contacted Peter and Peter said he will contact the editor.

John B 20170704

20170802

In progress
20170605.02 Purchase a projector to the limit of $500. Andrew I 20170704

20170802

In progress
20170505.03 Contact Area C re Christopher presenting at their assembly on September 16.  Confirm which topic Christopher will speak on as he has volunteered for topic 1 – The advantages of being part of a home group or topic 2 – Sponsorship

·         20170704 – Area C contacted John B requesting they would like a speaker to speak on the topic of AA and Social Media.

John B 20170605

20170704

20170802

In progress
20170406.01 Discuss having 2 signatories on Area bank accounts

·         Contacted Peter.  The only 2 signatories at present are Peter and Michael.

·         20170704 – It was decided the chairman and treasurer of Area E should be the 2 signatories.  Michael to organise.

Peter, Michael S 20170505

20170605

20170704

20170802

In progress
20170406.03 email Susan authorising the printing of the Concepts banner in the short form on calico.

·         20170704 – CSO have decided to put the ordering of the banners on hold for 6 months.

·         20170704 – CSO to advise what the minimum orders are.

Garry T

John B

20170505

20170605

20170704

20170802

In progress
20170301.04 Have the AA Traditions play script posted to the Area E Website.

·         20170704 – The Traditions play was put on at the last Area Assembly hence it was decided to close this action item as no longer required.

John B 20170406

20170505

20170605

20170704

Closed
20161202.04 AA 30 Sec Commercial at movies: at 2017 year end look at having the commercial screened at Warringah Mall for 1 movie for 3 weeks over the Christmas period.  It will be screened 25 times a week for a total cost of approx. $1000.

Also review commercial screenings as part of the new unity project, possibly raising special contributions from meetings.

Rose P 20170109s Hold

 

 

Chairman’s Report: Andrew I

Andrew I tabled the report highlighting:

 

  • The Area E Assembly held at the North Sydney Ron Dyer Centre was a lot of fun with the Traditions Play being presented, followed by the Area Delegate giving a presentation on the PI Initiatives. This was then followed by a great curry lunch cooked by one of the members who is a chef.
  • The Area E Assembly was attended by approx. 25 people however it was not well attended by the Area E Committee.
  • Andrew I highlighted that he thought one main Area E Assembly per year (possibly a PI event) would be a better idea than having a few small ones as they are not well attended by Area E members.
  • Andrew I will organise the creation, printing and distribution flyers for the Assembly in August.

 

PI Report: Position Vacant

A report was not tabled.

 

Treasurer’s Report: Michael S

Michael S tabled the report highlighting:

 

  • The Area E total current funds balance is $7135

 

Delegate’s Report: John B

John B tabled the report highlighting:

 

  • AA Structure Review Workshops:
    • 8 have been held and they are progressing well. Approx 100 members have attended.
    • John B presented to the NSW Service Council Delegates Quarterly Meeting
    • John B also provided the presentation to 2 Area Delegates
    • The presentation has been modified based on feedback and questions received.
    • 2 more workshops have been confirmed.
    • Another 3 groups have expressed an interest.

 

  • Area E Assembly – June 17th :
    • Held at the Ron Dyer Centre, North Sydney with approx. 25 in attendance.
    • Excellent presentation of the Twelve Traditions Play.
    • This assembly was also the chance to put forward any topics for discussion for this year’s National Conference however none were raised.
    • There was also workshop discussion on service including PI initiatives and CPC.

 

  • Area E Assembly – Sunday August 13th at The Annexe, Dougherty Centre, 7 Victor Street, Chatswood:
    • This assembly, from 10am to 12:30pm will follow the Chatswood Sunday Morning Group meeting.
    • The assembly includes a presentation and discussion of the AA Structure review.
    • Eastern Region Trustee may also attend the assembly.

 

  • Area C Eastern Regional Forum – September 16th :
    • Will be held at 178 Glebe Road Merewether.
    • Area E has been requested to make a presentation on “AA and Social Media”.

 

  • Steve from Epping informed the meeting that the Dee Why Police had approached AA to attend their training sessions and there have been 3 so far which have been very successful.
    • Their main queries came from the domestic violence police rather than the highway patrol. They took approx. $185 of literature with them and it was all taken by the attendees.
    • It has been so successful that they are now being requested to visit Ryde, Hornsby, Chatswood and Goulburn.
    • AA gives a small presentation, then a member shares and then Al-Anon do the same.

 

  • The Mixer Editor:
    • Contacted John B and highlighted there hasn’t been any follow up from our editor.
    • John B to follow up Peter to see if he wants to remain in this role.

 

Alternate Delegate Report: Anna S

A report was not tabled.

 

Group Liaison Report: Role Vacant

A report was not tabled.

           

Web Master Report: Lachlan B

Area E Website http://areaeeraa.info

A report was not tabled.

 

 

GSR Reports:

 

GSR Meeting Overview
Garry T Gordon

Mon PM

·         Attendance approx. 20 to 30 people.

·         Serving hot food after meeting and finding members stay on.

STATUS UPDATE:

Anna S Dee Why

Thu PM

·         Leaves pamphlets at a Centrelink and Police and find the ‘Message to the Teenager’ is a popular one.

STATUS UPDATE:

Christopher L RtR Kirribilli

Tue & Fri PM

·         Approx. 35 members over the 2 meetings.

STATUS UPDATE:

 
Steve Epping

Mon PM & Thu PM

·         20 members at the recent GSC.

·         20 to 30 people attend on Mon night & 15 to 20 on Thu night.

STATUS UPDATE:

·         41st Birthday meeting attended by approx. 65 people.

·         Had a GSC with about 20 in attendance.

·         A special GSC has been called to discuss and vote on the structure Review Topic.

Rowena R Seaforth

Tue PM

 

Dee Why

B’fast

·         Both groups going well.

·         South Pacific bring their clients to the Curl Curl and Seaforth meetings which attracts a lot of visitors.

STATUS UPDATE:

Tina S Mona Vale

Sun AM

·         Approx 15 members.

STATUS UPDATE:

David P Chatswood Sun AM STATUS UPDATE:
John G Narrabeen Sun PM STATUS UPDATE:
Peter T Long Reef

Tue AM

·         Core attendance of approx 20.

·         Service positions spread thinly across a small number of members.

·         GSC and finances are healthy.

·         Would appreciate more active members

STATUS UPDATE:

·         They have had a new secretary for 3 months.

·         They have a good cross section of attendees with long sobriety and newcomers.

Steve Cremorne

Mon PM

·         Approx 10 members.

STATUS UPDATE:

Jean Kirribilli

Sat AM

·         Approx 10 members.

·         Standing room only however looking for a bigger room

·         Once a month they have a morning tea so people can socialise.

·         They have a lot of newcomers attending.

STATUS UPDATE:

 

General Business:

  • John B – Re the AA Structure Review initiative, it has been interesting becoming familiar with the various Area E groups. John B would like the Area E Committee members who originally disseminated the structure review documents to meetings to revisit the meetings and highlight the opportunity for a representative from the group attending the August Assembly at Chatswood to register their groups vote.

 

  • John B – Group Liaison role at the moment is vacant and John raised that he thought this role should move to a co-ordinator role. As has been done for the AA Structure Review, he recommended the Area E Committee members take responsibility for regularly visiting a number of allocated Area E meetings and the Group Liaison Officer co-ordinate it ensuring all meetings are regularly visited.  John has tabled this for everyone to think about.

 

  • Michael S has approached Herbert St and they have provided us with an H&I slot on Thursday night at 0730. John B recommended Michael S contact the CSO H&I and Bridging the Gap member – Chris S from Mona Vale who co-ordinates the H&I rosters.

 

NEXT MEETING:  Wednesday 2nd August at 07:30

 

Print Friendly, PDF & Email

Alcoholics Anonymous Area E Committee

Minutes of Meeting: Monday, 5th June 2017 @ 7:30 PM
_________________________________

Chair:             Andrew I (RtR Kirribilli Fri PM)

Attendance:

Andrew I Area Chair RtR Kirribilli Fri PM Present
Rosemary P Area Secretary RtR North Syd Tue PM Present
John B Area Delegate Seaforth Tue PM Present
Anna S Area Alternate Delegate Dee Why Thu PM Apology
Michael S Area Treasurer RtR Kirribilli Tue PM Apology
Sally Area Group Liaison / GSR Neutral Bay Tue PM MIA
  Area Public Information Coordinator   Vacant
Lachlan B Area Webmaster Royal North Shore Thu PM Apology
Peter The Mixer Editor North Sydney Mon PM Apology
Christopher L GSR RtR Kirribilli Fri PM Apology
Garry T GSR Gordon Mon PM Apology
John R GSR Royal North Shore Thu PM Present
David C GSR Epping Mon PM & Thu PM Apology
Rowena R GSR Seaforth Tue PM & Dee Why B’fast Apology
Tina S GSR Mona Vale Sun AM Present
David P GSR Chatswood Sun AM Apology
Peter T GSR Long Reef Tue AM Apology
Steve GSR Cremorne Mon PM MIA
Jean J GSR Kirribilli Sat AM Present

 

Meeting Opened:                07:30pm

12 Traditions Read By:                 Rosemary P

Previous Minutes:              Accepted

 

Action Items:

Note: A motion was carried in the November 2016 that if an action item is open for 4 months and not completed it can be automatically closed.

Action Item Description Owner Due Status
20170605.01 Contact Peter re the Area E Mixer Editor role. John B 20170704 New
20170605.02 Purchase a projector to the limit of $500. Andrew I 20170704 New
20170505.03 Contact Area C re Christopher presenting at their assembly on September 16.  Confirm which topic Christopher will speak on as he has volunteered for topic 1 – The advantages of being part of a home group or topic 2 – Sponsorship John B 20170605

20170704

In progress
20170406.01 Discuss having 2 signatories on Area bank accounts

·         Contacted Peter.  The only 2 signatories are Peter and Michael.

Peter, Michael S 20170505

20170605

20170704

 

In progress
20170406.03 email Susan authorising the printing of the Concepts banner in the short form on calico.

 

Garry T 20170505

20170605

20170704

 

In progress
20170301.01 Have the articles on Groups and Meetings and Dogs At Meetings posted to the Area E Website. Andrew I 20170406

20170505

20170605

20170704

In progress
20170301.04 Have the AA Traditions play script posted to the Area E Website. John B 20170406

20170505

20170605

20170704

In progress
20170301.03 AA Structure Review: All members to send the name, email address and phone number of the secretaries or person they left the material with when distributing it.  This is so they can be contacted with the details about the workshops. ALL 20170406

20170505

20170605

 

Completed
20170505.01 Re the Topics for Conference deadline of 30th June, send a msg from the Area E Website reminding members of the deadline and that the process to lodge a topic can be found on the website.

 

Lachlan B 20170605 Completed
20170505.02 Re the Topics for Conference, Area E members to announce at meetings the deadline for topics and they can find the process for lodging a topic outlined on the Area E website. All 20170605 Completed
20170406.02 Organise RtR to hold the Area E Assembly in June as well as the Traditions play.

·         Investigating hall availability and price.

o   Hall has been hired.

·         20170505 – Christopher to organise a flyer.

o   Flyer has been created.

Andrew I, Christopher L, John B 20170505

20170605

 

 

Completed
20170109.01 AA Structure Review Initiative: Each Area E District Responsible to:

·         Provide Anna S with your physical address if you want to receive a hard copy of the material by mail.

·         Visit personally, or delegate distribution to another well informed AA member, the groups on their list by the end of February 2017.

·         Provide 3 physical copies of the handout material to the groups GSR/Secretary.

·         Review the actions required by the group with either the groups GSR/Secretary.

·         Direct any issues/questions to John B.

·         Following are the District Responsible:

o    District 1: Tina – Completed

o    District 2: Rowena – Completed

o    District 3 Drew – 2 left

o    District 4: Sally

o    District 5: Michael S – Completed

o    District 6: John R – Completed

o    District 7: Michael S – Completed

o    District 8: David C – Completed

o    District 9: Anna – Completed

o    District 10: Rosemary – Completed

o    District 11: David C – Completed

ALL 28/02/2017

20170505

20170605

 

Completed
20161202.04 AA 30 Sec Commercial at movies: at 2017 year end look at having the commercial screened at Warringah Mall for 1 movie for 3 weeks over the Christmas period.  It will be screened 25 times a week for a total cost of approx. $1000.

Also review commercial screenings as part of the new unity project, possibly raising special contributions from meetings.

Rose P 20170109s Hold

  

Chairman’s Report: Andrew I

Andrew I tabled the report highlighting:

 

  • Have been working with Christopher re the Area Assembly in June.

 

PI Report: Position Vacant

A report was not tabled.

 

Treasurer’s Report: Michael S

Michael S tabled the report highlighting:

 

  • The Area E total current funds balance is $6719

 

Delegate’s Report: John B

John B tabled the report highlighting:

 

  • AA Structure Review Workshops:
    • 5 have been held and they are progressing well.
    • The presentation has been modified based on feedback and questions received.
    • 2 more workshops have been confirmed.
    • Another 3 groups have expressed an interest.

 

  • Area E Assembly – June 17th :
    • To be held at the Ron Dyer Centre.
    • It includes a session putting on the Traditions Play.
    • Flyer completed.

 

  • Area E Assembly – August 12th or 13th:
    • It includes a session to discuss submitted topics.
    • It includes a session to discuss the AA Structure review.

 

  • Area C Eastern Regional Forum – September 16th :
    • They have asked other areas if they would like to present at the forum on 1 of 4 topics being:
      • The advantage of being part of a home group.
      • Sponsorship
      • AA and Social Media
      • AA and the Indigenous Member
        • Christopher volunteered for topics 1 or 2 of which John B will let Area C know and wait for confirmation.

 

  • The Mixer Editor:
    • Contacted John B and highlighted there hasn’t been any follow up from our editor.
    • John B to follow up Peter to see if he wants to remain in this role.

 

 

Alternate Delegate Report: Anna S

A report was not tabled.

 

Group Liaison Report: Sally

A report was not tabled.

           

Web Master Report: Lachlan B

Area E Website http://areaeeraa.info

A report was not tabled.

 

GSR Reports:

 

GSR Meeting Overview
Garry T Gordon

Mon PM

·         Attendance approx. 20 to 30 people.

·         Serving hot food after meeting and finding members stay on.

STATUS UPDATE:

Anna S Dee Why

Thu PM

·         Leaves pamphlets at a Centrelink and Police and find the ‘Message to the Teenager’ is a popular one.

STATUS UPDATE:

Christopher L RtR Kirribilli

Tue & Fri PM

·         Approx. 35 members over the 2 meetings.

STATUS UPDATE:

John R Royal North Shore Thu PM ·         The group has been running for 25 years.

·         They run an 18 week BB Study Group and one commenced on the 7th February @ 7.30pm to 9.00pm at St Peters Church Hall, Cremorne. It is highly recommended for newcomers.

STATUS UPDATE:

·         After 25 years, as of 22/06/2017 it seems like the meeting will have to close.  After exhausting all avenues RNS are unable to promise a room on a consistent basis hence will not have a room that is available for the meeting to be held.

Caroline E Cremorne

Mon Thu

STATUS UPDATE:
David C Epping

Mon PM & Thu PM

·         10 members at the recent GSC.

·         20 to 30 people attend on Mon night & 15 to 20 on Thu night.

STATUS UPDATE:

Rowena R Seaforth

Tue PM

 

Dee Why

B’fast

·         Both groups going well.

·         South Pacific bring their clients to the Curl Curl and Seaforth meetings which attracts a lot of visitors.

STATUS UPDATE:

Tina S Mona Vale

Sun AM

·         Approx 15 members.

STATUS UPDATE:

·         They held a AA Structure Review Workshop and held a GSC after it.

·         The consensus was to go for option 4.

·         The GSC also voted  if they should read the traditions before each GSC meeting and the motion was carried.

David P Chatswood

Sun AM

STATUS UPDATE:
John G Narrabeen

Sun PM

STATUS UPDATE:
Sally Neutral Bay

Tue PM

·         Attendance is good.

·         All service positions are filled.

STATUS UPDATE:

Peter T Long Reef

Tue AM

·         Core attendance of approx 10.

·         Service positions spread thinly across a small number of members.

·         GSC and finances are healthy.

·         Would appreciate more active members

STATUS UPDATE:

Steve Cremorne

Mon PM

·         Approx 10 members.

STATUS UPDATE:

Jean Kirribilli

Sat AM

·         Approx 10 members.

·         Standing room only however looking for a bigger room

·         Once a month they have a morning tea so people can socialise.

·         They have a lot of newcomers attending.

STATUS UPDATE:

·         They had a GSC and decided they are going to have an AA Structure Review Workshop on the 17th June.

·         The group is very active and quite a few newcomers attend.

·         A motion was carried, as one of their members hosts the Kincumber Weekend, to donate funds to sponsor a newcomer to it.

 

General Business:

  • Andrew I: A motion was carried to purchase a projector up to the limit of $500. Andrew I to purchase one.
  • John B had purchased a screen and batteries for the AA Structure Review Workshops. The purchase was endorsed by the members.

 

NEXT MEETING: Tuesday 4th July at 07:30

 

Print Friendly, PDF & Email

Alcoholics Anonymous Area E Committee

Minutes of Meeting: Friday, 5th May 2017 @ 7:30 PM
_________________________________

Chair:             Andrew I (RtR Kirribilli Fri PM)

Attendance:

Andrew I Area Chair RtR Kirribilli Fri PM Present
Rosemary P Area Secretary RtR North Syd Tue PM Present
John B Area Delegate Seaforth Tue PM Present
Anna S Area Alternate Delegate Dee Why Thu PM Present
Michael S Area Treasurer RtR Kirribilli Tue PM Present
Sally Area Group Liaison / GSR Neutral Bay Tue PM MIA
  Area Public Information Coordinator   Vacant
Lachlan B Area Webmaster Royal North Shore Thu PM MIA
Peter The Mixer Editor North Sydney Mon PM MIA
Christopher L GSR RtR Kirribilli Fri PM Present
Garry T GSR Gordon Mon PM Apology
John R GSR Royal North Shore Thu PM Present
David C GSR Epping Mon PM & Thu PM Present
Rowena R GSR Seaforth Tue PM & Dee Why B’fast Apology
Tina S GSR Mona Vale Sun AM Present
David P GSR Chatswood Sun AM Present
Peter T GSR Long Reef Tue AM Present
Steve GSR Cremorne Mon PM MIA
Jean GSR Kirribilli Sat AM MIA

 

Meeting Opened:                07:30pm

12 Traditions Read By:                 Michael S

Previous Minutes:              Accepted with an amendment to the GSR report from Anna S.  The places Anna drops the pamphlets off was recorded incorrectly.

 

Action Items:

Action Item Description Owner Due Status
20170505.01 Re the Topics for Conference deadline of 30th June, send a msg from the Area E Website reminding members of the deadline and that the process to lodge a topic can be found on the website.

 

Lachlan B 20170605 New
20170505.02 Re the Topics for Conference, Area E members to announce at meetings the deadline for topics and they can find the process for lodging a topic outlined on the Area E website. All 20170605 New
20170505.03 Contact Area C re Christopher presenting at their assembly on September 16.  Confirm which topic Christopher will speak on as he has volunteered for topic 1 – The advantages of being part of a home group or topic 2 – Sponsorship John B 20170605 New
20170406.01 Discuss having 2 signatories on Area bank accounts Peter, Michael S 20170505

20170605

 

In progress
20170406.02 Organise RtR to hold the Area E Assembly in June as well as the Traditions play.

·        Investigating hall availability and price.

·        20170505 – Christopher to organise a flyer.

Andrew I, Christopher L, John B 20170505

20170605

 

In progress
20170406.03 email Susan authorising the printing of the Concepts banner in the short form on calico. Garry T 20170505

20170605

 

In progress
20170301.01 Have the articles on Groups and Meetings and Dogs At Meetings posted to the Area E Website. Andrew I 20170406

20170505

20170605

In progress
20170301.03 AA Structure Review: All members to send the name, email address and phone number of the secretaries or person they left the material with when distributing it.  This is so they can be contacted with the details about the workshops. ALL 20170406

20170505

20170605

In progress
20170301.04 Have the AA Traditions play script posted to the Area E Website. John B 20170406

20170505

20170605

In progress
20170109.01 AA Structure Review Initiative: Each Area E District Responsible to:

·       Provide Anna S with your physical address if you want to receive a hard copy of the material by mail.

·       Visit personally, or delegate distribution to another well informed AA member, the groups on their list by the end of February 2017.

·       Provide 3 physical copies of the handout material to the groups GSR/Secretary.

·       Review the actions required by the group with either the groups GSR/Secretary.

·       Direct any issues/questions to John B.

·       Following are the District Responsible:

o   District 1: Tina

o   District 2: Rowena – Completed

o   District 3 Drew – 2 left

o   District 4: Sally

o   District 5: Michael S – Completed

o   District 6: John R – 2 left

o   District 7: Michael S – Completed

o   District 8: David C – Completed

o   District 9: Anna – Completed

o   District 10: Rosemary – Completed

o   District 11: David C – Completed

ALL 28/02/2017

20170505

20170605

In Progress
20161202.02 Area E Website – Add google maps for the address of the Area E meeting.

·        20170505 – As per a motion that was carried, this action item has been closed as it has been outstanding for 4 months.

Lachlan B 20170109

20170207

20170406

20170505

Closed

 

20161202.04 AA 30 Sec Commercial at movies: at 2017 year end look at having the commercial screened at Warringah Mall for 1 movie for 3 weeks over the Christmas period.  It will be screened 25 times a week for a total cost of approx. $1000.

Also review commercial screenings as part of the new unity project, possibly raising special contributions from meetings.

Rose P 20170901 Hold
20161202.06 All Area Members to start using the area specific email addresses so the area email history is kept.

·        20170505 – As per a motion that was carried, this action item has been closed as it has been outstanding for 4 months.

All Area Members 20170109

20170207

20170406

20170505

Closed

 

20160906.3 Each Area E member to discuss having the Concepts Banner displayed at their meeting with the other 2 legacy banners and seek to create awareness of it at other meetings if possible. The Concepts Banner is not currently available but can be ordered.

·        20170406.03 – Garry T authorised to contact Susan authorising the printing of the Concepts banner in the short form on calico.  There is a current request from the groups for 11 of them.

All

Andrew I

20161103

20161202

20170109

20170207

20170406

20170505

Completed

 

 

Chairman’s Report: Andrew I

Andrew I tabled the report highlighting:

 

  • Need to follow-up on a few people re not attending Area and outstanding action items.

 

PI Report: Position Vacant

A report was not tabled.

  • Anna S reported that of the pamphlets left at various places the following were taken over 2 months:
    • Centrelink – 27
    • Police – 4

 

Treasurer’s Report: Michael S

Michael S tabled the report highlighting:

 

  • The Area E total current funds balance is $6974

 

Delegate’s Report: John B

John B tabled the report highlighting:

 

  • Area C is holding an Eastern Regional Forum on the 16th They have asked other areas if they would like to present at the forum on 1 of 4 topics being:
    • The advantage of being part of a home group.
    • Sponsorship
    • AA and Social Media
    • AA and the Indigenous Member
      • Christopher volunteered for topics 1 or 2 of which John B will let Area C know and wait for confirmation.
    • John and Anna are to meet the NSCSO committee to discuss the establishment of a joint PI and CPC committee initially consisting of 2 members.
    • The Area E June Assembly will be held at Kirribilli where the Traditions Play will be presented. The agenda is to be determined.
    • At the Area E Assembly on the 12th or 13th August we will be discussing the AA Structure Review.
    • Any Topics for Conference from groups need to be lodged by 30th
      • Lachlan is to send a msg from the Area E Website reminding members of the deadline and that the process to lodge a topic can be found on the website.
      • When at meetings can each Area E member announce the deadline for topics to be raised and that the process can be found on the Area E Website.
    • The Mixer is now available on the Mixer Website and on the Area E website. It has been well received and is on trial for 12 months.
    • John to discuss with Dee Why/Curl Curl member co-ordinating PI the PI initiative of running AA advertising at Warringah Mall Cinemas.

 

Alternate Delegate Report: Anna S

Anna S tabled the report highlighting:

 

  • The AA Structure Review Workshop Slides have been completed.
  • Flyers for the workshops have been printed and Anna S had some for the members to take and distribute. The place and time of the workshop needs to be filled in.
  • The flyer is on the Website to download. You can then update the place and time of the workshop to print out and distribute.
  • 1st workshop will be Monday May 8th @ Epping.
  • Tina to also publish the workshop dates on an AA Facebook page that she is a member of.
  • Groups are expected to vote for 1 of the AA Structure Review 4 options during a July Group Conscience, communicate the result to Area E and in August the results will be collated and submitted to the General Service Conference.

 

Group Liaison Report: Sally

A report was not tabled.

         

Web Master Report: Lachlan B

Area E Website http://areaeeraa.info

A report was not tabled.

 

GSR Reports:

 

GSR Meeting Overview
Garry T Gordon

Mon PM

·        Attendance approx. 20 to 30 people.

·        Serving hot food after meeting and finding members stay on.

STATUS UPDATE:

Anna S Dee Why

Thu PM

·        Leaves pamphlets at a Centrelink and Police and find the ‘Message to the Teenager’ is a popular one.

STATUS UPDATE:

Christopher L RtR Kirribilli

Tue & Fri PM

·        Approx. 35 members over the 2 meetings.

STATUS UPDATE:

·        The group will be holding the next Area Assembly in June where the Traditions Play will be performed.

·        The group is currently running a PI Initiative where group members are contacting their doctors, etc who tried to helped them before they joined AA.  The intent is to spread the msg that AA works and leave their number if they come across anyone who needs help.

John R Royal North Shore Thu PM ·        The group has been running for 25 years.

·        They run an 18 week BB Study Group and one commenced on the 7th February @ 7.30pm to 9.00pm at St Peters Church Hall, Cremorne. It is highly recommended for newcomers.

STATUS UPDATE:

Caroline E Cremorne

Mon Thu

STATUS UPDATE:
David C Epping

Mon PM & Thu PM

·        10 members at the recent GSC.

·        20 to 30 people attend on Mon night & 15 to 20 on Thu night.

STATUS UPDATE:

·        There were 25 people attending on Monday night and 30 on Thursday.

·        They held a GSC on Monday night and had 8 members attending.

·        The flyer was handed out notifying the AA Structure Review Workshop would be held there at 7pm prior to the Monday night meeting.

·        David has been very transparent about material being available overviewing the AA Structure Review for anyone to read.

Rowena R Seaforth

Tue PM

 

Dee Why

B’fast

·        Both groups going well.

·        South Pacific bring their clients to the Curl Curl and Seaforth meetings which attracts a lot of visitors.

STATUS UPDATE:

Tina S Mona Vale

Sun AM

·        Approx 15 members.

STATUS UPDATE:

·        Had a Group Conscience last week re the AA Structure Review.  There is a bit of confusion so members are looking forward to the workshops.

David P Chatswood

Sun AM

STATUS UPDATE:

·        During the month a number of people have been attending the meeting and raising issues about the AA Structure Review..

·        David P raised that he finds the Area E Monthly Meeting Minutes not easy to understand.

John G Narrabeen

Sun PM

STATUS UPDATE:
Sally Neutral Bay

Tue PM

·        Attendance is good.

·        All service positions are filled.

STATUS UPDATE:

Peter T Long Reef

Tue AM

·        Core attendance of approx 10.

·        Service positions spread thinly across a small number of members.

·        GSC and finances are healthy.

·        Would appreciate more active members

STATUS UPDATE:

·        Appointed a new secretary and she is diligently applying herself.

·        Recent Group Conscience was quite formal and went well.

·        There is a general sense of enthusiasm and newcomers are attending.

·        Peter proposed having an AA Structure Review Workshop at Long Reef of which was agreed.  Peter will raise it at the meeting.

Steve Cremorne

Mon PM

 

·        Approx 10 members.

STATUS UPDATE:

Jean Kirribilli

Sat AM

·        Approx 10 members.

·        Standing room only however looking for a bigger room

·        Once a month they have a morning tea so people can socialise.

·        They have a lot of newcomers attending.

STATUS UPDATE:

 

General Business:

 

NEXT MEETING: Monday 5th June at 07:30

 

Print Friendly, PDF & Email

Alcoholics Anonymous Area E Committee

Minutes of Meeting: Thursday, 6th April 2017 @ 7:30 PM
_________________________________

Chair:             Andrew I (RtR Kirribilli Fri PM)

Attendance:

Andrew I Area Chair RtR Kirribilli Fri PM Present
Rosemary P Area Secretary RtR North Syd Tue PM Apology
John B Area Delegate Seaforth Tue PM Present
Anna S Area Alternate Delegate Dee Why Thu PM Present
Michael S Area Treasurer RtR Kirribilli Tue PM Present
Peter The Mixer Editor North Sydney Mon PM Apology
John G Area Public Information Coordinator Narrabeen Sun PM MIA
Lachlan B Area Webmaster Royal North Shore Thu PM Apology
Christopher L GSR RtR Kirribilli Fri PM Present
Garry T GSR Gordon Mon PM Present
John R GSR Royal North Shore Thu PM Apology
David C GSR Epping Mon PM & Thu PM Present
Rowena R GSR Seaforth Tue PM & Dee Why B’fast Apology
Tina S GSR Mona Vale Sun AM Present
David P GSR Chatswood Sun AM Present
Sally Area Group Liaison / GSR Neutral Bay Tue PM Apology
Peter T GSR Long Reef Tue AM Apology
Steve GSR Cremorne Mon PM Present
Jean GSR Kirribilli Sat AM Apology

 

Meeting Opened:               07:30pm

12 Traditions Read By:                 Dave C

Previous Minutes:              Accepted

 

Action Items:

Action Item Description Owner Due Status
20170406.01 Discuss having 2 signatories on Area bank accounts Peter, Michael S 20170505 New
20170406.02 Organise RtR to hold the Area E Assembly in June as well as the Traditions play. Andrew I, Christopher L, John B 20170505 New
20170406.03 email Susan authorising the printing of the Concepts banner in the short form on calico. Garry T 20170505 New
20170301.01 Have the articles on Groups and Meetings and Dogs At Meetings posted to the Area E Website. Andrew I 20170406

20170505

In progress
20170301.02 Contact John G to determine if he can attend the next Area E meeting.  He has missed a number of meetings due to various reasons however the PI role is very important and requires active involvement.

20170406 – John G has resigned as PI Officer hence the position is now vacant.

Andrew I 20170406 Completed
20170301.03 AA Structure Review: All members to send the name, email address and phone number of the secretaries or person they left the material with when distributing it.  This is so they can be contacted with the details about the workshops. ALL 20170406

20170505

In progress
20170301.04 Have the AA Traditions play script posted to the Area E Website. Anna S 20170406 Completed
20170301.05 Determine if any groups would be interested in hosting the Area Assembly in June on the 16th, 17th or 18th.

·       The agenda will be to review any Topic for Conference submissions.

·       It was also suggested they could stage the Traditions Play which goes for 30 to 40 minutes.

·       Area E will cover the costs.

20170406 – RtR has agreed to hold the June Assembly with the play.

ALL 20170406

 

Completed
20170109.01 AA Structure Review Initiative: Each Area E District Responsible to:

·       Provide Anna S with your physical address if you want to receive a hard copy of the material by mail.

·       Visit personally, or delegate distribution to another well informed AA member, the groups on their list by the end of February 2017.

·       Provide 3 physical copies of the handout material to the groups GSR/Secretary.

·       Review the actions required by the group with either the groups GSR/Secretary.

·       Direct any issues/questions to John B.

·       Following are the District Responsible:

o   District 1: John G (Tina has taken over)

o   District 2: Rowena – Completed

o   District 3 Drew

o   District 4: Sally

o   District 5: Michael S

o   District 6: John R

o   District 7: Michael S

o   District 8: David C – Completed

o   District 9: Anna

o   District 10: Rosemary – Completed-12/13

o   District 11: David C – Completed

ALL 28/02/2017

20170505

In Progress
20161202.02 Area E Website – Add google maps for the address of the Area E meeting. Lachlan B 20170109

20170207

20170406

20170505

In Progress
20161202.04 AA 30 Sec Commercial at movies: at 2017 year end look at having the commercial screened at Warringah Mall for 1 movie for 3 weeks over the Christmas period.  It will be screened 25 times a week for a total cost of approx. $1000.

Also review commercial screenings as part of the new unity project, possibly raising special contributions from meetings.

Rose P 20170901 Hold
20161202.06 All Area Members to start using the area specific email addresses so the area email history is kept. All Area Members 20170109

20170207

20170406

20170505

In Progress
20160906.3 Each Area E member to discuss having the Concepts Banner displayed at their meeting with the other 2 banners and also promote it at other meetings if possible. The Concepts Banner is not currently available to order.

·       20170406.03 – Group authorised Garry T to contact Susan authorising the printing of the Concepts banner in the short form on calico.  There is a current request from the groups for 11 of them.

All

Andrew I

20161103

20161202

20170109

20170207

20170406

20170505

In Progress

 

Chairman’s Report: Andrew I

Andrew I tabled the report highlighting:

 

  • Focus is on the AA Australia Structure Review.

 

PI Report: John G

A report was not tabled.

 

Treasurer’s Report: Michael S

Michael S tabled the report highlighting:

 

  • The total balance is $6974

 

Delegate’s Report: John B

John B tabled the report highlighting:

 

  • As part of managing PI initiatives, suggest the NSCSO committee ought to liaise with Area E PI to ensure they work together. Proposed that Delegate and Alternate Delegate discuss with NSCSO committee.
  • He will provide an outline of Pi Position.

 

Alternate Delegate Report: Anna S

Anna S tabled the report highlighting:

 

  • Focus is on finding locations to hold the Structure Review Workshops for Area E.
  • Also the need to speak to group secretary’s to ensure discussing and voting on the Structure Review is scheduled into the group consciences.

 

Group Liaison Report: Sally

A report was not tabled.

         

Web Master Report: Lachlan B

Area E Website http://areaeeraa.info

A report was not tabled.

 

GSR Reports:

 

GSR Meeting Overview
Garry T Gordon

Mon PM

·       Attendance approx. 20 to 30 people.

·       Serving hot food after meeting and finding members stay on.

STATUS UPDATE:

·       The group celebrated their 65th birthday having 100 people attend

Anna S Dee Why

Thu PM

·       Leaves pamphlets at a medical centre and find the ‘Message to the Teenager’ is a popular one.

STATUS UPDATE:

Christopher L RtR Kirribilli

Tue & Fri PM

·       Approx. 35 members over the 2 meetings.

STATUS UPDATE:

·       Last Group Conscience voted to hold Area E Assembly in June.

John R Royal North Shore Thu PM ·       The group has been running for 25 years.

·       They run an 18 week BB Study Group and one commenced on the 7th February @ 7.30pm to 9.00pm at St Peters Church Hall, Cremorne. It is highly recommended for newcomers.

STATUS UPDATE:

Caroline E Cremorne

Mon Thu

STATUS UPDATE:

·       Membership good.

·       Visitors attended from the Boomerang Roundup.

David C Epping

Mon PM & Thu PM

·       10 members at the recent GSC.

·       20 to 30 people attend on Mon night & 15 to 20 on Thu night.

STATUS UPDATE:

·       Group planning to review Structure Review at Group Conscience.

·       Structure Review material has been distributed to members.

Rowena R Seaforth

Tue PM

 

Dee Why

B’fast

·       Both groups going well.

·       South Pacific bring their clients to the Curl Curl and Seaforth meetings which attracts a lot of visitors.

STATUS UPDATE:

Tina S Mona Vale

Sun AM

·       Approx 15 members.

STATUS UPDATE:

·       Everything going well, the secretary is in hospital.

David P Chatswood

Sun AM

STATUS UPDATE:

·       Group is healthy and younger people starting to attend.

John G Narrabeen

Sun PM

STATUS UPDATE:
Sally Neutral Bay

Tue PM

·       Attendance is good.

·       All service positions are filled.

STATUS UPDATE:

Peter T Long Reef

Tue AM

·       Core attendance of approx 10.

·       Service positions spread thinly across a small number of members.

·       GSC and finances are healthy.

·       Would appreciate more active members

STATUS UPDATE:

Steve Cremorne

Mon PM

 

·       Approx 10 members.

STATUS UPDATE:

Jean Kirribilli

Sat AM

·       Approx 10 members.

·       Standing room only however looking for a bigger room

·       Once a month they have a morning tea so people can socialise.

·       They have a lot of newcomers attending.

STATUS UPDATE:

 

General Business:

 

NEXT MEETING: Friday 5th May at 07:30

 

Print Friendly, PDF & Email

Alcoholics Anonymous Area E Committee

Minutes of Meeting: Wednesday, 1st March 2017 @ 7:30 PM
_________________________________

Chair:             Andrew I (RtR Kirribilli Fri PM)

Attendance:

Andrew I Area Chair RtR Kirribilli Fri PM Present
Rosemary P Area Secretary RtR North Syd Tue PM Present
John B Area Delegate Seaforth Tue PM Present
Anna S Area Alternate Delegate Dee Why Thu PM Present
Michael S Area Treasurer RtR Kirribilli Tue PM Present
Peter The Mixer Editor North Sydney Mon PM Present
John G Area Public Information Coordinator Narrabeen Sun PM MIA
Lachlan B Area Webmaster Royal North Shore Thu PM MIA
Christopher L GSR RtR Kirribilli Fri PM Present
Garry T GSR Gordon Mon PM MIA
John R GSR Royal North Shore Thu PM Present
Caroline E GSR Cremorne Mon Thu Apology
David C GSR Epping Mon PM & Thu PM Apology
Rowena R GSR Seaforth Tue PM & Dee Why B’fast Apology
Tina S GSR Mona Vale Sun AM Present
David P GSR Chatswood Sun AM MIA
Sally Area Group Liaison / GSR Neutral Bay Tue PM Apology
Peter T GSR Long Reef Tue AM Present
Steve GSR Cremorne Mon PM Present
Jean Member Kirribilli Sat AM Present

 

Meeting Opened:                07:30pm

12 Traditions Read By:                 Christopher L

Previous Minutes:              Accepted

 

Action Items:

Action Item Description Owner Due Status
20170301.01 Have the articles on Groups and Meetings and Dogs At Meetings posted to the Area E Website. Andrew I 20170406 New
20170301.02 Contact John G to determine if he can attend the next Area E meeting.  He has missed a number of meetings due to various reasons however the PI role is very important and requires active involvement. Andrew I 20170406 New
20170301.03 AA Structure Review: All members to send the name, email address and phone number of the secretaries or person they left the material with when distributing it.  This is so they can be contacted with the details about the workshops. ALL 20170406 New
20170301.04 Have the AA Traditions play script posted to the Area E Website. Anna S 20170406 New
20170301.05 Determine if any groups would be interested in hosting the Area Assembly in June on the 16th, 17th or 18th.

·         The agenda will be to review any Topic for Conference submissions.

·         It was also suggested they could stage the Traditions Play which goes for 30 to 40 minutes.

·         Area E will cover the costs.

ALL 20170406 New
20170109.01 AA Structure Review Initiative: Each Area E District Responsible to:

·         Provide Anna S with your physical address if you want to receive a hard copy of the material by mail.

·         Visit personally, or delegate distribution to another well informed AA member, the groups on their list by the end of February 2017.

·         Provide 3 physical copies of the handout material to the groups GSR/Secretary.

·         Review the actions required by the group with either the groups GSR/Secretary.

·         Direct any issues/questions to John B.

·         Following are the District Responsible:

o    District 1: John G

o    District 2: Rowena – Completed

o    District 3 Drew

o    District 4: Sally

o    District 5: Michael S

o    District 6: John R

o    District 7: Michael S

o    District 8: David C – Completed

o    District 9: Anna

o    District 10: Rosemary

o    District 11: David C – Completed

ALL 28/02/2017 In Progress
20161202.02 Area E Website – Add google maps for the address of the Area E meeting. Lachlan B 20170109

20170207

20170406

In Progress
20161202.04 AA 30 Sec Commercial at movies: at 2017 year end look at having the commercial screened at Warringah Mall for 1 movie for 3 weeks over the Christmas period.  It will be screened 25 times a week for a total cost of approx. $1000.

Also review commercial screenings as part of the new unity project, possibly raising special contributions from meetings.

Rose P 20170901 Hold
20161202.06 All Area Members to start using the area specific email addresses so the area email history is kept. All Area Members 20170109

20170207

20170406

In Progress
20160906.3 Each Area E member to discuss having the Concepts Banner displayed at their meeting with the other 2 banners and also promote it at other meetings if possible.

The Concepts Banner is not currently available to order.

·         20161202 – Andrew I to contact the NSCSO and ask them to commence printing of the Concepts banners in the short form on calico.  There is a current request from the groups for 11 of them.

All

Andrew I

20161103

20161202

20170109

20170207

20170406

In Progress
20161202.03 Andrew I to send an email to all Area E members asking for feedback regarding the articles on Groups and Meetings and Dogs At Meetings. Andrew I 20170109

20170207

 

Completed
20170109.02 Ask Lachlan to put an electronic version of the AA Australian Structure Review Handouts on the Area E Website. Anna S 20170207 Completed
20170109.03 Area AGM Feb 4th: Michael S and Christopher L will organise catering Michael S & Christopher L 20170204 Completed
20170109.04 All Area E Members to send their yearly report to Andrew I ready for the AGM on the 4th Feb. All Area E Members 20170127 Completed

                                                           

 

Chairman’s Report: Andrew I

Andrew I tabled the report highlighting:

 

  • Thankyou everyone who attended the Area E AGM.
  • A big thankyou to Michael and Christopher for doing the catering at the AGM.

 

PI Report: John G

A report was not tabled.

 

Treasurer’s Report: Michael S

A report was not tabled.

Michael is new to the role and a handover is yet to occur as the previous Treasurer has been overseas.

 

Delegate’s Report: John B

John B tabled the report highlighting:

 

  • This year’s Topic Form for Conference is now on the website for members to access.
  • NSCSO Annual Report is available if anyone wants a copy.
  • John B highlighted the NS CSO is still struggling for people to assist at the office.

 

Alternate Delegate Report: Anna S

Anna S tabled the report highlighting:

 

  • She has distributed all the AA Structure Review handouts to the Area E members responsible for distributing to the Area E meetings.
  • Focus is now on preparation for the AA Structure Review workshops to be held from mid-April to the end of May.
  • The workshop material will be sent out to the Area E members and will be ready for the next Area E meeting.

 

Group Liaison Report: Sally

Sally tabled the report highlighting:

  • Sally has been visiting meetings and has found, as the previous Group Liaison did, that just a few people can hold a number of service positions.

           

Web Master Report: Lachlan B

Area E Website http://areaeeraa.info

A report was not tabled.

 


 

GSR Reports:

 

GSR Meeting Overview
Garry T Gordon

Mon PM

·         Attendance approx. 20 to 30 people.

·         Serving hot food after meeting and finding members stay on.

STATUS UPDATE:

Anna S Dee Why

Thu PM

·         Leaves pamphlets at a medical centre and find the ‘Message to the Teenager’ is a popular one.

STATUS UPDATE:

·         Nola B is the new GSR and will be sending the reports through Anna.

Christopher L RtR Kirribilli

Tue & Fri PM

·         Approx. 40 members over the 2 meetings.

STATUS UPDATE:

·         Boomerang Roundup is coming up and we have a guest speaker Bob G speaking for 1 hour on Tuesday 14th March, opening at 6pm for meeting start at 7:00pm to 8:30pm.

John R Royal North Shore Thu PM ·         The group has been running for 25 years.

·         They run an 18 week BB Study Group and one commenced on the 7th February @ 7.30pm to 9.00pm at St Peters Church Hall, Cremorne. It is highly recommended for newcomers.

STATUS UPDATE:

·         All is well.

·         20 people turned up for the first week of the current BB Study.

Caroline E Cremorne

Mon Thu

STATUS UPDATE:

 

David C Epping

Mon PM & Thu PM

·         10 members at the recent GSC.

STATUS UPDATE:

Rowena R Seaforth

Tue PM

 

Dee Why

B’fast

·         Both groups going well.

·         South Pacific bring their clients to the Curl Curl and Seaforth meetings which attracts a lot of visitors.

STATUS UPDATE:

Tina S Mona Vale

Sun AM

·         Approx 15 members.

STATUS UPDATE:

·         In the Manly Daily there is a Notice Board that is free.  There used to be an advertisement for the meeting but it has been missing.  You have to keep on top of them and it is now back.  At the last meeting they had a new comer who had seen the add.

David P Chatswood

Sun AM

STATUS UPDATE:

 

John G Narrabeen

Sun PM

STATUS UPDATE:
Sally Neutral Bay

Tue PM

·         Attendance is good.

·         All service positions are filled.

STATUS UPDATE:

Peter T Long Reef

Tue AM

·         Core attendance of approx 10.

·         Service positions spread thinly across a small number of members.

·         GSC and finances are healthy.

·         Would appreciate more active members

STATUS UPDATE:

Steve Cremorne

Mon PM

 

·         Approx 10 members.

STATUS UPDATE:

·         The meeting moved from 8 to 07:30 for 1.5 hours.

Jean Kirribilli

Sat AM

·         Approx 10 members.

·         Standing room only however looking for a bigger room

·         Once a month they have a morning tea so people can socialise.

·         They have a lot of newcomers attending.

STATUS UPDATE:

 

General Business:

  • John B – Hosting of the next Area Assembly in June.
    • John B raised the idea of determining if any groups would be interested in hosting the Area Assembly in June on the 16th, 17th or 18th.
    • The agenda will be to review any Topic for Conference submissions.
    • It was also suggested they could stage the Traditions Play which goes for 30 to 40 minutes.
    • Anna S will have the script posted to the Area E Website.
    • Area E will cover the costs.

 

  • Christopher L – PI Initiatives
    • Christopher L wanted to confirm if a group is running a PI initiative should they also liaise with the Area PI. It was confirmed that they should to ensure they are not doubling up on any activities and/or can work together on others.  They should also contact the CSO for PI activities initiated.

 

NEXT MEETING: Thursday 6th April at 07:30

 

Print Friendly, PDF & Email

Alcoholics Anonymous Area E AGM 2017

Minutes of Meeting: Saturday, 5th Feb 2017 @ 1:00 PM
_________________________________

Chair:             Andrew I (RtR Kirribilli Fri PM)

Attendance:

Andrew I Area Chair RtR Kirribilli Fri PM Present
Rosemary P Area Secretary RtR North Syd Tue PM Present
John B Area Delegate Seaforth Tue PM Present
Anna S Area Alternate Delegate Dee Why Thu PM Present
Peter Area Treasurer North Sydney Mon PM Present
Michael S Area Group Liaison RtR Kirribilli Tue PM Present
John G Area Public Information Coordinator Narrabeen Sun PM Not Present
Lachlan B Area Webmaster Royal North Shore Thu PM Present
Christopher L GSR RtR Kirribilli Fri PM Present
Garry T GSR Gordon Mon PM Present
John R GSR Royal North Shore Thu PM Present
Caroline E GSR Cremorne Mon Thu Apology
David C GSR Epping Mon PM & Thu PM Present
Rowena R GSR Seaforth Tue PM & Dee Why B’fast Apology
Tina S GSR Mona Vale Sun AM Apology
David P GSR Chatswood Sun AM Present
Sally C GSR Neutral Bay Tue PM Present
Sue Member RtR North Syd Tue PM Apology
Peter T GSR Long Reef Tue AM Present
Michael B Member RtR North Syd Tue PM Present
Andy (Party Hire) Member RtR Kirribilli Fri PM Present
Jim R Member Waverton Sun PM Present
Bruce M Trustee RtR North Syd Tue PM Apology
Mike N Member RtR Kirribilli Fri PM Present
RJ Member RtR North Syd Tue PM Present
Mary H Member RtR Kirribilli Fri PM Present
Sean H Member RtR Kirribilli Fri PM Present
Simon K Member RtR North Syd Tue PM Present
Martina Member RtR Kirribilli Fri PM Apology
Gary B Member RtR North Syd Tue PM Present
Peter Je Member Dee Why Thu PM Present

 

 

Meeting Opened:                01:00pm

12 Traditions Read By:                 Michael B (RtR North Syd Tue PM)

Previous Minutes:              Accepted (Garry/Lachlan)

 

  Chairman’s Report: Andrew I

Andrew I tabled the report highlighting:

It is an absolute honour to have been accepted in the role of Chairman of the Area E committee.

Although the mail chimp mailing list communication system was wisely and well established by previous members of the Area E committee, with a focus on clear communication and continuing to move the Area E committee further into the digital age I thought it a priority to activate the Area E Website. Lachlan B was kind enough to accept the role of Webmaster and as luck would have it already had much of the website built just for this purpose.

On this medium we have been able to include the meeting dates for next 2 years, upload the monthly meeting minutes and post promotional material both for Area E as well as communications from the other facets of AA nationally. Additionally, members are able to sign up to the Area E mailing list directly from the site.

As part of my duties as Area E Chairman I have been fortunate enough to be involved with the organisation of 3 Area E assemblies.

With numbers around the 20 mark on the 28th of May our first assembly held at the Ku Ring Gai Community Centre in St Ives included acceptance of topics from the members of Area E as well as a presentation of the first concept of world service. Three topics were put forward and two were accepted by the assembly. This was followed by a presentation of the concepts put together by Anna S with the different facets of first concept being the main topic of discussion.

On the 28th of August, our second assembly was held at the North Curl Curl Community

Centre but was slightly less well attended that the first with around 12 attendees. At this assembly, the presentation of the remaining 11 concepts was expertly presented by Chris H of the Road to Recovery group. Anna’s wonderful and well thought out presentation evoked lively discussion and deep thought around all of the AA’s 12 concepts of World Service and associated topics. My most marked take home message of the day was that Gratitude can best be expressed as the action of participating in service in AA, especially at Area level.

Our third assembly for the year was held at the Doherty Centre in Chatswood on October 15th attracting around 15 members with activities including discussion of Area E’s topics for conference and a chance to meet and chat with a Trustee on the National Service Board. It was a very enlightening activity to see where AA is at as a nation. It was a take home here that the Conference Agenda Committee should be given more ability to streamline the topics that come in as many were the same or similar and it could save time and energy to refine and distil these topics into larger broader topics. I will put this forward as a topic for discussion at the 2017 conference.

Moving forward into 2017 the Committee has decided to embark on an Area Reach Out project. This project is designed to improve the lines of communication between Area E and the groups by allocating a Committee Member to firstly distribute information regarding the National Structure Review, then once established these new lines of communication promise to increase group engagement in Area Activities.

I have really been enjoying the last 12 months as Chairman of the Area E committee and feel confident that over the next 12 months myself and the committee will be able to create extra enthusiasm for Area work and entice more GSR’s of Area E to attend our monthly meetings and special events.

Andrew I

Area E Chairman

 

Delegate’s Report: John B

John B tabled the report highlighting:

Area E spans all of the Northern Sydney and Northern Beaches suburbs. There are over 100 registered meetings throughout the area, with some groups having multiple meetings.

The service contributions during the year of all Area E office holders and GSRs are greatly appreciated.

Members are rotating off the Treasurer and Group Liaison jobs this year and volunteers for these positions are needed. In addition, a new job of Editor is being established. This job’s duties include encouraging members in Area E to submit articles to the new national E-Magazine called The Mixer, first edition due in March, and help edit contributions.

Area E is very well serviced by the Northern Sydney Central Service Office (NSCSO), its committee and volunteers. The NSCSO is open five days a week, sells literature, produces a monthly newsletter, maintains rosters for telephone support outside of office hours and for the AA 1800 number, supports visitations to seven H&I, participates in programs for Bridging The Gap at three hospitals and Court Service.

In addition to the 2016 Annual General Meeting, Area E held three Assemblies during this year. – On 28 May, 2016 at St. Ives : Interactive workshop on the Concepts (Introduction and Concept 1) and discussion of drafts of topics prepared by groups and members for submission to Conference – On 28 August, 2016 at North Curl Curl : Interactive workshop on Concepts 2-4. – On 15 October, 2016 at Chatswood : Discussion of Topics submitted to the 2016 General Service Conference, with participation by the Eastern Region Trustee. The assistance from members and Groups in holding these Assemblies is appreciated.

Participation in AA activities outside of Area E: – Area E, the NSCSO and members supported the Fiji Convention’s function to serve the primary purpose of carrying the AA message to all who need it and want it. This support included members’ attendance at the convention, the NSCSO providing literature for the convention and financial contributions by Groups and Area E; – Members attended the Eastern Region Forum held on 24 September at Caringbah and made a presentation on an Introduction to the Concepts.

Separate reports will be made at the Annual General Meeting by: – myself in relation to the 2016 General Service Conference; and – the Alternate Delegate in relation to a particular request from Conference seeking members and Groups views on the functionality of the current model of the AA Service Structure in Australia.

Later in the year there will be workshops and an Area E Assembly on the AA Service Structure.

Yours in Service, Unity and Fellowship,

John B. Delegate

 

Alternate Delegate Report: Anna S

Anna S tabled her report as a special report at the end of the meeting.

 

Secretary’s Report: Rosemary P

Rosemary P tabled the report highlighting:

  • Have enjoyed the opportunity to fill the Area E Secretary position.
  • Enjoyed the company of the other Area E members and GSR’s and the energy filled discussions we sometimes have.
  • Being a part of the Area committee certainly has instilled in me that AA is bigger than just the meetings and it is important we all play our part at Area level.

 

Treasurer’s Report: Peter

Peter tabled the report highlighting:

 

Opening Balance @ 07/02/2016                 $5661.18

Income                                                                 $5,340.26

Expenses                                                             $4,534.69 (National Conference Levies & Fiji Donations being $3,710)

Closing Balance @ 04/02/2017                    $6,466.75

 

 

Group Liaison Report: Michael S

Michael S tabled the report highlighting:

  • This is my final report & in the last two years what I have concluded that the groups/meetings didn’t have enough members to fill all the position and the ones that did may have not seen the interest in filling all of them, only mainly the ones that kept the meeting open and running.
  • Some members had dual service positions. I wasn’t able to get to all the meetings in Area E but there seemed to be a theme.
  • My role was to introduce myself, supply information material, knowledge, take best contact info and pass on my information to assist in any queries anything else was not required on asked off.Yours in service
    S

           

 

Web Master Report: Lachlan B

Area E Website http://areaeeraa.info

Lachlan B tabled the report highlighting:

  • This year saw the inauguration of the webmaster position on the Area E committee.
  • A website was built to host all of the Area E documents and meeting minutes and notices at the web address http://areaeeraa.info/.
  • The launch of the website has been well received with a number of features added during the year as members have requested.
  • The website also acts as a central point of reference for members of the fellowship and they can join the area E mailing list from the homepage.
  • The use of the homepage has been integrated into the mailchimp email distribution system. I am looking forward to rolling out more improvements this year.

 

 

PI Report: John G

John G was not present hence a report not tabled:

 

 

Area E Service Position Rotations:

14 Voting Members:

 

Service Position Newly Appointed for 2017
Area E Treasurer Michael S
Area Group Liaison Sally
Mixer Editor Peter

 

Alternate Delegate Special Report: Anna S

Anna S tabled a special report:

Australian General Service Conference is the group conscience of the whole AA Fellowship in Australia. It’s purpose is to make sure that a voice of every AA member can be heard and responded to wherever welfare of the Fellowship is concerned.

In 2015 Conference received a topic requesting review of our current service structure. ‘The 2015 Topic implied that lack of unity is a threat to AA in Australia’ ( in Topic : 001/2017) and it affects members participation in carrying AA message.

The 2015 Conference formed Structure Review Committee to respond to the topic.

The 2016 Conference was presented with documents containing investigations to the background of the 2015 Topic and a proposition of a structure review plan.

The Conference is now inviting AA members to voice their stand (Topic: 001/2017) on proposal produced by the Structure Review Committee.

At area meeting in December 2016 area E committee members agreed that in order to best respond to invitation from Conference presented to us by our area delegate we needed to make sure that every AA member in area E will be provided with an opportunity to make an informed decision on issue that is critical to the future of AA in this country.

Boarders of Area E are demarcated by North Sydney, Baulkham Hills, Galston, Brooklyn and Northern Beaches, with central service office NSCSO fairly central at St Ives. Personal interaction of area delegate with groups is limited since only about 1 in 10 groups elect a GSR, i.e., service representative.

To reach every group in area e, the area has been divided into 11 geographically determined districts. Members of area e committee have taken responsibility to deliver copies of the conference document to secretaries of groups. By now all committee members have received material for distribution.

We aim to finish distribution of the conference document by the end of February, and between mid April and end of May to provide groups with a brief interactive presentation to clarify the purpose and importance of this project.

We are hoping that AA members will read, discuss and vote on the proposal at group conscience by June, July.

In August Area E will hold the Assembly where the results of your group conscience can be presented should you wish your voices are heard.

Our Delegate will present Area E group conscience to the 2017 Australian General Service Conference in early November.

All above information is contained in the document ‘AA survey’ and cover letters to members and group secretaries currently available on AA area e information website: areaeeraa.info

For any further enquirers please contact John B. our Area E delegate on email : john3743@outlook.com

 

Delegate’s Special Report: John B

John B tabled the report highlighting:

Delegates Notes for report on 2016 General Service Conference:

General Service Conference 2016

Topics are submitted on the TOPIC FORM by Members, Groups and the General Service Board and then allocated to the Conference Committees. The Committees discuss their allocated topics and submit their recommendations to the Conference Floor for discussion and voting on recommended actions.

Some observations in relation to the Topics considered by the Conference Committees and Advisory Actions adopted at the 2016 Conference:

Trustees

Trustees Emeritus – not a Board member, does not have full participation rights at the Conference and at the Board, source of knowledge pertaining to issues Conference members may be unaware of

Charter and Service Manual

Clarification of matters in the Service Manual

Policies and Admissions

Pre-Conference provided advice to members seeking to re-activate an Area, recommended Structure Review Committee Report be updated and circulated as a 2017 Conference Topic, recommended to Conference Agenda Committee that a 4-hour session be allocated at the beginning of the 2017 Conference for discussion of this Topic

Correctional Facilities

Provided suggestions, having watched CD Rom

International Committee

Support carrying the message to Fiji and to support organised regular visitations to carry the message to countries in our zone where there is little or no AA, recommended if no bid for Conference options, bring forward existing Conference, hold event within Asia/Oceania zone, do nothing, ask Fellowship to submit their other ideas

Finance

Improve financial disclosure

Literature

Support GSB action to establish national E-magazine, 12 Step banners to be printed same as Big Book, Edit and improve format of Big Book, establish committee to discuss production of brochure on 12 Steps for indigenous Australians

Remote Community

Workout how to carry the message to members/groups and prefessionals in remote Australia

Topics for 2017 to be submitted by 30 June, Theme for 2017 Conference : A Vision for You

 

 

Print Friendly, PDF & Email

Alcoholics Anonymous Area E Committee

Minutes of Meeting: Monday, 9th Jan 2017 @ 7:30 PM
_________________________________

Chair:             Andrew I (RtR Kirribilli Fri PM)

Attendance:

Andrew I Area Chair RtR Kirribilli Fri PM Present
Rosemary P Area Secretary RtR North Syd Tue PM Present
John B Area Delegate Seaforth Tue PM Present
Anna S Area Alternate Delegate Dee Why Thu PM Present
Peter Area Treasurer North Sydney Mon PM MIA
Michael S Area Group Liaison RtR Kirribilli Tue PM Present
John G Area Public Information Coordinator Narrabeen Sun PM Present
Lachlan B Area Webmaster Royal North Shore Thu PM Apology
Christopher L GSR RtR Kirribilli Fri PM MIA
Garry T GSR Gordon Mon PM Present
John R GSR Royal North Shore Thu PM Present
Caroline E GSR Cremorne Mon Thu MIA
David C GSR Epping Mon PM & Thu PM Present
Rowena R GSR Seaforth Tue PM & Dee Why B’fast Present
Tina S GSR Mona Vale Sun AM Present
David P GSR Chatswood Sun AM Apology
Sally GSR Neutral Bay Tue PM Present

 

 

Meeting Opened:                07:30pm

12 Traditions Read By:                 Michael S

Previous Minutes:              Accepted

 

Action Items:

Action Item Description Owner Due Status
20170109.01 AA Structure Review Initiative: Each Area E District Responsible to:

·         Provide Anna S with your physical address if you want to receive a hard copy of the material by mail.

·         Visit personally, or delegate distribution to another well informed AA member, the groups on their list by the end of February 2017.

·         Provide 3 physical copies of the handout material to the groups GSR/Secretary.

·         Review the actions required by the group with either the groups GSR/Secretary.

·         Direct any issues/questions to John B.

·         Following are the District Responsible:

o    District 1: John G

o    District 2: Rowena

o    District 3 Drew

o    District 4: Sally

o    District 5: Michael

o    District 6: John R

o    District 7: Michael

o    District 8: David C

o    District 9: Anna

o    District 10: Rosemary

o    District 11: David C

ALL 28/02/2017 New
20170109.02 Ask Lachlan to put an electronic version of the AA Australian Structure Review Handouts on the Area E Website. Anna S 20170207 New
20170109.03 Area AGM Feb 4th: Michael S and Christopher L will organise catering Michael S & Christopher L 20170204 New
20170109.04 All Area E Members to send their yearly report to Andrew I ready for the AGM on the 4th Feb. All Area E Members 20170127 New
20161202.01 Area E Website – The print button to print the minutes has disappeared.  It needs to be returned so the minutes can successfully be printed. Lachlan B 20170109 Completed
20161202.02 Area E Website – Add google maps for the address of the Area E meeting. Lachlan B 20170109

20170207

In Progress
20161202.03 Andrew I to send an email to all Area E members asking for feedback regarding the articles on Groups and Meetings and Dogs At Meetings. Andrew I 20170109

20170207

In Progress
20161202.04 AA 30 Sec Commercial at movies: at 2017 year end look at having the commercial screened at Warringah Mall for 1 movie for 3 weeks over the Christmas period.  It will be screened 25 times a week for a total cost of approx. $1000.

Also review commercial screenings as part of the new unity project, possibly raising special contributions from meetings.

Rose P 20170901 Hold
20161202.05 Send Lachlan B the dates for the assemblies so they can be updated to the website. Andrew I/

Lachlan B

20170109 Completed
20161202.06 All Area Members to start using the area specific email addresses so the area email history is kept. All Area Members 20170109

20170207

In Progress
20161103.01 2017 Annual General Meeting to be organised.  The Kur-ring-gai Community Centre meeting room is available for the first Saturday in February and this date needs to be approved and a booking made.

·         Has been booked for the 4th Feb

Andrew I 20161202

20170109

Completed
20160906.3 Each Area E member to discuss having the Concepts Banner displayed at their meeting with the other 2 banners and also promote it at other meetings if possible.

The Concepts Banner is not currently available to order.

·         20161202 – Andrew I to contact the NSCSO and ask them to commence printing of the Concepts banners in the short form on calico.  There is a current request from the groups for 11 of them.

All

Andrew I

20161103

20161202

20170109

20170207

In Progress
20160504.2 Undertake an initiative to take an inventory of Area E

·         Waiting for a Conference Report due in Nov.

John B 20160831

 

Completed

                                                           

 

Chairman’s Report: Andrew I

Andrew I tabled the report highlighting:

 

  • Actioned outstanding action items.
  • Liaised with Anna S and John B re the AA Structure Review Plan and grouping the Area E meeting into Districts. This is discussed further in AOB.

 

 

PI Report: John G

John G tabled the report highlighting:

 

  • He is keen in scheduling AA members to speak at schools.
    • He has spoken to the Broken Bay Catholic School and a few others but was not successful.
    • It is recommended not to mention you are an alcoholic when contacting them.
    • He is going to contact his local member re pursuing this further and is open for any suggestions of who to contact.
    • John R said he did the same in 2007 and did 6 schools. Unfortunately who took over the portfolio a lot of the ground works was lost.  John R found phoning was not useful and ended up writing letters to schools in the area. Then followed up with a phone call and then they had the 6 schools.  Rowena recommended contacting the Year Directors as they determine what is going to be done through the year.  You will need to phone the school and find out the name of Year Director and then send a letter.  It has been found in the past Private schools are more receptive.  Anna recommended reviewing the pamphlet of how to talk to the public re AA

 

 

Treasurer’s Report: Peter

A report was not tabled.

 

 

Delegate’s Report: John B

John B tabled the report highlighting:

 

  • The proposed timetable for activities in 2017 Area E:
    • Feb 4th – Area E Assembly : AGM
    • Structure Review Committee – Service Structure & Inventory of AA is progressing.
    • June 17th/18th – Area E Assembly: Review topic submissions.
    • August 19th/20th – Area E Assembly : On the Service Structure & Inventory of AA in Australia
    • October 14th/15th –Area E Assembly : Review all topics being submitted to the General Service Conference
    • January 29th – Interactive workshop on Steps 1 to 9. Flyers available on website aa.org.au
    • March 10th/12th – Sydney Boomerang Roundup. Flyers available on website aa.org.au

 

  • The MIxer – A new online National Magazine – called simply,The Mixer will be available April/May 2017. The name is derived from the Big Book quote “We are people who normally would not mix.” It reminds you of a cocktail mixer (sterling silver, naturally). It suggests class and conviviality – inevitably followed by a sore head.

 

 

Alternate Delegate Report: Anna S

Anna S tabled the report highlighting:

 

  • Anna presented the handout of the AA Structure Review Plan which will be discussed in AOB.

 

Group Liaison Report: Michael S

Michael S tabled the report highlighting:

  • Michael has been networking with members.
  • Michael highlighted that he rolls out of this position at the next AGM hence the role will be available for anyone interested.

           

Web Master Report: Lachlan B

Area E Website http://areaeeraa.info

A report was not tabled.

 

 

GSR Reports:

 

Garry T Gordon Mon PM ·         Group is going well.

·         20 to 30 people

·         Serving hot food after meeting and finding members stay on.

Anna S Dee Why Thu PM ·         This month 12 pamphlets were taken.

·          ‘Message to the Teenager’ is a popular one.

Christopher L RtR Kirribilli Fri PM MIA
John R Royal North Shore Thu PM ·         The group has been running for 25 years.

·         A  BB Study Group is about to commence on the 7th February @ 7.30pm to 9.00pm at St Peters Church Hall, Cremorne. It is an 18 week program and highly recommended for newcomers.

Caroline E Cremorne Mon Thu MIA
David C Epping Mon PM & Thu PM ·         Epping going well

·         Rent has been increased

·         10 members at the recent GSC

Rowena R Seaforth Tue PM & Dee Why B’fast ·         South Pacific are bringing their clients to the Curl Curl and Seaforth meeting which is really reviving the meetings.

·         Last Saturday there were 100 people at Curl Curl.

·         A text was received that the Crypt is closing down for the foreseeable future because the Church is renovating.

Tina S Mona Vale Sun AM ·         Going well, had a great turn up last Sunday.  Members taking on Service Positions relieving the Secretary from the load.  15 members.
David P Chatswood Sun AM Apology
John G Narrabeen Sun PM ·         Good meeting.
Sally Neutral Bay Tue PM ·         Attendance is good.

·         All service positions are filled.

·         There was a request from the group if they could have a PI position at the group level.  The response was that they can however, it would be recommended they liaise with the Area E PI representative to ensure there isn’t any doubling up on activities.

 

General Business:

  • Anna S – AA Australian Structure Review Initiative:
    • Overview:
      • The AA structure in Australia is based on the USA structure. This year the General Service Conference will be considering a Topic on conducting an inventory and is gathering feedback from the existing groups to determine if the structure is working and/if any changes are required. If it is determined there are recommended changes a proposal will be written for further discussion.
      • The board will put aside two hours at both the February and the July board meetings to review the plan. There will be a four hour workshop at Conference.
    • A Structure Review Plan, along with theTopic for 2017 and the Investigations Report have been issued from the General Service Conference.  Area E members are to determine a strategy where this information and actions is is communicated in person to each of the Area E groups and at least 3 copies of the material left with each group.  
      • The complete hand out consists of:
        1. Cover Note to secretary
        2. Cover Note to AA member
        3. Topic 01/2017
        4. Investigations
        5. AA Structure Review Plan
      • Anna has divided the Area E groups into 11 districts and the following people volunteered for each district. For their district, It is the responsibility for each person to:
        • Provide Anna S with your physical address if you want to receive a hard copy of the material by mail.
        • Visit personally, or delegate distribution to another well informed AA member, the groups on their list by the end of February 2017.
        • Provide 3 physical copies of the handout material to the groups GSR/Secretary.
        • Review the actions required by the group with either the groups GSR/Secretary.
        • Direct any issues/questions to John B.
        • Following are the District Responsible:
          • District 1: John G
          • District 2: Rowena
          • District 3 Drew
          • District 4: Sal
          • District 5: Michael
          • District 6: John R
          • District 7: Michael
          • District 8: David
          • District 9: Anna
          • District 10: Rosemary
          • District 11: David

 

  • Andrew I – AGM – Feb 4th:
    • If you have an Area Service Position please mail your yearly report to Andrew by 27th
    • Michael will do the catering.

 

 

NEXT MEETING: Tuesday 7th February at 07:30

 

Print Friendly, PDF & Email

Alcoholics Anonymous Area E Committee

Minutes of Meeting: Friday, 2nd Dec 2016 @ 7:30 PM
_________________________________

Chair:             Andrew I (RtR Kirribilli Fri PM)

Attendance:

Andrew I Area Chair RtR Kirribilli Fri PM Present
Rosemary P Area Secretary RtR North Syd Tue PM Present
John B Area Delegate Seaforth Tue PM Present
Anna S Area Alternate Delegate Dee Why Thu PM Present
Peter Area Treasurer North Sydney Mon PM Present
Michael S Area Group Liaison RtR Kirribilli Fri PM Present
John G Area Public Information Coordinator Narrabeen Sun PM Apologies
Lachlan B Area Webmaster Royal North Shore Thu PM Present
Christopher L GSR RtR Kirribilli Fri PM Present
Garry T GSR Gordon Mon PM Present
John R GSR Royal North Shore Thu PM Present
Caroline E GSR Cremorne Mon Thur Present
David C GSR Epping Mon PM & Thu PM Present
Rowena R GSR Seaforth Tue PM & Dee Why B’fast Apologies
Tina S GSR Mona Vale Sun AM Apologies
David P GSR Chatswood Sun AM Apologies

 

 

Meeting Opened:                07:30pm

12 Traditions Read By:                 Lachlan B

Previous Minutes:              Accepted

 

Action Items:

Action Item Description Owner Due Status
20161202.01 Area E Website – The print button to print the minutes has disappeared.  It needs to be returned so the minutes can successfully be printed. Lachlan B 20170109 New
20161202.02 Area E Website – Add google maps for the address of the Area E meeting. Lachlan B 20170109 New
20161202.03 Andrew I to send an email to all Area E members asking for feedback regarding the articles on Groups and Meetings and Dogs At Meetings. Andrew I 20170109 New
20161202.04 AA 30 Sec Commercial at movies: at 2017 year end look at having the commercial screened at Warringah Mall for 1 movie for 3 weeks over the Christmas period.  It will be screened 25 times a week for a total cost of approx. $1000.

Also review commercial screenings as part of the new unity project, possibly raising special contributions from meetings.

Rosemary P 20170901 Hold
20161202.05 Send Lachlan B the dates for the Assemblies so they can be updated to the website. Andrew I/

Lachlan B

20170109 New
20161202.06 All Area Members to start using the area specific email addresses so the area email history is kept. All Area Members 20170109 New
20161103.01 2017 Annual General Meeting to be organised.  The Kur-ring-gai Community Centre meeting room is available for the first Saturday in February and this date needs to be approved and a booking made. Andrew I 20161202

20170109

In Progress
20160906.1 All Area Members to determine ideas of how to improve the way Area E and the Assemblies are run. All 20161103

20161202

Completed
20160906.2 A brainstorming session to be held either separately or during an Area E meeting to discuss ways of improving Area E and Assemblies. Andrew I 20161103

20161202

Completed
20160906.3 Each Area E member to discuss having the Concepts Banner displayed at their meeting with the other 2 banners and also promote it at other meetings if possible.

The Concepts Banner is not currently available to order as changes may be required once the National Conference meets this month.  Once the Conference is over and any changes finalised the banner will be made available to order.

·         20161202 – Andrew I to contact the NSCSO and ask them to commence printing of the Concepts banners in the short form on calico.  There is a current request from the groups for 11 of them.

All

Andrew I

20161103

20161202

20170109

In Progress
20160504.2 Undertake an initiative to take an inventory of Area E

·         Waiting for a Conference Report due in Nov.

John B 20160831

20161202

On Hold
20160405.1 Looking at integrating articles with mail chimp to eliminate the double handling.

·         Lachlan reported that this is complicated hence recommends we keep the current process.

Lachlan B 20160504

20160602

20160701

20160801

20160906

20161005

20161202

Closed
20160405.7 Create a guideline and add it to the website outlining the difference between a group and a meeting.

Discussion included:

·         Groups are organised with office bearers and structure.

·         Reference to Tradition Three (The Long Form) “.. Any two or three alcoholics gathered together for sobriety may call themselves an AA group, provided that, as a group, they have no other affiliation.”

·         20160906 – Garry T highlighted that we should call it an article and not a guideline as a guideline is more official.

·         20160906 – Garry T has written the article and sent an article to John B.  John B will be reviewing it.

·         20161202 – John B submitted the article to the group to review.

Garry T

&

John B

20160504

20160602

20160701

20160801

20160906

20161005

20161202

Completed
20160405.8 Create a guideline and add to the website outlining the policy on Dogs at Meetings.

·         Call National Office(Tony) to determine if they already have guidelines.

·         20160801 – Owner changed to Garry T

·         20160906 – Garry T highlighted that we should call it an article and not a guideline as a guideline is more official.

·         20160906 – Passed onto John B and he is still to review them.

·         20161202 – John B submitted the article to the group to review.

John G

Garry T

&

John B

20160504

20160602

20160701

20160801

20160906

20161005

20161202

Completed
20160307.3 Peter to talk to GSO to determine the amount the Area has donated as it is currently not clear.

·         Approximately $45,000 is donated each year by Area E.

Peter 20160405

20160504

20160602

20160701

20160801

20160906

20161005

20161202

Completed

                                                           

 Chairman’s Report: Andrew I

Andrew I tabled the report highlighting:

 

  • Last month’s meeting was small but good.
  • Attendance at this meeting is good and appreciated.
  • At the last meeting a motion was carried to close action items not completed within 4 months.
  • Prior to this meeting Andrew I, John B, Anna S and Rosemary P met to discuss possible major initiatives for the Area E in 2017. Andrew I will overview in General Business.

8 were nominated:

  • Unification project
  • Advertising initiative
  • Area E inventory
  • Participation in project, taking inventory of AA Service Structure in Australia
  • PI dinner (delay)
  • PI Play (delay)
  • Regional Forum (delay)
  • National Convention (delay)

 

PI Report: John G

John G was not present hence a report was not tabled:

 

Treasurer’s Report: Peter

Peter tabled the report highlighting:

Account Balance as at 2nd December 2016:          $4,745.60

 

Delegate’s Report: John B

John B tabled the report highlighting:

 

  • General Service Conference well attended, 31 voting members (included 21 Area Delegates or Alternates)
  • Advisory Actions of Conference will be published in AA Around Australia, December 2016 edition
  • Two Topics submitted by Area E : General Service Structure diagrams adopted
  • Communication improvements within AA, provide more information suggested
  • Publication in Australia of E magazine progressing
  • Service and Review Committee Reports with options for conducting an inventory of the AA Service Structure in Australia are to be updated and distributed to give members and groups time to discuss in 2017

 

Alternate Delegate Report: Anna S

Anna S tabled the report highlighting:

 

  • Anna has been involved in establishing a new Big Book Study meeting at Seaforth on Wed @ 11am. The venue is children friendly and Anna will try to establish a GSR to represent the group.

Group Liaison Report: Michael S

Michael S tabled the report highlighting:

  • He has been revisiting meetings he visited previously. Michael is finding there aren’t a lot of actual members at meetings, though attendance can be high, so the members that are there have to take on several service positions.
  • Michael has found it is a good idea to visit meetings possibly every 6 months otherwise the members that are there carrying out several service positions can feel pressured to do more when GSR representation at Area E is mentioned.

           

Web Master Report: Lachlan B

Area E Website http://areaeeraa.info

Lachlan B tabled the report highlighting:

 

  • He is receiving good feedback regarding the website.
  • Andrew I highlighted people are finding it difficult to print the minutes from the site. After investigation it was found the ‘Print’ button had disappeared.
  • Christopher L recommended putting google maps address on the site for the Area E meeting address.
  • Lachlan B recommended we start using the Area E committee email addresses so all history of communications between the members is kept.

 

 

GSR Reports:

  • John R – All is well,
  • David C – Epping – Monday meeting is going strong. Ben has just rotated into the secretary position for the Thursday night meeting.
  • Caroline ECremorne – Numbers have been increasing which is good and they are trying to create some structure and service. Some of the members are just about to start a new meeting at Naremburn.
  • Christopher L – Kirribilli & North Sydney – Both well attended with donations strong. On Dec 10th from 2pm to 5pm they are holding an informal event ‘Working With Others’. Everyone is welcome.
  • Garry T – Gordon Mon night – the meeting going well – 20 to 30 people. They have started serving hot finger food after the meeting and it seems to have increased numbers and those staying after the meeting.
  • Anna S – Dee Why Thurs night – this month 40 pamphlets were taken, from Centrelink Brookvale display, mostly being ‘Message to the Teenager’.

 

General Business:

  • Andrew I – Overviewed that Andrew I, John B, Anna S, Rosemary P met to discuss 8 possible projects that Area E can put their energy into in 2017. He outlined how one of the sides of the triangle is missing and that is unity.  We have decided on a Unification Reachout Project but are yet to flesh it out.
    • Lachlan B – there is 2 things you can do. Go for quantity – get more people in, go for quality – enhance the people in the group.  You can’t do both.
    • Michael S – has experienced it being beneficial for Area E to reach out and attend groups/meetings than trying to get members to come to us.
  • John B – Re the Annual General Meeting being held in February the responsibility rotates between CSO and Area for catering and this year it is Area E’s turn. It was also raised that the NSCSO Office Manager, Treasurer, Area E Treasurer and Group Liaison are up for rotation at the next AGM.
  • Andrew I to send the forward schedule for Assemblies in 2017 to Lachlan so they can be put on the website.

 

 

NEXT MEETING: Monday 9th January at 07:30

 

Print Friendly, PDF & Email

Alcoholics Anonymous Area E Committee

Minutes of Meeting: Thursday, 3rd Nov 2016 @ 7:30 PM
_________________________________

Chair:             Andrew I (RtR Kirribilli Fri PM)

Present:

Andrew I Area Chair RtR Kirribilli Fri PM
Rosemary P Area Secretary RtR North Syd Tue PM
John G Area Public Information Coordinator Narrabeen Sun PM
Anna S Area Alternate Delegate Dee Why Thu PM
Tina S GSR Mona Vale Sun AM

 

Apologies:   

Peter Area Treasurer North Sydney Mon PM  
Michael S Area Group Liaison RtR Kirribilli Fri PM
John B Area Delegate Seaforth
Lachlan B Area Webmaster Royal North Shore Thu PM
Ben GSR Epping Mon PM & Thu PM
Rowena R GSR Seaforth Tue PM & Dee Why B’fast
Leo S GSR Crows Nest Wed PM
Christopher L GSR RtR Kirribilli Fri PM
Garry T GSR Gordon Mon PM

 

Missing In Action:

Pam W GSR Seaforth Tue PM & Dee Why B’fast
David P GSR Chatswood Sun AM
John R GSR Royal North Shore Thu PM
BJ GSR Mosman Mon PM
Caroline E GSR Mon Thur Cremorne

 

 

Meeting Opened:                07:30pm

12 Traditions Read By:                 Rosemary P

Previous Minutes:              Accepted

 

Action Items:

Action Item Description Owner Due Status
20161103.1 2017 Annual General Meeting to be organized. The Kur-ring-gai Community Centre meeting room is available for the first Saturday in February and this date needs to be approved and a booking made. Andrew I 20161202 New
20160906.1 All Area Members to determine ideas of how to improve the way Area E and the Assemblies are run. All 20161103

20161202

In Progress
20160906.2 A brainstorming session to be held either separately or during an Area E meeting to discuss ways of improving Area E and Assemblies. Andrew I 20161103

20161202

In Progress
20160906.3 Each Area E member to discuss having the Concepts Banner displayed at their meeting with the other 2 banners and also promote it at other meetings if possible.

The Concepts Banner is not currently available to order as changes may be required once the National Conference meets this month.  Once the Conference is over and any changes finalised the banner will be made available to order.

All 20161103

20161202

In Progress
20160504.2 Undertake an initiative to take an inventory of Area E

·         Waiting for a Conference Report due in Nov.

John B 20160831

20161202

On Hold
20160405.1 Looking at integrating articles with mail chimp to eliminate the double handling. Lachlan B 20160504

20160602

20160701

20160801

20160906

20161005

20161202

In Progress
20160405.7 Create a guideline and add it to the website outlining the difference between a group and a meeting.

Discussion included:

·         Groups are organised with office bearers and structure.

·         Reference to Tradition Three (The Long Form) “.. Any two or three alcoholics gathered together for sobriety may call themselves an AA group, provided that, as a group, they have no other affiliation.”

·         20160906 – Garry T highlighted that we should call it an article and not a guideline as a guideline is more official.

·         20160906 – Garry T has written the article and sent an article to John B.  John B will be reviewing it.

Garry T

&

John B

20160504

20160602

20160701

20160801

20160906

20161005

20161202

In Progress
20160405.8 Create a guideline and add to the website outlining the policy on Dogs at Meetings.

·         Call National Office(Tony) to determine if they already have guidelines.

·         20160801 – Owner changed to Gary T

·         20160906 – Garry T highlighted that we should call it an article and not a guideline as a guideline is more official.

·         20160906 – Passed onto John B and he is still to review them.

John G

Garry T

&

John B

20160504

20160602

20160701

20160801

20160906

20161005

20161202

In Progress
20160307.3 Peter to talk to GSO to determine the amount the Area has donated as it is currently not clear. Peter 20160405

20160504

20160602

20160701

20160801

20160906

20161005

20161202

In Progress

                                                           

 

Chairman’s Report: Andrew I

Andrew I tabled the report highlighting:

 

On the 15th October the Area Assembly was attended by 12 to 15 members and catered for by the Chatswood Meeting.  They were able to discuss all the topics being presented to the National Conference and only went 5 minutes over. The assembly was also attended by Paul B, a Trustee, who was able to obtain a good feel as to how Area E felt about each topic.

 

PI Report: John G

John G tabled the report highlighting:

 

There wasn’t anything additional to report.

Treasurer’s Report: Peter

Peter tabled the report via email highlighting:

 

Account Balance as at 3rd November 2016:          $5,545.60

 


 

Delegate’s Report: John B

Anna S tabled the report for John B highlighting:

 

  • John B had attended the NSCSO October meeting noting the following points:

 

  1. Issues raised relating to Area E:
    1. Don’t receive information on a timely basis for inclusion in the Linkletter : Action – I obtained e-mail address for Linkletter co-ordinator for Anna and myself
    2. Court co-ordinator reported on August and September Area E minutes : Action – I informed the meeting of the October meetings decision
  2. My requests re Conference Topics
    1. I asked for comments from the Court co-ordinator on Topic 051/2016 re set up of a corrections sub-committee in each Area.  The meeting expressed the view that as there were no correctional facilities in Area E that it was not appropriate.  As I am on the Conference committee to consider this Topic, My request for comment by the Court co-ordinator was agreed to.
    2. I asked the NSCSO manager’s comments and suggestions on the Conference material to relating to an inventory of the Australian AA Service Structure
  3. 2017 Annual General Meeting needs to be organised by Area E, the Kur-ring-gai Community Centre meeting room is available for the first Saturday in February and I suggest that this date is approved and a booking made.

 

  • John B appreciated the Sunday morning Chatswood groups support and assistance when holding the Area Assembly.

 

Alternate Delegate Report: Anna S

Anna S tabled the report highlighting:

 

  • Anna’s main focus during October was preparation of the slide show for the discussion of topics for Conference at the Area Assembly held 15th
  • Anna noted that during the Area Assembly the presence our Regional Trustee contributed greatly to productivity of the assembly. He provided background and clarification on some issues i.e. review of service structure etc.

 

Group Liaison Report: Michael S

Michael S tabled the report highlighting:

  • There wasn’t anything additional to report.

           

Web Master Report: Lachlan B (Not present)

Area E Website http://areaeeraa.info

 

GSR Reports:

  • Anna S – They continue to supply pamphlets to Centrelink. 25 were taken with the most popular being the Message to Teenagers.  A new initiative they have embarked on is to print the PI Patter and the GSR summarises the content to the members.  They will also be printing the Link Letter and leaving it on seats before the meeting to assist in providing information. Now they have 10 members and all service positions are filled.


 

General Business:

  • RP raised the issue of non action of the action items each month.
    • Some action items have remained not closed for over 5 months. This takes up valuable time each meeting when reviewing the action items and then updating them in the minutes.
    • In regard to this the following 2 motions were raised and carried:
      • Motion: If an action item is not actioned and finalised within 4 months it will be automatically closed. MOTION CARRIED: 5 votes out of 5
      • Motion: When raising an action item it must have a Title, description/outline/course of action and a timeline. MOTION CARRIED: 5 votes out of 5.

 

 

NEXT MEETING: Friday 2nd December at 07:30

Print Friendly, PDF & Email

Alcoholics Anonymous Area E Committee

Minutes of Meeting: Wednesday, 5th October 2016 @ 7:30 PM
_________________________________

Chair:             Andrew I (RtR Kirribilli Fri PM)

Present:

Andrew I           (RtR Kirribilli Fri PM – Area Chair)

Michael S          (RtR Kirribilli Fri PM – Area Group Liaison))

John B              (Seaforth – Area Delegate)

John R              (Royal North Shore Thu PM – GSR)

Garry T             (Gordon Mon PM GSR)

David P             (Chatswood Sun AM – GSR)

Pam W             (Seaforth Tue PM & Dee Why B’fast – Alternate GSR)

Leo S               (Crows Nest Wed PM GSR)

Tina S              (Mona Vale Sun PM GSR)

Caroline E       (Mon Thur Cremorne GSR)

Peter                (North Sydney Mon PM – Area Treasurer)

Anna S             (Dee Why Thu PM – Area Alternate Delegate)

 

Apologies:   

Rosemary P      (RtR North Syd Tue PM – Area Secretary)

John G             (Narrabeen Sun PM – Area Public Information Co-ordinator)

Ben                   Epping

Rowena Seaforth

Lachlan B          (Royal North Shore Thu PM – Area Webmaster)

Not Present:

BJ                    (Mosman Mon PM GSR)

Meeting Opened:                07:30pm

12 Traditions Read By:     Garry T

Previous Minutes:              Accepted

Action Items:

Action Item Description Owner Due Status
20160906.1 All Area Members to determine ideas of how to improve the way Area E and the Assemblies are run. All 20161103 In Progress
20160906.2 A brainstorming session to be held either separately or during an Area E meeting to discuss ways of improving Area E and Assemblies. Andrew I 20161103 In Progress
20160906.3 Each Area E member to organise having the Concepts Banner displayed at their meeting with the other 2 banners and also promote it at other meetings if possible. All 20161103 In Progress
20160906.4 Create a flyer for the next Area Assembly in October. Andrew I & John B 20160930 Complete
20160906.5 John B asked each Area E member with an Area position to submit a report for conference. Area E position holders 20161005 Complete
20160801.1 Court Visits: Contact CSO to determine who the court liaison and process is as there is a concern AA is not being directed to people who need help when attending court.

20161005 – Agreed that matter be left in hands of CSO member responsible for Court Visits.

·         20160906 – John G spoke to Tony C from Area Office and John G is going to setup a meeting with him.

·         20160906 – John R highlighted the CSO should be contacted first as they already have a process and may feel displeased if we don’t collaborate with them first.

John G 20160906

20161005

Complete
20160701.1 Find out the name of the course held for people caught drunk driving.

·         20160801 – Anna has made contact and waiting for a response.

Anna S 20160801

20160906

20161005

Complete
20160701.2 John R inquired about the status of the Val Morgan advertising campaign.

John G to determine the status.

20161005 – Agrees not to proceed

·         20160906 – John G has a 7 page report and will be sending it out to everyone.  Andrew I to email it to Rosemary P who will email it out to the members.

·          20160906 – All members are to review it and discuss it at the next meeting.

 

John G

& All to review report

20160801

20160906

20161005

Complete
20160504.2 Undertake an initiative to take an inventory of Area E

·         Waiting for a Conference Report due in Nov.

John B 20160831

20161202

On Hold
20160405.1 Looking at integrating articles with mail chimp to eliminate the double handling. Lachlan B 20160504

20160602

20160701

20160801

20160906

20161005

In Progress
20160405.6 Area D Sept Forum: Determine a session and panel our area can hold at the forum. Sat 24th sept. Presentation made at Forum.

·         Anna S to contact John R and then Area D to determine if presenting the Concepts at the forum will fit with their forum theme and agenda.

·          If the answer to the above question is “yes” Anna S to present some draft slides at the next Area E meeting.

Anna S 20160504

20160602

20160701

20160801

20160906

20161005

Complete
20160405.7 Create a guideline and add it to the website outlining the difference between a group and a meeting.

Discussion included:

·         Groups are organised with office bearers and structure.

·         Reference to Tradition Three (The Long Form) “… Any two or three alcoholics gathered together for sobriety may call themselves an AA group, provided that, as a group, they have no other affiliation.”

·         20160906 – Garry T highlighted that we should call it an article and not a guideline as a guideline is more official.

·         20160906 – Garry T has written the article and sent an article to John B.  John B will be reviewing it.

Garry T

&

John B

20160504

20160602

20160701

20160801

20160906

20161005

In Progress
20160405.8 Create a guideline and add to the website outlining the policy on Dogs at Meetings.

·         Call GSO (Tony) to determine if they already have guidelines.

·         20160801 – Owner changed to Gary T

·         20160906 – Garry T highlighted that we should call it an article and not a guideline as a guideline is more official.

·         20160906 – Passed onto John B and he is still to review them.

John G

Garry T

&

John B

20160504

20160602

20160701

20160801

20160906

20161005

In Progress
20160307.3 Peter to talk to GSO to determine the amount the Area has donated as it is currently not clear. Peter 20160405

20160504

20160602

20160701

20160801

20160906

20161005

In Progress
20160801.2 Aug Forum Flyer to be created. Andrew I 20160808 Completed

Chairman’s Report: Andrew I

Andrew I tabled the report highlighting:

Working on Area E assembly.

(We held the Area Assembly which was attended by 15 people.   Anna S had put together a great presentation on the 12 Concepts of which Christopher facilitated very smoothly.  Andrew I will be putting together a delegates report for Conference.  A key message he took away from the Assembly was Gratitude = Service.)

PI Report: John G

  1. No report

 

Treasurer’s Report: Peter

Peter tabled the report via email highlighting:

Account Balance as at 5th September 2016:         ($5,445.60)

No outstanding accounts.

Delegate’s Report: John B

John B tabled the report highlighting:

  1. Manly Fri – difficulty in getting access to funds. Current signatory is unhelpful in making changes. Requires letterhead with AA symbol.
  2. Eastern Region Forum attended by 60 people attended from country and Sydney areas.
    • Area G did a presentation on H&I action. Material available will be sent to John G..
    • Chris from GSO also presented on explaining on how to put a Topic for Conference together.
    • 2 Melbourne members presented a visual presentation on 12 Traditions
    • Area B did presentation on correctional facilities. Requirements for visitation was presented if interested – plenty of opportunity for service in that area.
    • Area E presentation on 12 Concepts by Peter J Dee Why Thur PM.
  3. Area E Assembly – October 15. 7 Victor St Chatswood. Will be a brief update on Area E. See flyer. Topics for Conference – everything that is being discussed around Australia. These have been circulated to the GSRs. Copies available for that. Gives groups opportunity to discuss issues. There are Topics relating to indigenous Australian members, including cultural issues. Discussion of Topics for Conference will be chaired by Anna.
  4. Concept banners – assemblies in May and August to discuss this 3rd leg of AA legacy. Recommendation that groups consider acquiring the banner. Short form of the Concepts not in the Australian Service Manual. Starting point is what each individual group wants. We have to decide what we want GSO to print for us as they own the copyright. Groups ordering have voted to use the summary of the 12 Concepts.
  5. 7/8 draft document, spoken to Tony from GSO, received response from GSO that raised a number of issues relating to consistency with the Traditions and need to work through.

Alternate Delegate’s Report: Anna S

No report

Group Liaison Report: Michael S

Michael S tabled the report highlighting:

  • There wasn’t anything additional to report.

Web Master Report: Lachlan B (Not present)

Area E Website http://areaeeraa.info

Lachlan B tabled the report via email highlighting:

  • The minutes from last meeting were uploaded to the website and emailed to all contacts.
  • Sent out an Area E meeting reminder for September.

GSR Reports:

  • David Chatswood Sunday: At group conscience, Area E assembly was well received. Not a lot of talk about the Traditions, no concept of the Concepts. No service manual. Spend a lot of time sharing experience in recovery, but not much else. Take it upon himself to share about the Traditions. People are starting to show signs of wanting to know more. Group looking forward to the Assembly.
  • John R – Royal North Sydney: The meeting has been able to return back to their rooms as they were doing some renovations. Made a donation of Big Books to Herbert St Clinic.
  • Garry T – Mon Gordon – Everyone excited about receiving Concepts banner
  • Seaforth – Rotate secretary job every 2 months. Donation of $400. Public Information position open, need to get AA info out to public. Organising a group to go through the 12 Concepts. Will be done in next year.
  • Tina Sunday – 30 members now. 1 person does everything. He is now out with an injury and is a lesson to give out jobs to other people.
  • Caroline Cremorne Monday and Thursday – Friday is starting with a focus on Big Book. Wants group to get more involved.

 General Business:

 Making things more interesting – have been sending out minutes to groups by email. One comment was that unable to print. Create a printer friendly solution. Andrew I has offered to do this.

Area E Assemblies – Do less, but higher quality to attract more people to come and get involved in Area E activities (Anna S)

  NEXT MEETING: Thursday 3rd November at 07:30