Alcoholics Anonymous Area E Committee
Minutes of Meeting: Friday, 1st July 2016 @ 7:30 PM
_________________________________
Chair: Andrew I (RtR Kirribilli Fri PM)
Present:
Andrew I (RtR Kirribilli Fri PM – Area Chair)
Rosemary P (RtR North Syd Tue PM – Area Secretary)
Peter (North Sydney Mon PM – Area Treasurer)
Michael S (RtR Kirribilli Fri PM – Area Group Liaison))
Anna S (Dee Why Thu PM – Area Alternate Delegate)
Linda (Dee Why Thu PM – Alt GSR)
Tina (Mona Vale Sun AM – GSR)
Ben (Epping Mon PM & Thu PM – GSR)
John R (Royal North Shore Thu PM – GSR)
Apologies:
John B (Seaforth – Area Delegate)
Lachlan B (Royal North Shore Thu PM – Area Webmaster)
Garry T (Gordon Mon PM – GSR)
Christopher H (RtR Kirribilli Fri PM – GSR)
Rowena R (Seaforth Tue PM & Dee Why B’fast – GSR)
Not Present:
David P (Chatswood Sun – GSR)
BJ (Mosman Mon PM – GSR)
John G (have asked for home group details – Area Public Information Co-ordinator)
Meeting Opened: 07:30pm
12 Traditions Read By: John R
Previous Minutes: Accepted
Action Items:
| Action Item | Description | Owner | Due | Status |
| 20160701.1 | Find out the name of the course held for people caught drunk driving. | Anna S | 20160801 | In Progress |
| 20160701.2 | John R inquired about the status of the Val Morgan advertising campaign. An action is to be added asking John B and John G the status. | John B
John G |
20160801 | In Progress |
| 20160504.2 | Undertake an initiative to take an inventory of Area E | John B | 20160831 | In Progress |
| 20160405.1 | Looking at integrating articles with mail chimp to eliminate the double handling. | Lachlan B | 20160504
20160602 20160701 20160801 |
In Progress |
| 20160405.6 | Area D Sept Forum: Determine a session and panel our area can hold at the forum.
· Anna S to contact John R and then Area D to determine if presenting the Concepts at the forum will fit with their forum theme and agenda. · If the answer to the above question is “yes” Anna S to present some draft slides at the next Area E meeting. |
Anna S | 20160504
20160602 20160701 20160801 |
In Progress |
| 20160405.7 | Create a guideline and add it to the website outlining the difference between a group and a meeting.
Discussion included: · Groups are organised with office bearers and structure. · Reference to Tradition Three (The Long Form) “.. Any two or three alcoholics gathered together for sobriety may call themselves an AA group, provided that, as a group, they have no other affiliation.” |
Garry T | 20160504
20160602 20160701 20160801 |
In Progress |
| 20160405.8 | Create a guideline and add to the website outlining the policy on Dogs at Meetings | John G | 20160504
20160602 20160701 20160801 |
In Progress |
| 20160307.3 | Peter to talk to GSO to determine the amount the Area has donated as it is currently not clear. | Peter | 20160405
20160504 20160602 20160701 20160801 |
In Progress |
| 20160307.4 | Andrew, Rowena, John G to review the GSR flyer with the view of possibly making it more appealing. Currently there is thought that the flyer is great but does have a few too many words hence turning people off reading it.
20160701 – It was decided to close this action item as there hasn’t been any progress on it so it was decided to continue to use the original flyer. |
Andrew I, Rowena R,
John R |
20160405
20160504 20160602 20160701 |
Closed |
| 20160405.5 | Topics for Conference – Guidance material of how to compose and submit a topic to be put on the website | Andrew I | 20160504
20160602 20160701 |
Completed |
Chairman’s Report: Andrew I
Andrew is currently focussed on liaising with various stakeholders to organise the next forum.
PI Report: John G (Not present)
A report was not tabled.
- Anna S outlined:
- She has become aware of a rehabilitation course for drivers who are caught drunk. The course is held at Drivers Correctional Facilities and highlighted it is another place to put pamphlets. Anna is to come back with exact name of the course.
Treasurer’s Report: Peter
Peter tabled the report highlighting:
- From the 7th Tradition donations from groups in the area, the area portion is approximately $2,000 bringing the total balance of Area E’s funds to $5056.73.
- Peter attends Tafe on Tue and Wed 24 weeks of the year hence it makes it difficult for him to attend all the Area Meetings.
Delegate’s Report: John B (Not Present)
Anna S tabled the report for John B.
- 2 Topics for Conference endorsed by Area E have been submitted to Conference and also posted on the Area E Website for review.
- Investigation continues on determining the format required for AA electronic material (ads, brochures) to be displayed on monitors at medical centers, dentists, police stations etc This matter continues to be followed up, including with the Epping GSR and members. Once the inquiries are completed, the information obtained will be tabled for consideration of any action by Area E.
- Proposed Area E Assemblies for the remainder of the year are:
- Sunday 28 August at Curl Curl – Proposal including option to attend Curl Curl Group meeting Noon to 1 pm Lunch 1 pm to 3 pm Presentation on the Twelve Concepts and discussion 3 pm to 3.15 pm Tea/Coffee and interaction with members of Curl Curl Group attending BBQ and meeting 4 pm to 5 pm Meeting – As Bill Sees It (book discussion with Guest Speaker)
- Saturday 15 October to discuss Topics for Conference, location to be determined.
- The AA National Convention 2017 – 7-10 July, 2017 in Cairns. A link to the website and registration (Early Bird) has been added to the Area E Website.
Alternate Delegate Report: Anna S
Following on from the recently held Area E Assembly where the 1st part of the Concepts Interactive Session was presented, the 2nd part is tentatively being planned for the August Assembly.
- Talked to Howard Wood and Karen Turner and John H and Tony from National Office, overall encouraged to present the concepts at the assembly. In the first one we just went through 1 Concept.
- Hall will cost $36 ($12 per hour).
Group Liaison Report: Michael S
Michael has put together a list of all the meetings in Area E with the nominated GSR so we can clearly see which meetings are represented at Area E.
Service Position going well and highlighted he only has 6 months left of his tenure.
Web Master Report: Lachlan B (Not present)
Area E Website http://areaeeraa.info
Rosemary tabled the report sent to her by Lachlan.
- Posted up June Minutes and National Convention notices on the website
- Emailed out Minutes, National Convention and meeting reminder via Mailchimp.
- Plans for next month
- Follow up with members on usage of email addresses. Doesn’t seem like anyone is using them.
- Train Rosemary in the use of posting articles to the website and using maillchimp to send out emails.
GSR Reports:
- John R – Royal North Sydney: All is well. Traditionally John R has been running BB sessions and the next 18 week session is starting this Tuesday, 5th at Cremorne at 07:30pm. They work through the steps and you are given homework to do.
- Tina – Mona Vale: Tina just resigned as secretary and they now have a new one. The secretary has several positions being tea person, greeter, and treasurer. Numbers are up and down so there is thought of moving premises. Approx 20 attend with 15 members.
- Linda – Dee Why: The meeting recently increased to 8 members. At the GSC they would make a donation to the CSO. They announced they are extending the meeting after the meeting to 1 hour.
- Ben – Epping a very active group. Supporting other groups that need support. Once a month they take 10 members to another group. They are celebrating their 40th Birthday this Monday. They run a GSC monthly.
General Business:
- John R – John inquired about the status of the Val Morgan advertising campaign. An action is to be added asking John B and John G the status.
NEXT MEETING: Monday 1st August at 07:30
