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Alcoholics Anonymous Area E Committee

Minutes of Meeting: Monday, 1st August 2016 @ 7:30 PM
_________________________________

Chair:             Andrew I (RtR Kirribilli Fri PM)

 

Present:

Andrew I           (RtR Kirribilli Fri PM – Area Chair)

Rosemary P      (RtR North Syd Tue PM – Area Secretary)

Michael S          (RtR Kirribilli Fri PM – Area Group Liaison))

John R              (Royal North Shore Thu PM – GSR)

John B              (Seaforth – Area Delegate)

Garry T             (Gordon Mon PM GSR)

Rowena R         (Seaforth Tue PM & Dee Why B’fast – GSR)

John G             (Narrabeen Sun PM – Area Public Information Co-ordinator)

Jason P            (Manly Wed PM – Visitor)

Michael             (RtR North Syd Tue PM – Visitor)

Leo                   (Crows Nest Wed PM – GSR)

 

Apologies:   

Peter                (North Sydney Mon PM – Area Treasurer)

Anna S             (Dee Why Thu PM – Area Alternate Delegate)

Ben                  (Epping Mon PM & Thu PM GSR)

Lachlan B          (Royal North Shore Thu PM – Area Webmaster)

Christopher H    (RtR Kirribilli Fri PM – GSR)

 

Not Present:

David P                        (Chatswood Sun – GSR)

BJ                    (Mosman Mon PM GSR)

 

 

Meeting Opened:                07:30pm

12 Traditions Read By:     Rowena R

Previous Minutes:              Accepted

 

Action Items:

Action Item Description Owner Due Status
20160801.1 Court Visits: Contact CSO to determine who the court liaison and process is as there is a concern AA is not being directed to people who need help when attending court. John G 20160906 New
20160801.2 Aug Forum Flyer to be created. Andrew I 20160808 New
20160701.1 Find out the name of the course held for people caught drunk driving.

·         20160801 – Anna has made contact and waiting for a response.

Anna S 20160801

20160906

In Progress
20160701.2 John R inquired about the status of the Val Morgan advertising campaign.

John G to determine the status.

John G 20160801

20160906

In Progress
20160504.2 Undertake an initiative to take an inventory of Area E

·         Waiting for a Conference Report due in Nov.

John B 20160831

20161202

On Hold
20160405.1 Looking at integrating articles with mail chimp to eliminate the double handling. Lachlan B 20160504

20160602

20160701

20160801

20160906

In Progress
20160405.6 Area D Sept Forum: Determine a session and panel our area can hold at the forum. Sat 24th sept

·         Anna S to contact John R and then Area D to determine if presenting the Concepts at the forum will fit with their forum theme and agenda.

·          If the answer to the above question is “yes” Anna S to present some draft slides at the next Area E meeting.

Anna S 20160504

20160602

20160701

20160801

20160906

In Progress
20160405.7 Create a guideline and add it to the website outlining the difference between a group and a meeting.

Discussion included:

·         Groups are organised with office bearers and structure.

·         Reference to Tradition Three (The Long Form) “.. Any two or three alcoholics gathered together for sobriety may call themselves an AA group, provided that, as a group, they have no other affiliation.”

Garry T 20160504

20160602

20160701

20160801

20160906

In Progress
20160405.8 Create a guideline and add to the website outlining the policy on Dogs at Meetings.

·         Call National Office(Tony) to determine if they already have guidelines.

·         20160801 – Owner changed to Gary T

John G

Gary T

20160504

20160602

20160701

20160801

20160906

In Progress
20160307.3 Peter to talk to GSO to determine the amount the Area has donated as it is currently not clear. Peter 20160405

20160504

20160602

20160701

20160801

20160906

In Progress

 

 

Chairman’s Report: Andrew I

Andrew I tabled the report highlighting:

 

He is currently focussed on liaising with various stakeholders to organise the next forum and chase up action items that have been outstanding for some time.

 

PI Report: John G

John G tabled the report highlighting:

 

  1. John G raised a concern that when AA members attend Manly Court to offer information to those who want it, nothing seems to happen. He has attended a number of times and the magistrate does not direct anyone to AA.
  2. John R recommended checking with CSO as for the last 2 or 3 years there has been a roster of people scheduled to attend Manly Court and offer information. The CSO can put John G in contact with the court liaison who can outline the process.
  3. John G also highlighted that any AA member sent to the courts need to have documentation showing no priors so they can work with children and are not a predator.

 

Treasurer’s Report: Peter

A report was not tabled.

 


 

Delegate’s Report: John B

John B tabled the report highlighting:

 

  1. Issues from recent AA Board meeting:
  2. Class A Trustees:
    • Only one Class A Trustee and he retires at the end of the year (Class A Trustees are the non-alcoholic board members)
    • Area B has suggested two potential candidates from the faculty of medicine at the Australian National University
    • Area E committee members have followed up an inquiry from the General Service Office at Arncliffe
    • If any members in Area E have a suggestion for Class A Trustee candidates, please let an area committee member know

 

  1. Fiji Convention: The A Class Trustee will present a report to the Conference in November. International Delegates will now follow up requests.
  2. Annual Financial Report: Conference members will receive the report prior to Conference.
  3. Conference and Board Treatment Committee: Now includes Special Needs.
  4. Board: To improve its response to letters of concern from members and groups.

 

  1. Area E Assemblies

Sunday, August 28 at Curl Curl

Saturday, October 15 : (1) location to be agreed (2) Topics for Conference will be discussed

 

  1. ER Forum

Saturday, September 24, 9am to 5pm (Note: location change to Our Lady of Fatima Hall, 389 Port Hacking Road, Caringbah)

Agenda to issue shortly

 

 

Alternate Delegate Report: Anna S

John B tabled the report highlighting:

  • The presentation of the 2nd part of The Concepts for the forum is being developed.
  • Currently waiting for a response from Christopher and Sean to act as facilitators.
  • Key for the Curl Curl Hall will be collected by Rowena.
  • Andrew I recommended a flyer for the day to be created.

 

 

Group Liaison Report: Michael S

Michael S tabled the report highlighting:

  • He managed to visit a few more meetings and give out the GSR Position Overview.
  • Some meetings don’t have enough members to fill fundamental service positions let alone a GSR.
  • Leo is a newly appointed GSR for Crows Nest.

           

Web Master Report: Lachlan B (Not present)

Area E Website http://areaeeraa.info

A report was not tabled.

 

GSR Reports:

  • John R – Royal North Sydney: The building is being renovated and hence RNS is not being accommodating in providing another room and it may take several months. They all arrived last Thursday to the news that they could not go in.  It is quite distressing as the Herbert St Detox visits these meetings.  Leo highlighted their meeting is at a Church that has a number of venues and may be able to assist.
  • Rowena – Since the bus from South Pacific has been bringing newcomers the Seaforth meeting has attracted a lot of people. Dee Why/ Curl Curl – is going well with an average of 35 to 70 people. The secretary chooses the chair for the meeting however they must have 2 years of sobriety.
  • John G – Narrabeen – Well run group and approx. 35 people.
  • Leo – Crows Nest – Proposed an idea of holding a speaker forum as they have a facility that will hold 500 people. They have about 8 people at the meeting.  Parking lot opposite.  Cremorne Monday Night Steps there are 16 to 20 attendees.
  • Gary T – Mon Gordon – They held their quarterly GSC meeting and it was agreed to keep it quarterly.

 

General Business:

 

  • John B – Highlighted AA insurance does not cover having a meeting at home unless it meets policy conditions obtainable from GSO.

 

NEXT MEETING: Tuesday 6th September at 07:30

 

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