Area E Minutes – September

Alcoholics Anonymous Area E Committee

Minutes of Meeting: Tuesday, 6th September 2016 @ 7:30 PM
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Chair:             Andrew I (RtR Kirribilli Fri PM)

 

Present:

Andrew I           (RtR Kirribilli Fri PM – Area Chair)

Rosemary P      (RtR North Syd Tue PM – Area Secretary)

Michael S          (RtR Kirribilli Fri PM – Area Group Liaison))

John B              (Seaforth – Area Delegate)

John G             (Narrabeen Sun PM – Area Public Information Co-ordinator)

John R              (Royal North Shore Thu PM – GSR)

Garry T             (Gordon Mon PM – GSR)

Ben                  (Epping Mon PM & Thu PM – GSR)

Christopher H    (RtR Kirribilli Fri PM – GSR)

David P                        (Chatswood Sun AM – GSR)

Rowena R         (Seaforth Tue PM & Dee Why B’fast – GSR)

 

Apologies:   

Peter                (North Sydney Mon PM – Area Treasurer)

Anna S             (Dee Why Thu PM – Area Alternate Delegate)

Lachlan B          (Royal North Shore Thu PM – Area Webmaster)

Tina S               (Mona Vale – GSR)

 

Not Present:

BJ                    (Mosman Mon PM – GSR)

Leo                   (Crows Nest Wed PM – GSR)

 

 

Meeting Opened:                07:30pm

12 Traditions Read By:     Michael S

Previous Minutes:              Accepted

 

Action Items:

Action Item	Description	Owner	Due	Status
20160906.1	All Area Members to determine ideas of how to improve the way Area E and the Assemblies are run.	All	20161103	New
20160906.2	A brainstorming session to be held either separately or during an Area E meeting to discuss ways of improving Area E and Assemblies.	Andrew I	20161103	New
20160906.3	Each Area E member to organise having the Concepts Banner displayed at their meeting with the other 2 banners and also promote it at other meetings if possible.	All	20161103	New
20160906.4	Create a flyer for the next Area Assembly in October.	Andrew I & John B	20160930	New
20160906.5	John B asked each Area E member with an Area position to submit a report for conference.	Area E position holders	20161005	New
20160801.1	Court Visits: Contact CSO to determine who the court liaison and process is as there is a concern AA is not being directed to people who need help when attending court. ·         20190906 – John G spoke to Tony C from Area Office and John G is going to setup a meeting with him. ·         20190906 – John R highlighted the CSO should be contacted first as they already have a process and may feel displeased if we don’t collaborate with them first.	John G	20160906 20161005	In Progress
20160701.1	Find out the name of the course held for people caught drunk driving. ·         20160801 – Anna has made contact and waiting for a response.	Anna S	20160801 20160906 20161005	In Progress
20160701.2	John R inquired about the status of the Val Morgan advertising campaign. John G to determine the status. ·         20160906 – John G has a 7 page report and will be sending it out to everyone.  Andrew I to email it to Rosemary P who will email it out to the members. ·          20160906 – All members are to review it and discuss it at the next meeting.	John G & All to review report	20160801 20160906 20161005	In Progress
20160504.2	Undertake an initiative to take an inventory of Area E ·         Waiting for a Conference Report due in Nov.	John B	20160831 20161202	On Hold
20160405.1	Looking at integrating articles with mail chimp to eliminate the double handling.	Lachlan B	20160504 20160602 20160701 20160801 20160906 20161005	In Progress
20160405.6	Area D Sept Forum: Determine a session and panel our area can hold at the forum. Sat 24th sept ·         Anna S to contact John R and then Area D to determine if presenting the Concepts at the forum will fit with their forum theme and agenda. ·          If the answer to the above question is “yes” Anna S to present some draft slides at the next Area E meeting.	Anna S	20160504 20160602 20160701 20160801 20160906 20161005	In Progress
20160405.7	Create a guideline and add it to the website outlining the difference between a group and a meeting. Discussion included: ·         Groups are organised with office bearers and structure. ·         Reference to Tradition Three (The Long Form) “.. Any two or three alcoholics gathered together for sobriety may call themselves an AA group, provided that, as a group, they have no other affiliation.” ·         20160906 – Garry T highlighted that we should call it an article and not a guideline as a guideline is more official. ·         20160906 – Garry T has written the article and sent an article to John B.  John B will be reviewing it.	Garry T & John B	20160504 20160602 20160701 20160801 20160906 20161005	In Progress
20160405.8	Create a guideline and add to the website outlining the policy on Dogs at Meetings. ·         Call National Office(Tony) to determine if they already have guidelines. ·         20160801 – Owner changed to Gary T ·         20160906 – Garry T highlighted that we should call it an article and not a guideline as a guideline is more official. ·         20160906 – Passed onto John B and he is still to review them.	John G Garry T & John B	20160504 20160602 20160701 20160801 20160906 20161005	In Progress
20160307.3	Peter to talk to GSO to determine the amount the Area has donated as it is currently not clear.	Peter	20160405 20160504 20160602 20160701 20160801 20160906 20161005	In Progress
20160801.2	Aug Forum Flyer to be created.	Andrew I	20160808	Completed

 

 

Chairman’s Report: Andrew I

Andrew I tabled the report highlighting:

 

We held the Area Assembly which was attended by 15 people.   Anna S had put together a great presentation on the 12 Concepts of which Christopher facilitated very smoothly.  Andrew I will be putting together a delegates report for Conference.  A key message he took away from the Assembly was Gratitude = Service.

 

PI Report: John G

John G tabled the report highlighting:

 

1. Speaker called Karen spoke at Rotary and they thought it was wonderful.
2. John G is also reviewing having speakers at schools.
3. Michael S had one of his sponsee’s share at a school that morning and will pass the school to John B to possibly organise more shares.

 

Treasurer’s Report: Peter

Peter tabled the report via email highlighting:

 

Account Balance as at 5th September 2016:         $3,993.49

 

Delegate’s Report: John B

John B tabled the report highlighting:

 

1. John B asked the members if they had any feedback regarding the Area Assembly presentation of the 12 Concepts:
   • Andrew I said his take away from the presentation was Gratitude = Service.
   • John R outlined that many meetings at the Gold Coast promote and have many members doing service because older sober members from Victoria and NSW have moved up there.
   • John R also outlined he thinks it is more effective putting flyers on chairs at meetings to promote the assembly and not rely on computer emails.
   • John G suggested we all go away and think of new ways of running Area E and Assemblies.
   • Garry T recommended that groups be promoted to also display the Concepts Banner to trigger interest.
   • Rowena asked if the Concepts Banner also comes on the calico sheets and is readable like the 12 Steps and 12 Traditions: Answer Yes
2. The Eastern Region Forum is on the Saturday 24 September 2016.
3. Topics for conference will soon be put on the Website.

 

 

1. Area E Assemblies:
2. The next Area E Assembly will be:
   1. Date: Saturday, October 15
   2. Location: Doherty Centre at Chatswood
   3. Agenda: Topics for conference will be discussed
   4. A national trustee will be in attendance.
   5. Andrew I and John B to create a flyer.

 

1. Eastern Region Forum:

• Date: Saturday, September 24, 9am to 5pm
• Location: Our Lady of Fatima Hall, 389 Port Hacking Road, Caringbah.

 

 

 

Alternate Delegate Report: Anna S

John B tabled the report and the details are included in Delegates Report above.

 

Group Liaison Report: Michael S

Michael S tabled the report highlighting:

• There wasn’t anything additional to report.

           

Web Master Report: Lachlan B (Not present)

Area E Website http://areaeeraa.info

Lachlan B tabled the report via email highlighting:

• The minutes from last meeting were uploaded to the website and emailed to all contacts.
• Sent out an Area E meeting reminder for September.

 

GSR Reports:

• John R – Royal North Sydney: The meeting has been able to return back to their rooms as they were doing some renovations.
• Rowena – Curl Curl: They change secretary every 6 months and as Curl Curl is a big meeting it is important to have greeters at the door. Seaforth: The Topics for Conference are being sent out to the members for review and they are also purchasing a Concepts Banner.
• John G – Narrabeen: The meeting is mainly a men’s meeting but women welcome.
• Garry T – Mon Gordon – At the next GSC Garry T will be recommending purchasing a Concepts Banner.
• Christopher – Tue/Fri Kirribilli: It is going well. We have many members ready to sponsor.
• Ben – Epping: As a group they continue to travel to other groups monthly and recently one group they had been too visited them as a group.
• David – Chatswood Sun AM: Group functioning well and they attract about 30 people each week. David circulates the minutes to the 10 members.

 General Business:

 Nil were raised.

  NEXT MEETING: Wednesday 5th October at 07:30