Alcoholics Anonymous Area E Committee
Minutes of Meeting: Wednesday, 5th October 2016 @ 7:30 PM
_________________________________
Chair: Andrew I (RtR Kirribilli Fri PM)
Present:
Andrew I (RtR Kirribilli Fri PM – Area Chair)
Michael S (RtR Kirribilli Fri PM – Area Group Liaison))
John B (Seaforth – Area Delegate)
John R (Royal North Shore Thu PM – GSR)
Garry T (Gordon Mon PM – GSR)
David P (Chatswood Sun AM – GSR)
Pam W (Seaforth Tue PM & Dee Why B’fast – Alternate GSR)
Leo S (Crows Nest Wed PM GSR)
Tina S (Mona Vale Sun PM GSR)
Caroline E (Mon Thur Cremorne GSR)
Peter (North Sydney Mon PM – Area Treasurer)
Anna S (Dee Why Thu PM – Area Alternate Delegate)
Apologies:
Rosemary P (RtR North Syd Tue PM – Area Secretary)
John G (Narrabeen Sun PM – Area Public Information Co-ordinator)
Ben Epping
Rowena Seaforth
Lachlan B (Royal North Shore Thu PM – Area Webmaster)
Not Present:
BJ (Mosman Mon PM – GSR)
Meeting Opened: 07:30pm
12 Traditions Read By: Garry T
Previous Minutes: Accepted
Action Items:
| Action Item | Description | Owner | Due | Status |
| 20160906.1 | All Area Members to determine ideas of how to improve the way Area E and the Assemblies are run. | All | 20161103 | In Progress |
| 20160906.2 | A brainstorming session to be held either separately or during an Area E meeting to discuss ways of improving Area E and Assemblies. | Andrew I | 20161103 | In Progress |
| 20160906.3 | Each Area E member to organise having the Concepts Banner displayed at their meeting with the other 2 banners and also promote it at other meetings if possible. | All | 20161103 | In Progress |
| 20160906.4 | Create a flyer for the next Area Assembly in October. | Andrew I & John B | 20160930 | Complete |
| 20160906.5 | John B asked each Area E member with an Area position to submit a report for conference. | Area E position holders | 20161005 | Complete |
| 20160801.1 | Court Visits: Contact CSO to determine who the court liaison and process is as there is a concern AA is not being directed to people who need help when attending court.
20161005 – Agreed that matter be left in hands of CSO member responsible for Court Visits. · 20160906 – John G spoke to Tony C from Area Office and John G is going to setup a meeting with him. · 20160906 – John R highlighted the CSO should be contacted first as they already have a process and may feel displeased if we don’t collaborate with them first. |
John G | 20160906
20161005 |
Complete |
| 20160701.1 | Find out the name of the course held for people caught drunk driving.
· 20160801 – Anna has made contact and waiting for a response. |
Anna S | 20160801
20160906 20161005 |
Complete |
| 20160701.2 | John R inquired about the status of the Val Morgan advertising campaign.
John G to determine the status. 20161005 – Agrees not to proceed · 20160906 – John G has a 7 page report and will be sending it out to everyone. Andrew I to email it to Rosemary P who will email it out to the members. · 20160906 – All members are to review it and discuss it at the next meeting.
|
John G
& All to review report |
20160801
20160906 20161005 |
Complete |
| 20160504.2 | Undertake an initiative to take an inventory of Area E
· Waiting for a Conference Report due in Nov. |
John B | 20160831
20161202 |
On Hold |
| 20160405.1 | Looking at integrating articles with mail chimp to eliminate the double handling. | Lachlan B | 20160504
20160602 20160701 20160801 20160906 20161005 |
In Progress |
| 20160405.6 | Area D Sept Forum: Determine a session and panel our area can hold at the forum. Sat 24th sept. Presentation made at Forum.
· Anna S to contact John R and then Area D to determine if presenting the Concepts at the forum will fit with their forum theme and agenda. · If the answer to the above question is “yes” Anna S to present some draft slides at the next Area E meeting. |
Anna S | 20160504
20160602 20160701 20160801 20160906 20161005 |
Complete |
| 20160405.7 | Create a guideline and add it to the website outlining the difference between a group and a meeting.
Discussion included: · Groups are organised with office bearers and structure. · Reference to Tradition Three (The Long Form) “… Any two or three alcoholics gathered together for sobriety may call themselves an AA group, provided that, as a group, they have no other affiliation.” · 20160906 – Garry T highlighted that we should call it an article and not a guideline as a guideline is more official. · 20160906 – Garry T has written the article and sent an article to John B. John B will be reviewing it. |
Garry T
& John B |
20160504
20160602 20160701 20160801 20160906 20161005 |
In Progress |
| 20160405.8 | Create a guideline and add to the website outlining the policy on Dogs at Meetings.
· Call GSO (Tony) to determine if they already have guidelines. · 20160801 – Owner changed to Gary T · 20160906 – Garry T highlighted that we should call it an article and not a guideline as a guideline is more official. · 20160906 – Passed onto John B and he is still to review them. |
John G
Garry T & John B |
20160504
20160602 20160701 20160801 20160906 20161005 |
In Progress |
| 20160307.3 | Peter to talk to GSO to determine the amount the Area has donated as it is currently not clear. | Peter | 20160405
20160504 20160602 20160701 20160801 20160906 20161005 |
In Progress |
| 20160801.2 | Aug Forum Flyer to be created. | Andrew I | 20160808 | Completed |
Chairman’s Report: Andrew I
Andrew I tabled the report highlighting:
Working on Area E assembly.
(We held the Area Assembly which was attended by 15 people. Anna S had put together a great presentation on the 12 Concepts of which Christopher facilitated very smoothly. Andrew I will be putting together a delegates report for Conference. A key message he took away from the Assembly was Gratitude = Service.)
PI Report: John G
- No report
Treasurer’s Report: Peter
Peter tabled the report via email highlighting:
Account Balance as at 5th September 2016: ($5,445.60)
No outstanding accounts.
Delegate’s Report: John B
John B tabled the report highlighting:
- Manly Fri – difficulty in getting access to funds. Current signatory is unhelpful in making changes. Requires letterhead with AA symbol.
- Eastern Region Forum attended by 60 people attended from country and Sydney areas.
- Area G did a presentation on H&I action. Material available will be sent to John G..
- Chris from GSO also presented on explaining on how to put a Topic for Conference together.
- 2 Melbourne members presented a visual presentation on 12 Traditions
- Area B did presentation on correctional facilities. Requirements for visitation was presented if interested – plenty of opportunity for service in that area.
- Area E presentation on 12 Concepts by Peter J Dee Why Thur PM.
- Area E Assembly – October 15. 7 Victor St Chatswood. Will be a brief update on Area E. See flyer. Topics for Conference – everything that is being discussed around Australia. These have been circulated to the GSRs. Copies available for that. Gives groups opportunity to discuss issues. There are Topics relating to indigenous Australian members, including cultural issues. Discussion of Topics for Conference will be chaired by Anna.
- Concept banners – assemblies in May and August to discuss this 3rd leg of AA legacy. Recommendation that groups consider acquiring the banner. Short form of the Concepts not in the Australian Service Manual. Starting point is what each individual group wants. We have to decide what we want GSO to print for us as they own the copyright. Groups ordering have voted to use the summary of the 12 Concepts.
- 7/8 draft document, spoken to Tony from GSO, received response from GSO that raised a number of issues relating to consistency with the Traditions and need to work through.
Alternate Delegate’s Report: Anna S
No report
Group Liaison Report: Michael S
Michael S tabled the report highlighting:
- There wasn’t anything additional to report.
Web Master Report: Lachlan B (Not present)
Area E Website http://areaeeraa.info
Lachlan B tabled the report via email highlighting:
- The minutes from last meeting were uploaded to the website and emailed to all contacts.
- Sent out an Area E meeting reminder for September.
GSR Reports:
- David Chatswood Sunday: At group conscience, Area E assembly was well received. Not a lot of talk about the Traditions, no concept of the Concepts. No service manual. Spend a lot of time sharing experience in recovery, but not much else. Take it upon himself to share about the Traditions. People are starting to show signs of wanting to know more. Group looking forward to the Assembly.
- John R – Royal North Sydney: The meeting has been able to return back to their rooms as they were doing some renovations. Made a donation of Big Books to Herbert St Clinic.
- Garry T – Mon Gordon – Everyone excited about receiving Concepts banner
- Seaforth – Rotate secretary job every 2 months. Donation of $400. Public Information position open, need to get AA info out to public. Organising a group to go through the 12 Concepts. Will be done in next year.
- Tina Sunday – 30 members now. 1 person does everything. He is now out with an injury and is a lesson to give out jobs to other people.
- Caroline Cremorne Monday and Thursday – Friday is starting with a focus on Big Book. Wants group to get more involved.
General Business:
Making things more interesting – have been sending out minutes to groups by email. One comment was that unable to print. Create a printer friendly solution. Andrew I has offered to do this.
Area E Assemblies – Do less, but higher quality to attract more people to come and get involved in Area E activities (Anna S)
NEXT MEETING: Thursday 3rd November at 07:30
