Alcoholics Anonymous Area E Committee
Minutes of Meeting: Thursday, 3rd Nov 2016 @ 7:30 PM
_________________________________
Chair: Andrew I (RtR Kirribilli Fri PM)
Present:
| Andrew I | Area Chair | RtR Kirribilli Fri PM |
| Rosemary P | Area Secretary | RtR North Syd Tue PM |
| John G | Area Public Information Coordinator | Narrabeen Sun PM |
| Anna S | Area Alternate Delegate | Dee Why Thu PM |
| Tina S | GSR | Mona Vale Sun AM |
Apologies:
| Peter | Area Treasurer | North Sydney Mon PM | |
| Michael S | Area Group Liaison | RtR Kirribilli Fri PM | |
| John B | Area Delegate | Seaforth | |
| Lachlan B | Area Webmaster | Royal North Shore Thu PM | |
| Ben | GSR | Epping Mon PM & Thu PM | |
| Rowena R | GSR | Seaforth Tue PM & Dee Why B’fast | |
| Leo S | GSR | Crows Nest Wed PM | |
| Christopher L | GSR | RtR Kirribilli Fri PM | |
| Garry T | GSR | Gordon Mon PM | |
Missing In Action:
| Pam W | GSR | Seaforth Tue PM & Dee Why B’fast |
| David P | GSR | Chatswood Sun AM |
| John R | GSR | Royal North Shore Thu PM |
| BJ | GSR | Mosman Mon PM |
| Caroline E | GSR | Mon Thur Cremorne |
Meeting Opened: 07:30pm
12 Traditions Read By: Rosemary P
Previous Minutes: Accepted
Action Items:
| Action Item | Description | Owner | Due | Status |
| 20161103.1 | 2017 Annual General Meeting to be organized. The Kur-ring-gai Community Centre meeting room is available for the first Saturday in February and this date needs to be approved and a booking made. | Andrew I | 20161202 | New |
| 20160906.1 | All Area Members to determine ideas of how to improve the way Area E and the Assemblies are run. | All | 20161103
20161202 |
In Progress |
| 20160906.2 | A brainstorming session to be held either separately or during an Area E meeting to discuss ways of improving Area E and Assemblies. | Andrew I | 20161103
20161202 |
In Progress |
| 20160906.3 | Each Area E member to discuss having the Concepts Banner displayed at their meeting with the other 2 banners and also promote it at other meetings if possible.
The Concepts Banner is not currently available to order as changes may be required once the National Conference meets this month. Once the Conference is over and any changes finalised the banner will be made available to order. |
All | 20161103
20161202 |
In Progress |
| 20160504.2 | Undertake an initiative to take an inventory of Area E
· Waiting for a Conference Report due in Nov. |
John B | 20160831
20161202 |
On Hold |
| 20160405.1 | Looking at integrating articles with mail chimp to eliminate the double handling. | Lachlan B | 20160504
20160602 20160701 20160801 20160906 20161005 20161202 |
In Progress |
| 20160405.7 | Create a guideline and add it to the website outlining the difference between a group and a meeting.
Discussion included: · Groups are organised with office bearers and structure. · Reference to Tradition Three (The Long Form) “.. Any two or three alcoholics gathered together for sobriety may call themselves an AA group, provided that, as a group, they have no other affiliation.” · 20160906 – Garry T highlighted that we should call it an article and not a guideline as a guideline is more official. · 20160906 – Garry T has written the article and sent an article to John B. John B will be reviewing it. |
Garry T
& John B |
20160504
20160602 20160701 20160801 20160906 20161005 20161202 |
In Progress |
| 20160405.8 | Create a guideline and add to the website outlining the policy on Dogs at Meetings.
· Call National Office(Tony) to determine if they already have guidelines. · 20160801 – Owner changed to Gary T · 20160906 – Garry T highlighted that we should call it an article and not a guideline as a guideline is more official. · 20160906 – Passed onto John B and he is still to review them. |
John G
Garry T & John B |
20160504
20160602 20160701 20160801 20160906 20161005 20161202 |
In Progress |
| 20160307.3 | Peter to talk to GSO to determine the amount the Area has donated as it is currently not clear. | Peter | 20160405
20160504 20160602 20160701 20160801 20160906 20161005 20161202 |
In Progress |
Chairman’s Report: Andrew I
Andrew I tabled the report highlighting:
On the 15th October the Area Assembly was attended by 12 to 15 members and catered for by the Chatswood Meeting. They were able to discuss all the topics being presented to the National Conference and only went 5 minutes over. The assembly was also attended by Paul B, a Trustee, who was able to obtain a good feel as to how Area E felt about each topic.
PI Report: John G
John G tabled the report highlighting:
There wasn’t anything additional to report.
Treasurer’s Report: Peter
Peter tabled the report via email highlighting:
Account Balance as at 3rd November 2016: $5,545.60
Delegate’s Report: John B
Anna S tabled the report for John B highlighting:
- John B had attended the NSCSO October meeting noting the following points:
- Issues raised relating to Area E:
- Don’t receive information on a timely basis for inclusion in the Linkletter : Action – I obtained e-mail address for Linkletter co-ordinator for Anna and myself
- Court co-ordinator reported on August and September Area E minutes : Action – I informed the meeting of the October meetings decision
- My requests re Conference Topics
- I asked for comments from the Court co-ordinator on Topic 051/2016 re set up of a corrections sub-committee in each Area. The meeting expressed the view that as there were no correctional facilities in Area E that it was not appropriate. As I am on the Conference committee to consider this Topic, My request for comment by the Court co-ordinator was agreed to.
- I asked the NSCSO manager’s comments and suggestions on the Conference material to relating to an inventory of the Australian AA Service Structure
- 2017 Annual General Meeting needs to be organised by Area E, the Kur-ring-gai Community Centre meeting room is available for the first Saturday in February and I suggest that this date is approved and a booking made.
- John B appreciated the Sunday morning Chatswood groups support and assistance when holding the Area Assembly.
Alternate Delegate Report: Anna S
Anna S tabled the report highlighting:
- Anna’s main focus during October was preparation of the slide show for the discussion of topics for Conference at the Area Assembly held 15th
- Anna noted that during the Area Assembly the presence our Regional Trustee contributed greatly to productivity of the assembly. He provided background and clarification on some issues i.e. review of service structure etc.
Group Liaison Report: Michael S
Michael S tabled the report highlighting:
- There wasn’t anything additional to report.
Web Master Report: Lachlan B (Not present)
Area E Website http://areaeeraa.info
GSR Reports:
- Anna S – They continue to supply pamphlets to Centrelink. 25 were taken with the most popular being the Message to Teenagers. A new initiative they have embarked on is to print the PI Patter and the GSR summarises the content to the members. They will also be printing the Link Letter and leaving it on seats before the meeting to assist in providing information. Now they have 10 members and all service positions are filled.
General Business:
- RP raised the issue of non action of the action items each month.
- Some action items have remained not closed for over 5 months. This takes up valuable time each meeting when reviewing the action items and then updating them in the minutes.
- In regard to this the following 2 motions were raised and carried:
- Motion: If an action item is not actioned and finalised within 4 months it will be automatically closed. MOTION CARRIED: 5 votes out of 5
- Motion: When raising an action item it must have a Title, description/outline/course of action and a timeline. MOTION CARRIED: 5 votes out of 5.
NEXT MEETING: Friday 2nd December at 07:30
