Alcoholics Anonymous Area E Committee
Minutes of Meeting: Monday, 9th Jan 2017 @ 7:30 PM
_________________________________
Chair: Andrew I (RtR Kirribilli Fri PM)
Attendance:
| Andrew I | Area Chair | RtR Kirribilli Fri PM | Present |
| Rosemary P | Area Secretary | RtR North Syd Tue PM | Present |
| John B | Area Delegate | Seaforth Tue PM | Present |
| Anna S | Area Alternate Delegate | Dee Why Thu PM | Present |
| Peter | Area Treasurer | North Sydney Mon PM | MIA |
| Michael S | Area Group Liaison | RtR Kirribilli Tue PM | Present |
| John G | Area Public Information Coordinator | Narrabeen Sun PM | Present |
| Lachlan B | Area Webmaster | Royal North Shore Thu PM | Apology |
| Christopher L | GSR | RtR Kirribilli Fri PM | MIA |
| Garry T | GSR | Gordon Mon PM | Present |
| John R | GSR | Royal North Shore Thu PM | Present |
| Caroline E | GSR | Cremorne Mon Thu | MIA |
| David C | GSR | Epping Mon PM & Thu PM | Present |
| Rowena R | GSR | Seaforth Tue PM & Dee Why B’fast | Present |
| Tina S | GSR | Mona Vale Sun AM | Present |
| David P | GSR | Chatswood Sun AM | Apology |
| Sally | GSR | Neutral Bay Tue PM | Present |
Meeting Opened: 07:30pm
12 Traditions Read By: Michael S
Previous Minutes: Accepted
Action Items:
| Action Item | Description | Owner | Due | Status |
| 20170109.01 | AA Structure Review Initiative: Each Area E District Responsible to:
· Provide Anna S with your physical address if you want to receive a hard copy of the material by mail. · Visit personally, or delegate distribution to another well informed AA member, the groups on their list by the end of February 2017. · Provide 3 physical copies of the handout material to the groups GSR/Secretary. · Review the actions required by the group with either the groups GSR/Secretary. · Direct any issues/questions to John B. · Following are the District Responsible: o District 1: John G o District 2: Rowena o District 3 Drew o District 4: Sally o District 5: Michael o District 6: John R o District 7: Michael o District 8: David C o District 9: Anna o District 10: Rosemary o District 11: David C |
ALL | 28/02/2017 | New |
| 20170109.02 | Ask Lachlan to put an electronic version of the AA Australian Structure Review Handouts on the Area E Website. | Anna S | 20170207 | New |
| 20170109.03 | Area AGM Feb 4th: Michael S and Christopher L will organise catering | Michael S & Christopher L | 20170204 | New |
| 20170109.04 | All Area E Members to send their yearly report to Andrew I ready for the AGM on the 4th Feb. | All Area E Members | 20170127 | New |
| 20161202.01 | Area E Website – The print button to print the minutes has disappeared. It needs to be returned so the minutes can successfully be printed. | Lachlan B | 20170109 | Completed |
| 20161202.02 | Area E Website – Add google maps for the address of the Area E meeting. | Lachlan B | 20170109
20170207 |
In Progress |
| 20161202.03 | Andrew I to send an email to all Area E members asking for feedback regarding the articles on Groups and Meetings and Dogs At Meetings. | Andrew I | 20170109
20170207 |
In Progress |
| 20161202.04 | AA 30 Sec Commercial at movies: at 2017 year end look at having the commercial screened at Warringah Mall for 1 movie for 3 weeks over the Christmas period. It will be screened 25 times a week for a total cost of approx. $1000.
Also review commercial screenings as part of the new unity project, possibly raising special contributions from meetings. |
Rose P | 20170901 | Hold |
| 20161202.05 | Send Lachlan B the dates for the assemblies so they can be updated to the website. | Andrew I/
Lachlan B |
20170109 | Completed |
| 20161202.06 | All Area Members to start using the area specific email addresses so the area email history is kept. | All Area Members | 20170109
20170207 |
In Progress |
| 20161103.01 | 2017 Annual General Meeting to be organised. The Kur-ring-gai Community Centre meeting room is available for the first Saturday in February and this date needs to be approved and a booking made.
· Has been booked for the 4th Feb |
Andrew I | 20161202
20170109 |
Completed |
| 20160906.3 | Each Area E member to discuss having the Concepts Banner displayed at their meeting with the other 2 banners and also promote it at other meetings if possible.
The Concepts Banner is not currently available to order. · 20161202 – Andrew I to contact the NSCSO and ask them to commence printing of the Concepts banners in the short form on calico. There is a current request from the groups for 11 of them. |
All
Andrew I |
20161103
20161202 20170109 20170207 |
In Progress |
| 20160504.2 | Undertake an initiative to take an inventory of Area E
· Waiting for a Conference Report due in Nov. |
John B | 20160831
|
Completed |
Chairman’s Report: Andrew I
Andrew I tabled the report highlighting:
- Actioned outstanding action items.
- Liaised with Anna S and John B re the AA Structure Review Plan and grouping the Area E meeting into Districts. This is discussed further in AOB.
PI Report: John G
John G tabled the report highlighting:
- He is keen in scheduling AA members to speak at schools.
- He has spoken to the Broken Bay Catholic School and a few others but was not successful.
- It is recommended not to mention you are an alcoholic when contacting them.
- He is going to contact his local member re pursuing this further and is open for any suggestions of who to contact.
- John R said he did the same in 2007 and did 6 schools. Unfortunately who took over the portfolio a lot of the ground works was lost. John R found phoning was not useful and ended up writing letters to schools in the area. Then followed up with a phone call and then they had the 6 schools. Rowena recommended contacting the Year Directors as they determine what is going to be done through the year. You will need to phone the school and find out the name of Year Director and then send a letter. It has been found in the past Private schools are more receptive. Anna recommended reviewing the pamphlet of how to talk to the public re AA
Treasurer’s Report: Peter
A report was not tabled.
Delegate’s Report: John B
John B tabled the report highlighting:
- The proposed timetable for activities in 2017 Area E:
- Feb 4th – Area E Assembly : AGM
- Structure Review Committee – Service Structure & Inventory of AA is progressing.
- June 17th/18th – Area E Assembly: Review topic submissions.
- August 19th/20th – Area E Assembly : On the Service Structure & Inventory of AA in Australia
- October 14th/15th –Area E Assembly : Review all topics being submitted to the General Service Conference
- January 29th – Interactive workshop on Steps 1 to 9. Flyers available on website aa.org.au
- March 10th/12th – Sydney Boomerang Roundup. Flyers available on website aa.org.au
- The MIxer – A new online National Magazine – called simply,The Mixer will be available April/May 2017. The name is derived from the Big Book quote “We are people who normally would not mix.” It reminds you of a cocktail mixer (sterling silver, naturally). It suggests class and conviviality – inevitably followed by a sore head.
Alternate Delegate Report: Anna S
Anna S tabled the report highlighting:
- Anna presented the handout of the AA Structure Review Plan which will be discussed in AOB.
Group Liaison Report: Michael S
Michael S tabled the report highlighting:
- Michael has been networking with members.
- Michael highlighted that he rolls out of this position at the next AGM hence the role will be available for anyone interested.
Web Master Report: Lachlan B
Area E Website http://areaeeraa.info
A report was not tabled.
GSR Reports:
| Garry T | Gordon Mon PM | · Group is going well.
· 20 to 30 people · Serving hot food after meeting and finding members stay on. |
| Anna S | Dee Why Thu PM | · This month 12 pamphlets were taken.
· ‘Message to the Teenager’ is a popular one. |
| Christopher L | RtR Kirribilli Fri PM | MIA |
| John R | Royal North Shore Thu PM | · The group has been running for 25 years.
· A BB Study Group is about to commence on the 7th February @ 7.30pm to 9.00pm at St Peters Church Hall, Cremorne. It is an 18 week program and highly recommended for newcomers. |
| Caroline E | Cremorne Mon Thu | MIA |
| David C | Epping Mon PM & Thu PM | · Epping going well
· Rent has been increased · 10 members at the recent GSC |
| Rowena R | Seaforth Tue PM & Dee Why B’fast | · South Pacific are bringing their clients to the Curl Curl and Seaforth meeting which is really reviving the meetings.
· Last Saturday there were 100 people at Curl Curl. · A text was received that the Crypt is closing down for the foreseeable future because the Church is renovating. |
| Tina S | Mona Vale Sun AM | · Going well, had a great turn up last Sunday. Members taking on Service Positions relieving the Secretary from the load. 15 members. |
| David P | Chatswood Sun AM | Apology |
| John G | Narrabeen Sun PM | · Good meeting. |
| Sally | Neutral Bay Tue PM | · Attendance is good.
· All service positions are filled. · There was a request from the group if they could have a PI position at the group level. The response was that they can however, it would be recommended they liaise with the Area E PI representative to ensure there isn’t any doubling up on activities. |
General Business:
- Anna S – AA Australian Structure Review Initiative:
- Overview:
- The AA structure in Australia is based on the USA structure. This year the General Service Conference will be considering a Topic on conducting an inventory and is gathering feedback from the existing groups to determine if the structure is working and/if any changes are required. If it is determined there are recommended changes a proposal will be written for further discussion.
- The board will put aside two hours at both the February and the July board meetings to review the plan. There will be a four hour workshop at Conference.
- A Structure Review Plan, along with theTopic for 2017 and the Investigations Report have been issued from the General Service Conference. Area E members are to determine a strategy where this information and actions is is communicated in person to each of the Area E groups and at least 3 copies of the material left with each group.
- The complete hand out consists of:
- Cover Note to secretary
- Cover Note to AA member
- Topic 01/2017
- Investigations
- AA Structure Review Plan
- Anna has divided the Area E groups into 11 districts and the following people volunteered for each district. For their district, It is the responsibility for each person to:
- Provide Anna S with your physical address if you want to receive a hard copy of the material by mail.
- Visit personally, or delegate distribution to another well informed AA member, the groups on their list by the end of February 2017.
- Provide 3 physical copies of the handout material to the groups GSR/Secretary.
- Review the actions required by the group with either the groups GSR/Secretary.
- Direct any issues/questions to John B.
- Following are the District Responsible:
- District 1: John G
- District 2: Rowena
- District 3 Drew
- District 4: Sal
- District 5: Michael
- District 6: John R
- District 7: Michael
- District 8: David
- District 9: Anna
- District 10: Rosemary
- District 11: David
- The complete hand out consists of:
- Overview:
- Andrew I – AGM – Feb 4th:
- If you have an Area Service Position please mail your yearly report to Andrew by 27th
- Michael will do the catering.
NEXT MEETING: Tuesday 7th February at 07:30
