Alcoholics Anonymous Area E Committee
Minutes of Meeting: Wednesday, 1st March 2017 @ 7:30 PM
_________________________________
Chair: Andrew I (RtR Kirribilli Fri PM)
Attendance:
| Andrew I | Area Chair | RtR Kirribilli Fri PM | Present |
| Rosemary P | Area Secretary | RtR North Syd Tue PM | Present |
| John B | Area Delegate | Seaforth Tue PM | Present |
| Anna S | Area Alternate Delegate | Dee Why Thu PM | Present |
| Michael S | Area Treasurer | RtR Kirribilli Tue PM | Present |
| Peter | The Mixer Editor | North Sydney Mon PM | Present |
| John G | Area Public Information Coordinator | Narrabeen Sun PM | MIA |
| Lachlan B | Area Webmaster | Royal North Shore Thu PM | MIA |
| Christopher L | GSR | RtR Kirribilli Fri PM | Present |
| Garry T | GSR | Gordon Mon PM | MIA |
| John R | GSR | Royal North Shore Thu PM | Present |
| Caroline E | GSR | Cremorne Mon Thu | Apology |
| David C | GSR | Epping Mon PM & Thu PM | Apology |
| Rowena R | GSR | Seaforth Tue PM & Dee Why B’fast | Apology |
| Tina S | GSR | Mona Vale Sun AM | Present |
| David P | GSR | Chatswood Sun AM | MIA |
| Sally | Area Group Liaison / GSR | Neutral Bay Tue PM | Apology |
| Peter T | GSR | Long Reef Tue AM | Present |
| Steve | GSR | Cremorne Mon PM | Present |
| Jean | Member | Kirribilli Sat AM | Present |
Meeting Opened: 07:30pm
12 Traditions Read By: Christopher L
Previous Minutes: Accepted
Action Items:
| Action Item | Description | Owner | Due | Status |
| 20170301.01 | Have the articles on Groups and Meetings and Dogs At Meetings posted to the Area E Website. | Andrew I | 20170406 | New |
| 20170301.02 | Contact John G to determine if he can attend the next Area E meeting. He has missed a number of meetings due to various reasons however the PI role is very important and requires active involvement. | Andrew I | 20170406 | New |
| 20170301.03 | AA Structure Review: All members to send the name, email address and phone number of the secretaries or person they left the material with when distributing it. This is so they can be contacted with the details about the workshops. | ALL | 20170406 | New |
| 20170301.04 | Have the AA Traditions play script posted to the Area E Website. | Anna S | 20170406 | New |
| 20170301.05 | Determine if any groups would be interested in hosting the Area Assembly in June on the 16th, 17th or 18th.
· The agenda will be to review any Topic for Conference submissions. · It was also suggested they could stage the Traditions Play which goes for 30 to 40 minutes. · Area E will cover the costs. |
ALL | 20170406 | New |
| 20170109.01 | AA Structure Review Initiative: Each Area E District Responsible to:
· Provide Anna S with your physical address if you want to receive a hard copy of the material by mail. · Visit personally, or delegate distribution to another well informed AA member, the groups on their list by the end of February 2017. · Provide 3 physical copies of the handout material to the groups GSR/Secretary. · Review the actions required by the group with either the groups GSR/Secretary. · Direct any issues/questions to John B. · Following are the District Responsible: o District 1: John G o District 2: Rowena – Completed o District 3 Drew o District 4: Sally o District 5: Michael S o District 6: John R o District 7: Michael S o District 8: David C – Completed o District 9: Anna o District 10: Rosemary o District 11: David C – Completed |
ALL | 28/02/2017 | In Progress |
| 20161202.02 | Area E Website – Add google maps for the address of the Area E meeting. | Lachlan B | 20170109
20170207 20170406 |
In Progress |
| 20161202.04 | AA 30 Sec Commercial at movies: at 2017 year end look at having the commercial screened at Warringah Mall for 1 movie for 3 weeks over the Christmas period. It will be screened 25 times a week for a total cost of approx. $1000.
Also review commercial screenings as part of the new unity project, possibly raising special contributions from meetings. |
Rose P | 20170901 | Hold |
| 20161202.06 | All Area Members to start using the area specific email addresses so the area email history is kept. | All Area Members | 20170109
20170207 20170406 |
In Progress |
| 20160906.3 | Each Area E member to discuss having the Concepts Banner displayed at their meeting with the other 2 banners and also promote it at other meetings if possible.
The Concepts Banner is not currently available to order. · 20161202 – Andrew I to contact the NSCSO and ask them to commence printing of the Concepts banners in the short form on calico. There is a current request from the groups for 11 of them. |
All
Andrew I |
20161103
20161202 20170109 20170207 20170406 |
In Progress |
| 20161202.03 | Andrew I to send an email to all Area E members asking for feedback regarding the articles on Groups and Meetings and Dogs At Meetings. | Andrew I | 20170109
20170207
|
Completed |
| 20170109.02 | Ask Lachlan to put an electronic version of the AA Australian Structure Review Handouts on the Area E Website. | Anna S | 20170207 | Completed |
| 20170109.03 | Area AGM Feb 4th: Michael S and Christopher L will organise catering | Michael S & Christopher L | 20170204 | Completed |
| 20170109.04 | All Area E Members to send their yearly report to Andrew I ready for the AGM on the 4th Feb. | All Area E Members | 20170127 | Completed |
Chairman’s Report: Andrew I
Andrew I tabled the report highlighting:
- Thankyou everyone who attended the Area E AGM.
- A big thankyou to Michael and Christopher for doing the catering at the AGM.
PI Report: John G
A report was not tabled.
Treasurer’s Report: Michael S
A report was not tabled.
Michael is new to the role and a handover is yet to occur as the previous Treasurer has been overseas.
Delegate’s Report: John B
John B tabled the report highlighting:
- This year’s Topic Form for Conference is now on the website for members to access.
- NSCSO Annual Report is available if anyone wants a copy.
- John B highlighted the NS CSO is still struggling for people to assist at the office.
Alternate Delegate Report: Anna S
Anna S tabled the report highlighting:
- She has distributed all the AA Structure Review handouts to the Area E members responsible for distributing to the Area E meetings.
- Focus is now on preparation for the AA Structure Review workshops to be held from mid-April to the end of May.
- The workshop material will be sent out to the Area E members and will be ready for the next Area E meeting.
Group Liaison Report: Sally
Sally tabled the report highlighting:
- Sally has been visiting meetings and has found, as the previous Group Liaison did, that just a few people can hold a number of service positions.
Web Master Report: Lachlan B
Area E Website http://areaeeraa.info
A report was not tabled.
GSR Reports:
| GSR | Meeting | Overview |
| Garry T | Gordon
Mon PM |
· Attendance approx. 20 to 30 people.
· Serving hot food after meeting and finding members stay on. STATUS UPDATE: |
| Anna S | Dee Why
Thu PM |
· Leaves pamphlets at a medical centre and find the ‘Message to the Teenager’ is a popular one.
STATUS UPDATE: · Nola B is the new GSR and will be sending the reports through Anna. |
| Christopher L | RtR Kirribilli
Tue & Fri PM |
· Approx. 40 members over the 2 meetings.
STATUS UPDATE: · Boomerang Roundup is coming up and we have a guest speaker Bob G speaking for 1 hour on Tuesday 14th March, opening at 6pm for meeting start at 7:00pm to 8:30pm. |
| John R | Royal North Shore Thu PM | · The group has been running for 25 years.
· They run an 18 week BB Study Group and one commenced on the 7th February @ 7.30pm to 9.00pm at St Peters Church Hall, Cremorne. It is highly recommended for newcomers. STATUS UPDATE: · All is well. · 20 people turned up for the first week of the current BB Study. |
| Caroline E | Cremorne
Mon Thu |
STATUS UPDATE:
|
| David C | Epping
Mon PM & Thu PM |
· 10 members at the recent GSC.
STATUS UPDATE: |
| Rowena R | Seaforth
Tue PM
Dee Why B’fast |
· Both groups going well.
· South Pacific bring their clients to the Curl Curl and Seaforth meetings which attracts a lot of visitors. STATUS UPDATE: |
| Tina S | Mona Vale
Sun AM |
· Approx 15 members.
STATUS UPDATE: · In the Manly Daily there is a Notice Board that is free. There used to be an advertisement for the meeting but it has been missing. You have to keep on top of them and it is now back. At the last meeting they had a new comer who had seen the add. |
| David P | Chatswood
Sun AM |
STATUS UPDATE:
|
| John G | Narrabeen
Sun PM |
STATUS UPDATE: |
| Sally | Neutral Bay
Tue PM |
· Attendance is good.
· All service positions are filled. STATUS UPDATE: |
| Peter T | Long Reef
Tue AM |
· Core attendance of approx 10.
· Service positions spread thinly across a small number of members. · GSC and finances are healthy. · Would appreciate more active members STATUS UPDATE: |
| Steve | Cremorne
Mon PM
|
· Approx 10 members.
STATUS UPDATE: · The meeting moved from 8 to 07:30 for 1.5 hours. |
| Jean | Kirribilli
Sat AM |
· Approx 10 members.
· Standing room only however looking for a bigger room · Once a month they have a morning tea so people can socialise. · They have a lot of newcomers attending. STATUS UPDATE: |
General Business:
- John B – Hosting of the next Area Assembly in June.
- John B raised the idea of determining if any groups would be interested in hosting the Area Assembly in June on the 16th, 17th or 18th.
- The agenda will be to review any Topic for Conference submissions.
- It was also suggested they could stage the Traditions Play which goes for 30 to 40 minutes.
- Anna S will have the script posted to the Area E Website.
- Area E will cover the costs.
- Christopher L – PI Initiatives
- Christopher L wanted to confirm if a group is running a PI initiative should they also liaise with the Area PI. It was confirmed that they should to ensure they are not doubling up on any activities and/or can work together on others. They should also contact the CSO for PI activities initiated.
NEXT MEETING: Thursday 6th April at 07:30
