Alcoholics Anonymous Area E Committee
Minutes of Meeting: Friday, 5th May 2017 @ 7:30 PM
_________________________________
Chair: Andrew I (RtR Kirribilli Fri PM)
Attendance:
| Andrew I | Area Chair | RtR Kirribilli Fri PM | Present |
| Rosemary P | Area Secretary | RtR North Syd Tue PM | Present |
| John B | Area Delegate | Seaforth Tue PM | Present |
| Anna S | Area Alternate Delegate | Dee Why Thu PM | Present |
| Michael S | Area Treasurer | RtR Kirribilli Tue PM | Present |
| Sally | Area Group Liaison / GSR | Neutral Bay Tue PM | MIA |
| Area Public Information Coordinator | Vacant | ||
| Lachlan B | Area Webmaster | Royal North Shore Thu PM | MIA |
| Peter | The Mixer Editor | North Sydney Mon PM | MIA |
| Christopher L | GSR | RtR Kirribilli Fri PM | Present |
| Garry T | GSR | Gordon Mon PM | Apology |
| John R | GSR | Royal North Shore Thu PM | Present |
| David C | GSR | Epping Mon PM & Thu PM | Present |
| Rowena R | GSR | Seaforth Tue PM & Dee Why B’fast | Apology |
| Tina S | GSR | Mona Vale Sun AM | Present |
| David P | GSR | Chatswood Sun AM | Present |
| Peter T | GSR | Long Reef Tue AM | Present |
| Steve | GSR | Cremorne Mon PM | MIA |
| Jean | GSR | Kirribilli Sat AM | MIA |
Meeting Opened: 07:30pm
12 Traditions Read By: Michael S
Previous Minutes: Accepted with an amendment to the GSR report from Anna S. The places Anna drops the pamphlets off was recorded incorrectly.
Action Items:
| Action Item | Description | Owner | Due | Status |
| 20170505.01 | Re the Topics for Conference deadline of 30th June, send a msg from the Area E Website reminding members of the deadline and that the process to lodge a topic can be found on the website.
|
Lachlan B | 20170605 | New |
| 20170505.02 | Re the Topics for Conference, Area E members to announce at meetings the deadline for topics and they can find the process for lodging a topic outlined on the Area E website. | All | 20170605 | New |
| 20170505.03 | Contact Area C re Christopher presenting at their assembly on September 16. Confirm which topic Christopher will speak on as he has volunteered for topic 1 – The advantages of being part of a home group or topic 2 – Sponsorship | John B | 20170605 | New |
| 20170406.01 | Discuss having 2 signatories on Area bank accounts | Peter, Michael S | 20170505
20170605
|
In progress |
| 20170406.02 | Organise RtR to hold the Area E Assembly in June as well as the Traditions play.
· Investigating hall availability and price. · 20170505 – Christopher to organise a flyer. |
Andrew I, Christopher L, John B | 20170505
20170605
|
In progress |
| 20170406.03 | email Susan authorising the printing of the Concepts banner in the short form on calico. | Garry T | 20170505
20170605
|
In progress |
| 20170301.01 | Have the articles on Groups and Meetings and Dogs At Meetings posted to the Area E Website. | Andrew I | 20170406
20170505 20170605 |
In progress |
| 20170301.03 | AA Structure Review: All members to send the name, email address and phone number of the secretaries or person they left the material with when distributing it. This is so they can be contacted with the details about the workshops. | ALL | 20170406
20170505 20170605 |
In progress |
| 20170301.04 | Have the AA Traditions play script posted to the Area E Website. | John B | 20170406
20170505 20170605 |
In progress |
| 20170109.01 | AA Structure Review Initiative: Each Area E District Responsible to:
· Provide Anna S with your physical address if you want to receive a hard copy of the material by mail. · Visit personally, or delegate distribution to another well informed AA member, the groups on their list by the end of February 2017. · Provide 3 physical copies of the handout material to the groups GSR/Secretary. · Review the actions required by the group with either the groups GSR/Secretary. · Direct any issues/questions to John B. · Following are the District Responsible: o District 1: Tina o District 2: Rowena – Completed o District 3 Drew – 2 left o District 4: Sally o District 5: Michael S – Completed o District 6: John R – 2 left o District 7: Michael S – Completed o District 8: David C – Completed o District 9: Anna – Completed o District 10: Rosemary – Completed o District 11: David C – Completed |
ALL | 28/02/2017
20170505 20170605 |
In Progress |
| 20161202.02 | Area E Website – Add google maps for the address of the Area E meeting.
· 20170505 – As per a motion that was carried, this action item has been closed as it has been outstanding for 4 months. |
Lachlan B | 20170109
20170207 20170406 20170505 |
Closed
|
| 20161202.04 | AA 30 Sec Commercial at movies: at 2017 year end look at having the commercial screened at Warringah Mall for 1 movie for 3 weeks over the Christmas period. It will be screened 25 times a week for a total cost of approx. $1000.
Also review commercial screenings as part of the new unity project, possibly raising special contributions from meetings. |
Rose P | 20170901 | Hold |
| 20161202.06 | All Area Members to start using the area specific email addresses so the area email history is kept.
· 20170505 – As per a motion that was carried, this action item has been closed as it has been outstanding for 4 months. |
All Area Members | 20170109
20170207 20170406 20170505 |
Closed
|
| 20160906.3 | Each Area E member to discuss having the Concepts Banner displayed at their meeting with the other 2 legacy banners and seek to create awareness of it at other meetings if possible. The Concepts Banner is not currently available but can be ordered.
· 20170406.03 – Garry T authorised to contact Susan authorising the printing of the Concepts banner in the short form on calico. There is a current request from the groups for 11 of them. |
All
Andrew I |
20161103
20161202 20170109 20170207 20170406 20170505 |
Completed
|
Chairman’s Report: Andrew I
Andrew I tabled the report highlighting:
- Need to follow-up on a few people re not attending Area and outstanding action items.
PI Report: Position Vacant
A report was not tabled.
- Anna S reported that of the pamphlets left at various places the following were taken over 2 months:
- Centrelink – 27
- Police – 4
Treasurer’s Report: Michael S
Michael S tabled the report highlighting:
- The Area E total current funds balance is $6974
Delegate’s Report: John B
John B tabled the report highlighting:
- Area C is holding an Eastern Regional Forum on the 16th They have asked other areas if they would like to present at the forum on 1 of 4 topics being:
- The advantage of being part of a home group.
- Sponsorship
- AA and Social Media
- AA and the Indigenous Member
- Christopher volunteered for topics 1 or 2 of which John B will let Area C know and wait for confirmation.
- John and Anna are to meet the NSCSO committee to discuss the establishment of a joint PI and CPC committee initially consisting of 2 members.
- The Area E June Assembly will be held at Kirribilli where the Traditions Play will be presented. The agenda is to be determined.
- At the Area E Assembly on the 12th or 13th August we will be discussing the AA Structure Review.
- Any Topics for Conference from groups need to be lodged by 30th
- Lachlan is to send a msg from the Area E Website reminding members of the deadline and that the process to lodge a topic can be found on the website.
- When at meetings can each Area E member announce the deadline for topics to be raised and that the process can be found on the Area E Website.
- The Mixer is now available on the Mixer Website and on the Area E website. It has been well received and is on trial for 12 months.
- John to discuss with Dee Why/Curl Curl member co-ordinating PI the PI initiative of running AA advertising at Warringah Mall Cinemas.
Alternate Delegate Report: Anna S
Anna S tabled the report highlighting:
- The AA Structure Review Workshop Slides have been completed.
- Flyers for the workshops have been printed and Anna S had some for the members to take and distribute. The place and time of the workshop needs to be filled in.
- The flyer is on the Website to download. You can then update the place and time of the workshop to print out and distribute.
- 1st workshop will be Monday May 8th @ Epping.
- Tina to also publish the workshop dates on an AA Facebook page that she is a member of.
- Groups are expected to vote for 1 of the AA Structure Review 4 options during a July Group Conscience, communicate the result to Area E and in August the results will be collated and submitted to the General Service Conference.
Group Liaison Report: Sally
A report was not tabled.
Web Master Report: Lachlan B
Area E Website http://areaeeraa.info
A report was not tabled.
GSR Reports:
| GSR | Meeting | Overview |
| Garry T | Gordon
Mon PM |
· Attendance approx. 20 to 30 people.
· Serving hot food after meeting and finding members stay on. STATUS UPDATE: |
| Anna S | Dee Why
Thu PM |
· Leaves pamphlets at a Centrelink and Police and find the ‘Message to the Teenager’ is a popular one.
STATUS UPDATE: |
| Christopher L | RtR Kirribilli
Tue & Fri PM |
· Approx. 35 members over the 2 meetings.
STATUS UPDATE: · The group will be holding the next Area Assembly in June where the Traditions Play will be performed. · The group is currently running a PI Initiative where group members are contacting their doctors, etc who tried to helped them before they joined AA. The intent is to spread the msg that AA works and leave their number if they come across anyone who needs help. |
| John R | Royal North Shore Thu PM | · The group has been running for 25 years.
· They run an 18 week BB Study Group and one commenced on the 7th February @ 7.30pm to 9.00pm at St Peters Church Hall, Cremorne. It is highly recommended for newcomers. STATUS UPDATE: |
| Caroline E | Cremorne
Mon Thu |
STATUS UPDATE: |
| David C | Epping
Mon PM & Thu PM |
· 10 members at the recent GSC.
· 20 to 30 people attend on Mon night & 15 to 20 on Thu night. STATUS UPDATE: · There were 25 people attending on Monday night and 30 on Thursday. · They held a GSC on Monday night and had 8 members attending. · The flyer was handed out notifying the AA Structure Review Workshop would be held there at 7pm prior to the Monday night meeting. · David has been very transparent about material being available overviewing the AA Structure Review for anyone to read. |
| Rowena R | Seaforth
Tue PM
Dee Why B’fast |
· Both groups going well.
· South Pacific bring their clients to the Curl Curl and Seaforth meetings which attracts a lot of visitors. STATUS UPDATE: |
| Tina S | Mona Vale
Sun AM |
· Approx 15 members.
STATUS UPDATE: · Had a Group Conscience last week re the AA Structure Review. There is a bit of confusion so members are looking forward to the workshops. |
| David P | Chatswood
Sun AM |
STATUS UPDATE:
· During the month a number of people have been attending the meeting and raising issues about the AA Structure Review.. · David P raised that he finds the Area E Monthly Meeting Minutes not easy to understand. |
| John G | Narrabeen
Sun PM |
STATUS UPDATE: |
| Sally | Neutral Bay
Tue PM |
· Attendance is good.
· All service positions are filled. STATUS UPDATE: |
| Peter T | Long Reef
Tue AM |
· Core attendance of approx 10.
· Service positions spread thinly across a small number of members. · GSC and finances are healthy. · Would appreciate more active members STATUS UPDATE: · Appointed a new secretary and she is diligently applying herself. · Recent Group Conscience was quite formal and went well. · There is a general sense of enthusiasm and newcomers are attending. · Peter proposed having an AA Structure Review Workshop at Long Reef of which was agreed. Peter will raise it at the meeting. |
| Steve | Cremorne
Mon PM
|
· Approx 10 members.
STATUS UPDATE: |
| Jean | Kirribilli
Sat AM |
· Approx 10 members.
· Standing room only however looking for a bigger room · Once a month they have a morning tea so people can socialise. · They have a lot of newcomers attending. STATUS UPDATE: |
General Business:
NEXT MEETING: Monday 5th June at 07:30
