Alcoholics Anonymous Area E Committee
Minutes of Meeting: Tuesday, 4th July 2017 @ 7:30 PM
_________________________________
Chair: Andrew I (RtR Kirribilli Fri PM)
Attendance:
| Andrew I | Area Chair | RtR Kirribilli Fri PM | Present |
| Rosemary P | Area Secretary | RtR North Syd Tue PM | Present |
| John B | Area Delegate | Seaforth Tue PM | Present |
| Anna S | Area Alternate Delegate | Dee Why Thu PM | Apology |
| Michael S | Area Treasurer | RtR Kirribilli Tue PM | Present |
| Area Group Liaison | Vacant | ||
| Area Public Information Coordinator | Vacant | ||
| Lachlan B | Area Webmaster | Royal North Shore Thu PM | MIA |
| Peter | The Mixer Editor | North Sydney Mon PM | MIA |
| Christopher L | GSR | RtR Kirribilli Fri PM | Apology |
| Garry T | GSR | Gordon Mon PM | MIA |
| Steve filled in for David C | GSR | Epping Mon PM & Thu PM | Present |
| Rowena R | GSR | Seaforth Tue PM & Dee Why B’fast | Apology |
| Tina S | GSR | Mona Vale Sun AM | Apology |
| David P | GSR | Chatswood Sun AM | MIA |
| Peter T | GSR | Long Reef Tue AM | Present |
| Steve | GSR | Cremorne Mon PM | MIA |
| Jean J | GSR | Kirribilli Sat AM | MIA |
Meeting Opened: 07:30pm
12 Traditions Read By: Michael S
Previous Minutes: Accepted
Action Items:
Note: A motion was carried in the November 2016 that if an action item is open for 4 months and not completed it can be automatically closed.
| Action Item | Description | Owner | Due | Status |
| 20170704.01 | Create and distribute the flyer for the August Assembly at Chatswood. | Andrew I | 20170802 | New |
| 20170704.02 | All Area E Committee members to revisit their AA Structure Review allocated meetings to encourage a representative to attend the August Assembly to provide their Groups GSC vote. | ALL | 20170802 | New |
| 20170605.01 | Contact Peter re the Area E Mixer Editor role.
· 20170704 – John B contacted Peter and Peter said he will contact the editor. |
John B | 20170704
20170802 |
In progress |
| 20170605.02 | Purchase a projector to the limit of $500. | Andrew I | 20170704
20170802 |
In progress |
| 20170505.03 | Contact Area C re Christopher presenting at their assembly on September 16. Confirm which topic Christopher will speak on as he has volunteered for topic 1 – The advantages of being part of a home group or topic 2 – Sponsorship
· 20170704 – Area C contacted John B requesting they would like a speaker to speak on the topic of AA and Social Media. |
John B | 20170605
20170704 20170802 |
In progress |
| 20170406.01 | Discuss having 2 signatories on Area bank accounts
· Contacted Peter. The only 2 signatories at present are Peter and Michael. · 20170704 – It was decided the chairman and treasurer of Area E should be the 2 signatories. Michael to organise. |
Peter, Michael S | 20170505
20170605 20170704 20170802 |
In progress |
| 20170406.03 | email Susan authorising the printing of the Concepts banner in the short form on calico.
· 20170704 – CSO have decided to put the ordering of the banners on hold for 6 months. · 20170704 – CSO to advise what the minimum orders are. |
Garry T
John B |
20170505
20170605 20170704 20170802 |
In progress |
| 20170301.04 | Have the AA Traditions play script posted to the Area E Website.
· 20170704 – The Traditions play was put on at the last Area Assembly hence it was decided to close this action item as no longer required. |
John B | 20170406
20170505 20170605 20170704 |
Closed |
| 20161202.04 | AA 30 Sec Commercial at movies: at 2017 year end look at having the commercial screened at Warringah Mall for 1 movie for 3 weeks over the Christmas period. It will be screened 25 times a week for a total cost of approx. $1000.
Also review commercial screenings as part of the new unity project, possibly raising special contributions from meetings. |
Rose P | 20170109s | Hold |
Chairman’s Report: Andrew I
Andrew I tabled the report highlighting:
- The Area E Assembly held at the North Sydney Ron Dyer Centre was a lot of fun with the Traditions Play being presented, followed by the Area Delegate giving a presentation on the PI Initiatives. This was then followed by a great curry lunch cooked by one of the members who is a chef.
- The Area E Assembly was attended by approx. 25 people however it was not well attended by the Area E Committee.
- Andrew I highlighted that he thought one main Area E Assembly per year (possibly a PI event) would be a better idea than having a few small ones as they are not well attended by Area E members.
- Andrew I will organise the creation, printing and distribution flyers for the Assembly in August.
PI Report: Position Vacant
A report was not tabled.
Treasurer’s Report: Michael S
Michael S tabled the report highlighting:
- The Area E total current funds balance is $7135
Delegate’s Report: John B
John B tabled the report highlighting:
- AA Structure Review Workshops:
- 8 have been held and they are progressing well. Approx 100 members have attended.
- John B presented to the NSW Service Council Delegates Quarterly Meeting
- John B also provided the presentation to 2 Area Delegates
- The presentation has been modified based on feedback and questions received.
- 2 more workshops have been confirmed.
- Another 3 groups have expressed an interest.
- Area E Assembly – June 17th :
- Held at the Ron Dyer Centre, North Sydney with approx. 25 in attendance.
- Excellent presentation of the Twelve Traditions Play.
- This assembly was also the chance to put forward any topics for discussion for this year’s National Conference however none were raised.
- There was also workshop discussion on service including PI initiatives and CPC.
- Area E Assembly – Sunday August 13th at The Annexe, Dougherty Centre, 7 Victor Street, Chatswood:
- This assembly, from 10am to 12:30pm will follow the Chatswood Sunday Morning Group meeting.
- The assembly includes a presentation and discussion of the AA Structure review.
- Eastern Region Trustee may also attend the assembly.
- Area C Eastern Regional Forum – September 16th :
- Will be held at 178 Glebe Road Merewether.
- Area E has been requested to make a presentation on “AA and Social Media”.
- Steve from Epping informed the meeting that the Dee Why Police had approached AA to attend their training sessions and there have been 3 so far which have been very successful.
- Their main queries came from the domestic violence police rather than the highway patrol. They took approx. $185 of literature with them and it was all taken by the attendees.
- It has been so successful that they are now being requested to visit Ryde, Hornsby, Chatswood and Goulburn.
- AA gives a small presentation, then a member shares and then Al-Anon do the same.
- The Mixer Editor:
- Contacted John B and highlighted there hasn’t been any follow up from our editor.
- John B to follow up Peter to see if he wants to remain in this role.
Alternate Delegate Report: Anna S
A report was not tabled.
Group Liaison Report: Role Vacant
A report was not tabled.
Web Master Report: Lachlan B
Area E Website http://areaeeraa.info
A report was not tabled.
GSR Reports:
| GSR | Meeting | Overview |
| Garry T | Gordon
Mon PM |
· Attendance approx. 20 to 30 people.
· Serving hot food after meeting and finding members stay on. STATUS UPDATE: |
| Anna S | Dee Why
Thu PM |
· Leaves pamphlets at a Centrelink and Police and find the ‘Message to the Teenager’ is a popular one.
STATUS UPDATE: |
| Christopher L | RtR Kirribilli
Tue & Fri PM |
· Approx. 35 members over the 2 meetings.
STATUS UPDATE: |
| Steve | Epping
Mon PM & Thu PM |
· 20 members at the recent GSC.
· 20 to 30 people attend on Mon night & 15 to 20 on Thu night. STATUS UPDATE: · 41st Birthday meeting attended by approx. 65 people. · Had a GSC with about 20 in attendance. · A special GSC has been called to discuss and vote on the structure Review Topic. |
| Rowena R | Seaforth
Tue PM
Dee Why B’fast |
· Both groups going well.
· South Pacific bring their clients to the Curl Curl and Seaforth meetings which attracts a lot of visitors. STATUS UPDATE: |
| Tina S | Mona Vale
Sun AM |
· Approx 15 members.
STATUS UPDATE: |
| David P | Chatswood Sun AM | STATUS UPDATE: |
| John G | Narrabeen Sun PM | STATUS UPDATE: |
| Peter T | Long Reef
Tue AM |
· Core attendance of approx 20.
· Service positions spread thinly across a small number of members. · GSC and finances are healthy. · Would appreciate more active members STATUS UPDATE: · They have had a new secretary for 3 months. · They have a good cross section of attendees with long sobriety and newcomers. |
| Steve | Cremorne
Mon PM |
· Approx 10 members.
STATUS UPDATE: |
| Jean | Kirribilli
Sat AM |
· Approx 10 members.
· Standing room only however looking for a bigger room · Once a month they have a morning tea so people can socialise. · They have a lot of newcomers attending. STATUS UPDATE: |
General Business:
- John B – Re the AA Structure Review initiative, it has been interesting becoming familiar with the various Area E groups. John B would like the Area E Committee members who originally disseminated the structure review documents to meetings to revisit the meetings and highlight the opportunity for a representative from the group attending the August Assembly at Chatswood to register their groups vote.
- John B – Group Liaison role at the moment is vacant and John raised that he thought this role should move to a co-ordinator role. As has been done for the AA Structure Review, he recommended the Area E Committee members take responsibility for regularly visiting a number of allocated Area E meetings and the Group Liaison Officer co-ordinate it ensuring all meetings are regularly visited. John has tabled this for everyone to think about.
- Michael S has approached Herbert St and they have provided us with an H&I slot on Thursday night at 0730. John B recommended Michael S contact the CSO H&I and Bridging the Gap member – Chris S from Mona Vale who co-ordinates the H&I rosters.
NEXT MEETING: Wednesday 2nd August at 07:30
