Conference Topic 2016 – General Service Process Map.

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As discussed and demonstrated by Matt S at the recent Area E Forum, the first topic has been submitted by Area E for the 2016 Conference. The General Service Process Map is a visual aid designed to make the  task of communicating our service structure in Australia much easier.

You can read a copy of the topic submission here

A pdf version of the Process Map can be downloaded here. (It is suggested that all members print this out and take it to your next group conscience. )

A power point version of the Process Map can be downloaded here.

And a small video showing the Process Map in action can be downloaded here.

And here you can see Matt’s wonderful map in all its glory.

 

AA_Australia_GSC_Annual_Process_Map_v1.0-optimized

 

Area E Minutes – June 2016.

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Alcoholics Anonymous Area E Committee

Minutes of Meeting: Thursday, 2nd June 2016 @ 7:30 PM
_________________________________

Chair:             John B (Seaforth Tue PM)

 

Present:

Michael S          (RtR Kirribilli Fri PM – GL)

Anna                 (Dee Why Thu PM)

Rosemary         (RtR North Syd Tue PM – Area Secretary)

Garry T             (Gordon Mon PM – GSR)

David P                        (Chatswood Sun – GSR)

Rowena R         (Seaforth Tue PM & Dee Why B’fast – GSR)

 

Apologies:   

 

Not Present:

Andrew I           (RtR Kirribilli Fri PM)

Allan H              (Galston Fri & Sun PM)

Ben                  (Epping Mon PM & Thu PM – GSR)

BJ                    (Mosman Mon PM – GSR)

John R              (Narrabeen Thu AM – GSR)

Lachlan B          (Royal North Shore Thu PM – Area Webmaster)

John G             (have asked for home group details – PI)

Christopher       (RtR Kirribilli Fri PM – GSR)

Peter                (North Sydney Mon PM – Area Treasurer)

 

 

Meeting Opened:                07:30pm

12 Traditions Read By:     Rowena R

Previous Minutes:              Accepted

 

Action Items:

Action Item Description Owner Due Status
20160504.2 Undertake an initiative to take an inventory of Area E John B 20160831 In Progress
20160405.1 Looking at integrating articles with mail chimp to eliminate the double handling. Lachlan B 20160504

20160602

20160701

 In Progress
20160405.5 Topics for Conference – Guidance material of how to compose and submit a topic to be put on the website Andrew I 20160504

20160602

20160701

 In Progress
20160405.6 Area D Sept Forum: Determine a session and panel our area can hold at the forum.

·         Anna S to contact John R and then Area D to determine if presenting the Concepts at the forum will fit with their forum theme and agenda.

·          If the answer to the above question is “yes” Anna S to present some draft slides at the next Area E meeting.

 Anna S 20160504

20160602

20160701

 In Progress
20160405.7 Create a guideline and add it to the website outlining the difference between a group and a meeting.

Discussion included:

·         Groups are organised with office bearers and structure.

·         Reference to Tradition Three (The Long Form) “.. Any two or three alcoholics gathered together for sobriety may call themselves an AA group, provided that, as a group, they have no other affiliation.”

 

 Garry T 20160504

20160602

20160701

 In Progress
20160405.8 Create a guideline and add to the website outlining the policy on Dogs at Meetings John G 20160504

20160602

20160701

 In Progress
20160307.3 Peter to talk to GSO to determine the amount the Area has donated as it is currently not clear. Peter 20160405

20160504

20160602

 In Progress
20160307.4 Andrew, Rowena, John G to review the GSR flyer with the view of possibly making it more appealing.  Currently there is thought that the flyer is great but does have a few too many words hence turning people off reading it Andrew I, Rowena R,

John R

 20160405

20160504

20160602

20160701

 In Progress
20160504.1 Area Assembly flyer to be added to the website and sent to Area members. Lachlan B 20160528 Completed
20160504.3 Propose people who are part of committees to use their full name:

·         Motion: Not Carried

·         Suggest it is up to the individual’s discretion.

·         Discussion included:

o   Use of surnames would assist in improving communications

o   Tradition Eleven

o   Importance of anonymity

o   Suggestions in Big Book to use initials of surnames

o   Use AA names by which members are referred to”

 Garry 20160602 Completed
20160405.9 Organise an assembly for 28th May to discuss topics for conference.  Michael and Rosemary volunteered to assist with catering. Anna, John, Andrew 20160504

20160528

 Completed

 

 

Chairman’s Report: Andrew I (Not present)

A report was not tabled.

 

PI Report: John G (Not present)

A report was not tabled.

  • Enquiry received by NSCSO for H & I speakers at schools to be forwarded to John G
  • Anna S outlined:
    • 42 pamphlets had been taken from Centrelink.
    • 3 ‘Message to Teenagers’ pamphlets were taken from the library.
    • 3 ‘Message to Teenagers’ pamphlets were taken from the police station.

 

Treasurer’s Report: Peter (Not present)

A report was not tabled.

 

Delegate’s Report: John B

John B outlined there were no additional activities to report.

 

Alternate Delegate Report: Anna S

Following on from the recently held Area E Assembly where the 1st part of the Concepts Interactive Session was presented, the 2nd part is tentatively being planned for the August Assembly.

 

Group Liaison Report: Michael S

Michael S outlined there were no additional activities to report.

                                   

Web Master Report: Lachlan B (Not present)

A report was not tabled.

 

GSR Reports:

  • Garry T – Gordon Monday nights:
    • 20160602 – Next Monday they have their quarterly Group Conscience at which he will propose monthly Group Consciences.
    • 20160405 – Gordon Monday nights is well attended and run well with approx. 15.
  • Anna S – Dee Why Thursday 7pm:
    • 20160602 – Attendance at the meeting is approximately 30 people.
  • David P – Chatswood Sunday:
    • 20160602 – Good attendance with lots of newcomers.
  • Rowena – Seaforth
    • 20160602 – Having the South Pacific bus has been fantastic. Due to this they are receiving a lot of visitors.

 

  • Rowena – Dee Why / Curl Curl Breakfast
    • Dee Why Breakfast group – they have a new service position of an additional greeter so when people arrive they can be greeted and their name taken down.
    • Dee Why Breakfast meetings are well attended every day except Sunday. Rowena is chairing the GC’s for the next 6 months. They have a GC on the 3rd week of each month and have introduced some templates and processes to create more structure.

General Business:

 

  • John B – Wanted to thank everyone who attended and helped at the Area E Assembly. Thought it was a very informative, encouraged participation and was enjoyable.
  • David P – Is concerned about the lack of understanding of the Traditions throughout AA. Does anyone have any ideas as to how to introduce the Traditions in a more inviting way?

 

NEXT MEETING: Friday 1st July at 07:30

Submit your AA Topics to the National Conference!

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AA members and groups in Australia have an opportunity to put forward suggestions, known as Topics, to be considered for inclusion on the agenda of the Australian General Service Conference being held in Sydney in November 2016. The theme of the conference being : A Design for Living.

The Topic Form provides guidance for the development and formatting of a suggestion as a Topic. Whilst Topic Forms may be submitted to the National Office, Area E is holding an Area Assembly on 28 May. This will provide an opportunity for proposed Topics to be discussed by representatives of all the groups and may include suggestions for fine tuning a Topic for submission.

Members and groups who wish to have their Topic discussed at the Area E Assembly are requested to fill in the Topic Form and e-mail a copy to the Area E Secretary –  secretary@areaeeraa.info –  prior to 27 May.

In Service.

John B

Area E Delegate.

Area E Minutes – April 2016.

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Alcoholics Anonymous Area E Committee

Minutes of Meeting: Tuesday, 5th April 2016 @ 7:30 PM
_________________________________

Chair:             Andrew I (RtR Kirribilli Fri PM)

Present:

Michael             (RtR Kirribilli Fri PM)

Christopher       (RtR Kirribilli Fri PM)

John                 (Seaforth Tue PM)

John R              (Narrabeen Thu AM)

John G

Anna                 (Dee Why Thu PM)

Rosemary         (RtR North Syd Tue PM)

Rowena            (Seaforth Tue PM & Dee Why B’fast)

Garry                (Gordon Mon PM)

Mike                 (RtR Kirribilli Fri PM)

Darren              (RtR Kirribilli Fri PM)

Ben                  (Epping Mon PM & Thu PM)

BJ                    (Mosman Mon PM)

 

Apologies:                           

Lachlan B          (Royal North Shore Thu PM)

Peter                (North Sydney Mon PM)

 

Meeting Opened:                07:30pm

12 Traditions Read By:     Garry (Gordon Mon PM)

Previous Minutes:              Accepted

 

Action Item Description Owner Due Status
20160405.1 Looking at integrating articles with mail chimp to eliminate the double handling. Lachlan B 20160504 New
20160405.2 Setup email addresses for all position holders and update mailchimp configuration. Lachlan B 20160504 New
20160405.3 Area Survey to put added to the website Andrew 20160415 New
20160405.4 Area Committee Members to complete Area Survey which should be on the website. ALL 20160420 New
20160405.5 Topics for Conference – Guidance material of how to compose and submit a topic to be put on the website Andrew 20160504 New
20160405.6 Area D Sept Forum: Determine a session and panel our area can hold at the forum. Anna 20160504 New
20160405.7 Create a guideline and add it to the website outlining the difference between a group and a meeting Garry 20160504 New
20160405.8 Create a guideline and add to the website outlining the policy on Dogs at Meetings John R 20160504 New
20160405.9 Organise an assembly for 28th May to discuss topics for conference Anna, John, Andrew 20160504 New
20160307.3 Peter to talk to GSO to determine the amount the Area has donated as it is currently not clear. Peter 20160405

20160504

 In Progress
20160307.4 Andrew, Rowena, John (Narrabeen) to review the GSR flyer with the view of possibly making it more appealing.  Currently there is thought that the flyer is great but does have a few too many words hence turning people off reading it Andrew, Rowena,

John (Narrabeen)

 20160405

20160504

 In Progress
20160307.5 Andrew to outline all Area E meeting dates so it is clear for everyone. Andrew 20160405 Completed
20160307.6 Andrew to check with the office that the Area E meeting dates don’t conflict with any office meetings. Andrew 20160405 Completed
20160307.1 John to send current material involving the movie screenings to Rosemary. John (Seaforth) 20160405 Completed
20160307.2 Peter to donate $1000 to the Fiji Convention. Peter 20160405 Completed

 

Chairman’s Report: Andrew

High on his agenda are the 3 Area Forums to be held this year and what we are going to do for each of them.

PI Report: Position Vacant

A report was not tabled.

  • John G volunteered for PI and was voted into the position.
  • John (Seaforth) will pass all the relevant PI material onto John (Narrabeen).
  • The first PI activity for this year has been organised. On the 28th April John R and 2 speakers from Al-Anon will be speaking with North Shore Hospital staff.

 Treasurer’s Report: Peter (Not present – sent apology)

A report was not tabled.

  • $1000 donation was paid for the Fiji Conventions.
  • The Area E account balance is currently $3,991.18.

 Delegate’s Report: John

  • Fiji Convention was very successful. John read an email outlining how successful it was and the lives that were touched.  Everyone came to give and give they did.  178 attended including 40 Al-Anon.
  • Fiji Convention – The monetary support from AA Australia allowed for busses to be provided for transport.
  • Fiji Convention – John has asked Tracy from Frenchs Forest Group to provide a report to be published in the Area Link Letter.
  • ACTION ITEM: A survey is required to be completed by the Area Committee by 20th April that asks questions about the compositions of the groups in the area. Andrew is to put the survey on the website.
  • ACTION ITEM: Topics for Conference are required to be composed, discussed, and submitted by 24th Andrew to put on the website guidance of how to put together a topic and the vetting process.
  • ACTION ITEM: Area D is to hold a forum on the 24th September and they have requested if we would like to hold a session with a panel with a particular topic is discussed. The Area E Alternate Delegate, Anna, will co-ordinate this activity.
  • Advised the committee of the e-mail received from AA NSW Service Council. The Area E committee re-affirmed the view ‘That Area E has no opinion in relation to service entities that operate outside of the General Service Structure of AA Australia’.”

Alternate Delegate Report: Anna

A report was not tabled.

 Group Liaison Report: Michael

There wasn’t anything to report hence a report was not tabled.

 Web Master Report: Lachlan B

  • Area E Website http://areaeeraa.info
  • Jan and March Minutes have been added to the website as well as emailed out to the members through our Mail-chimp service.
  • The latest mail-chimp usage report is attached so you can review how our emails are being read.
  • The last email about the Jan minutes was read by 42% of our 111 subscribers. The average across all our emails is 37% open rate.
  • ACTION ITEM: Looking at integrating articles with mailchimp to eliminate the double handling.
  • ACTION ITEM: Setup email addresses for all position holders and update mailchimp configuration.

GSR Reports:

  • Rowena: Seaforth flourishing since the South Pacific bus is bringing people
  • Rowena: Dee Why Breakfast Meeting is well attended every day except Sunday.
  • Rowena: Rowena is chairing the GC’s for the next 6 months. They have a GC on the 3rd week of each month and have introduced some templates and processes to create more structure. Since this has happened things have settled down.
  • Ben: Epping – At the last GC it was decided the group will travel once a month to a different meeting needing support. Their meetings are well attended with about 20 people.
  • BJ: The 2 groups BJ represents haven’t had a GSR.
  • BJ: Since Mosman Monday night changed it’s time to 06:30 it has really revived the meeting. They have about 20 attending but not always the same people and members are increasing.
  • BJ: The Mosman Wednesday night mens group at 6pm is up and down ranging from 10 to 20 people.
  • Garry: Gordon Monday nights is well attended and run well. Approx 15 but last night had 40 due to another group visiting.
  • Garry: They only have a GC every 3 months but think they need one every month to stay in line with the Area activities.
  • John: Narrabeen Thursday night Steps Meeting is going well with a core of 12 to 15.
  • Anna: Dee Why Thursday 7pm is going well. They have created a greeter position and introduced pamphlets into the library.
  • Christopher: RtR Tuesday and Friday are both going well. They are celebrating their 13th Anniversary this weekend with a sponsorship forum. They have a GSC that meets regularly to determine actions to take to help the still suffering alcoholic.
  • David: Chatswood Sunday has a good balance of maturity and experience and attracts newcomers. Very fulfilling to be a member of this group.  There is a member 94 years old with 50 years of sobriety who has had a heart attack.  Members visit him in hospital to read the daily reflections.

 

General Business:

 

  • Garry: It would be beneficial to create a guideline and add to the website outlining the difference between a meeting and a group. ACTION ITEM: Garry to create a guideline.
  • John R: Dogs at meetings. AA insurance does not cover incidents that involve dogs at meetings.  It is definitive and if something does happen it is the secretary and the GC that is liable.  ACTION ITEM: John R to put together a guideline.
  • Anna: Suggested the topic of Concepts for Area D Forum in September.
  • ACTION ITEM: Andrew, John (PI) and Anna to organise an Assembly for the 28th May to discuss potential topics for conference. We need to obtain topics from the groups which can be submitted via the website.

 

NEXT MEETING: Wednesday 04th May at 07:30

Area E Minutes – March 2016.

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Alcoholics Anonymous Area E Committee

Minutes of Meeting: Monday, 7th March 2016 @ 7:30 PM
_________________________________

Chair:             Andrew I (RtR)

Present:

Michael             (RtR)

John                 (Seaforth Tue PM)

Peter                (North Sydney Mon PM)

John                 (Narrabeen Thu AM)

Lachlan B          (Royal North Short Thu PM)

Anna                 (Dee Why Thu PM)

Hayden             (RtR)

Rosemary         (RtR)

Rowena            (Seaforth Tue PM & Dee Why B’fast)

 

Apologies:                            Nil

Meeting Opened:                07:30pm

12 Traditions Read By:     Peter

Previous Minutes:              Not tabled as still to be produced.

Chairman’s Report: Andrew

Andrew very honoured to be in the role.

PI Report: Position Vacant

A report was not tabled.

  • John (Seaforth) suggested giving consideration to having a PI Committee of up to 3 people.
    • The committee would be a sub-committee of this Area Committee.
    • The AA.Service.ORG Website overviews PI activity suggestions.
  • Lachlan stressed that the person leading the committee should have 2 to 3 years sobriety as they are the public face.
  • Andrew called for volunteers.
  • Peter suggested GSR’s to ask groups for volunteers.
  • John (Seaforth) overviewed the first activity the PI Committee could action, as quite a bit of investigation has already been performed. It involves organising the screening of AA videos at movie theatres.  There are 5 available.  The rates are $280 for a 30sec video for 1 week.  Someone would need to talk to Val Morgan to proceed.
  • ACTION ITEM: John to send current material involving the movie screenings to Rosemary.

Treasurer’s Report: Peter

 

  • Peter has rolled the balances over from the previous year.
  • Contributions entirely come from the 7th
  • Paid 2nd Conference Levy to send a delegate to the conference each year.
  • Motion Tabled: We send $1000 to the Fiji Convention. MOTION PASSED
  • ACTION ITEM: Peter to donate $1000 to the Fiji Convention.
  • ACTION ITEM: Peter to talk to GSO to determine the amount the Area has donated as it is currently not clear.

Delegate’s Report: John

 

  • John tabled the form to obtain the Area Office Bearers name and address details.
  • The Area Eastern Region Forum is in September and John stressed that it is really important that we attend. Each Area should support each other’s forums.
  • John raised obtaining from GSR’s when their Group Conscience is held so we can line up the announcement of the forum’s to gain interest.

 

Alternate Delegate Report: Anna

A report was not tabled.

 Group Liaison Report: Michael

 

  • Michael had pamphlets made up overviewing the GSR role which he presents at various groups. They all show interest.
  • Lachlan raised we should all be spreading the message about Area and doing service.
  • All Area members are encouraged to take some of the GSR flyers and announce them to the various meetings they go to.
  • ACTION ITEM: Andrew, Rowena, John (Seaforth) to review the GSR flyer with the view of possibly making it more appealing. Currently there is thought that the flyer is great but does have a few too many words hence turning people off reading it
  • Version 1 is to be used until a possible later version is available.

 Web Master Report: Lachlan B

  • Lachlan has completed an action item of 3 years ago and setup an Area E Website http://areaeeraa.info
  • It has 2 sections: News and Minutes, with more to come.
  • If anyone wants to receive a newsletter they just need to go to the site and add themselves. This will put them onto Mail Chimp so they will automatically be sent any other mail outs.
  • Next steps are to automate it so any new articles are automatically emailed.
  • The Website uses WordPress and Lachlan has written an operations manual that has all the details, passwords etc It is very easy to use.
  • Lachlan suggested also setting up a FB presence.
  • Lachlan can’t commit to all of the Area E meetings – probably every 2nd.
  • The Area Secretary will be the backup Web Master.

  

GSR Reports:

Reports were not tabled.

 

 General Business: 

  • Anna – We supply 5 types of pamphlets to Brookvale Centrelink. In the past month 46 pamphlets were taken.  Nearly 10 times more than previous months.
  • Andrew nominated Rosemary to be secretary and John seconded the nomination.
  • ACTION ITEM: Andrew to outline all Area E meeting dates so it is clear for everyone.
  • ACTION ITEM: Andrew to check with the office that the Area E meeting dates don’t conflict with any office meetings.
  • It is recommended that we do 3 assemblies through the year. John needs 2 to announce the topics and then discuss and vote on the topics
  • Lachlan also wants members to think about having a social component. Lachlan has only seen events that work is ones that have a social component.  A bbq, gratitude day etc
  • John from Narrabeen raised his concern about the future and the current structure of the CSO offices. Lachlan outlined that there is currently a committee to review the current structure of which he is a member. It will be a 3 to 4year process.

 

NEXT MEETING: Tuesday 5th April at 07:30

Area E Minutes – Jan 2016

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Alcoholics Anonymous

Area E Committee

Minutes of  Meeting
Held: Monday, 4th January 2015 @ 7:30 PM
_________________________________

Chair – Steve C

Present:
Sam – Cremorne 6pm Friday
John – Thurs AM Narrabeen
Garry – Gordon mon Night
Rowena – Tues PM Seaforth, Dee Why B’fast
Anna – 7pm Thurs Dee Why
John Seaforth Tues PM
Michael – Fri Kirribilli
Steve Fri Kirribilli
Andrew Fri Kirribilli
Apologies:
Lachlan
Jessica
Peter
Ben
Opened at  7:30pm
12 Traditions read by Garry
Previous Minutes
Moved: John
Seconded: Steve
PI Report (John):
Pharmacies
  – material distributed
  • Garry has collected for Gordon
  • email, ben has spoken with pharmacies, requested electrinic data
  • dave dee why, following up 10 pharmacies he’s spoken to
  • (Gordon) had GC, pursuing chemists
  • advertising through Val Morgan, spoke to GSO, obtained contact with Val Morgan
  • have drop box email of new ads
  • Area G is currently doing movie advertising, discount rate available
  • Chinese lantern in Oct 2016, contacted person, said area E will do stand at this function, contact asked us to finalise booking attendance is 50% cantonese and 50% mandarin speakers; limited AA resources in Chinese languages, BB and 44 q’s. Sandra from Chatswood said there might be a Chinese speaking member. Sam may have a Chinese speaker that can attend.
Chairmans Report (Steve)
    • Fiji fundraising, charitable rate not available at Curl Curl Community Centre; funds required during Feb so March fundraiser has been cancelled in lieu of donations at meetings. Some members have been approached by Steve to read Fiji letter at end of meeting attended and receive donations. Also bank details available for members to contribute at a later time. Rowena feels letter is too long and needs to be paraphrased. Steve will produce paraphrased version of letter. Sam feels letter doesn’t paint the Church in a good light, if paraphrased Steve will leave this out
Treasurers report (Peter)
  • accounts at 4 Jan, only activity payment of 1st quarter levy of $670 of annual conference and $132 for printing costs of assembly; balance $5461.18
Delegates Report (Lachlan)
  • Timeliness of Fiji donations,
  • Start advertising AGM,
  • Do we have December minutes
Group liaison (Michael)
  • went to meetings and presented GSR pamphlet, well received by groups
  • lamination of pamphlet decided upon with preamble on reverse side
GSR Reports:
Sam – Cremorne 6pm Friday
  • had GC
  • interested in Fiji Donations
  • down to 6 members
  • Large meeting recently due to holidays
  • 30 members usual
John – Thurs AM Narrabeen
  • Tramshed under renovations, relocated to Long Reef Community Centre
Garry – Gordon Monday night
  • All is well
Rowena – Seaforth
  • no GC since last time
  • healthy attendance since word of rehab buses has got out
  • 20-30 member per night
  • Terry treasure keeps regular donation and keeps literature in hand
Rowena – Dee Why, Curl Curl B’fast Group
  • more structure now in group conscience
  • healthy balance
  • GC needed to decide where surplus funds to go, possibly Fiji
  • Harmonious group
Anna – 6pm Dee why
  • 6 members
  • self supporting
  • service centrelink with pamphlets
  • increased from 3 types to 5 types, 15 pamphlets taken, hence there is interest
Andrew – RTR Friday
  • All is well
General Business:
John – program for Fiji has been released, link now from aa.org.au, will we accept proxy votes for Area E AGM; proxy via alternate GSR available, Reminder that Office manager position available.
Steve – Area E positions for the next 2 years Drew interested in Chairman, Proxy vote from Rowena as she can’t attend; Nominated John B for delegate, Treasurer Peter G, Jess for secretary, Michael will stay as group liaison, now required – PI office, Alternate delegate.
John R – for Area E AGM, only GSR’s can vote or via proxy GSR
Steve – Next meeting Sat 6th Feb at Midday for AGM

Support for the 2016 AA Australasian Convention in Fiji!

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Unless you have been hibernating in a cave you would be aware that the AA Australasian Convention this year is being held in the lovely Suva, Fiji!

There is still time to register! You can check out the details on the website – http://aanatcon.org.au/

Its understandable that not everyone can travel all the way to Fiji this year so we are asking Groups to make a donation to support the cost of running the event and sponsoring local Fijian’s to attend.

Fiji has only 2 meetings a week with a population of almost 1 million people. There is a growing Alcohol problem in the community and AA desperately needs support to grow and spread the message to more suffering Fijian’s.

Time is running out so If you or your group can contribute please make a donation using the bank details below. All donations need to be in by the end of February to be effective.

Please make your donations to:

Bank Details

ANZ BANK
BSB  012 -270
ACC No  403 165 758
In Service, Fellowship and Unity
Lachlan B.

 

 

Next Area E Meeting – 7:30pm , March 7th, 2016.

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Mark your calendars! – The next Area E meeting will be held on Monday, March the 7th @ 7:30pm in the NSCSO Kuringai Community Centre, Cnr Rosedale Ave & Porters Lane, St. Ives. We encourage all GSR’s or people interested in service to come along.