Alcoholics Anonymous Area E Committee
Minutes of Meeting: Thursday 7th September 2017 @ 7:30 PM
_________________________________
Chair: Andrew I (RtR Kirribilli Fri PM)
Attendance:
| Andrew I | Area Chair | RtR Kirribilli Fri PM | Present |
| Rosemary P | Area Secretary | RtR North Syd Tue PM | Present |
| John B | Area Delegate | Seaforth Tue PM | Present |
| Anna S | Area Alternate Delegate | Dee Why Thu PM | Apology |
| Michael S | Area Treasurer | RtR Kirribilli Tue PM | Present |
| Area Group Liaison | Vacant | ||
| Area Public Information Coordinator | Vacant | ||
| Lachlan B | Area Webmaster | Royal North Shore Thu PM | MIA |
| The Mixer Editor | North Sydney Mon PM | Vacant | |
| Christopher L | GSR | RtR Kirribilli Fri PM | Present |
| Sue | GSR Alternate | RtR North Syd Tue PM | Apology |
| Garry T | GSR | Gordon Mon PM | Apology |
| David C | GSR | Epping Mon PM & Thu PM | MIA |
| Rowena R | GSR | Seaforth Tue PM & Dee Why B’fast | Present |
| Pam | GSR Alternate | Seaforth Tue PM & Dee Why B’fast | MIA |
| Tina S | GSR | Mona Vale Sun AM | Present |
| David P | GSR | Chatswood Sun AM | Present |
| Peter T | GSR | Long Reef Tue AM | Present |
| Steve | GSR | Cremorne Mon PM | MIA |
| Jean J | GSR | Kirribilli Sat AM | MIA |
| Meg | GSR | Telopea Wed PM | Present |
Meeting Opened: 07:30pm
12 Traditions Read By: Rosemary P
Previous Minutes: Accepted
Action Items:
Note: A motion was carried in the November 2016 that if an action item is open for 4 months and not completed it can be automatically closed.
| Action Item | Description | Owner | Due | Status |
| 20170605.02 | Purchase a projector to the limit of $500. | Andrew I | 20170704
20170802 20170907 20171006 |
In progress |
| 20170406.01 | Discuss having 2 signatories on Area bank accounts
· Contacted Peter. The only 2 signatories at present are Peter and Michael. · 20170704 – It was decided the chairman and treasurer of Area E should be the 2 signatories. Michael to organise. |
Peter, Michael S | 20170505
20170605 20170704 20170802 20170907 20171006 |
In progress |
| 20170406.03 | email Susan authorising the printing of the Concepts banner in the short form on calico.
· 20170704 – CSO have decided to put the ordering of the banners on hold for 6 months. · 20170704 – CSO to advise what the minimum orders are. · 20170802 – Expecting to hear from the printers re a quote and minimum quantity. |
Garry T
John B |
20170505
20170605 20170704 20170802 20170907 20171006 |
In progress |
| 20161202.04 | AA 30 Sec Commercial at movies: at 2017 year end look at having the commercial screened at Warringah Mall for 1 movie for 3 weeks over the Christmas period. It will be screened 25 times a week for a total cost of approx. $1000.
Also review commercial screenings as part of the new unity project, possibly raising special contributions from meetings. |
Rose P | 20170109 | Hold |
| 20170605.01 | Contact Peter re the Area E Mixer Editor role.
· 20170704 – John B contacted Peter and Peter said he will contact the editor. 20170907 – Michael S talked to Peter and Peter has resigned from the position. |
John B | 20170704
20170802 20170907 |
Completed |
| 20170505.03 | Contact Area C re Christopher presenting at their forum on September 16. Confirm which topic Christopher will speak on as he has volunteered for topic 1 – The advantages of being part of a home group or topic 2 – Sponsorship
· 20170704 – Area C contacted John B requesting they would like a speaker to speak on the topic of AA and Social Media. John B has organised 4 speakers to speak. |
John B | 20170605
20170704 20170802 20170907 |
Completed |
Chairman’s Report: Andrew I
Andrew I tabled the report highlighting:
- They had the Area Assembly re the AA Structure Review. It was well attended and Andrew thanks Chatswood for hosting it. It was very well done.
PI Report: Position Vacant
A report was not tabled.
Treasurer’s Report: Michael S
Michael S tabled the report highlighting:
- The Area E total current funds balance is $6519
Delegate’s Report: John B
John B tabled the report highlighting:
- Eastern Region Trustee email –
- They have appointed a new accountant and already seen an improvement.
- The GSO prudent reserve has been declining.
- A group of members are working on a 3 minute video to advertise AA.
- The board were concerned with a reduction in the number of topics submitted this year but this could be because of the AA Structure Review.
- John B proposed a motion that Area E donates $1000 to assist sending Area delegates from other areas who can’t afford it. Motion Carried 8 to 2
- Concepts Banner:
- Investigations for printing the Concepts Banner has resulted in:
- First time setup costs will be $577.
- A cost of 10 banners would be $44 each.
- It was suggested:
- We speak to the GSO asking if they could order banners for all of AA as they would be requesting larger quantities and hence the price could be cheaper.
- Ascertain donations to pay for the setup costs.
- Area E Assembly – Sunday August 13th at The Annexe, Dougherty Centre, 7 Victor Street, Chatswood:
- Peter J from the Dee Why group Chaired it as he has been very involved extensively in service and has a lot of experience.
- AA Structure Review – Paul B, a Trustee and member of the AA Structure Review committee outlined that via the AA Structure Review documentation and 4 nominated options they were really looking for a consensus for appetite for change.
- AA Structure Review – There is a concern that this year there may be a number of Area Delegates away from the national conference so they may not receive feedback from all the areas.
- Investigations for printing the Concepts Banner has resulted in:
- Area C Eastern Regional Forum – September 16th :
- Will be held at 178 Glebe Road Merewether.
- John B has organised for 4 speakers to present.
- Assembly 28th/29th October:
- At the next Area E Assembly it was recommended to spend 50% of the time reviewing these years’ submitted topics for conference and 50% of the time discussing ideas for future Assemblies.
- Anna and John are going to discuss and determine venue availability.
- The Board wants a survey to be completed by AA members. The survey will be attached to an email. It covers general questions like length of sobriety, how many meetings they go to etc
Alternate Delegate Report: Anna S
A report was not tabled:
Group Liaison Report: Role Vacant
A report was not tabled.
Web Master Report: Lachlan B
Area E Website http://areaeeraa.info
A report was not tabled.
GSR Reports: GSR status reports were not done this meeting as the meeting was already going overtime with discussion on previous topics.
| GSR | Meeting | Overview |
| Garry T | Gordon
Mon PM |
· Attendance approx. 20 to 30 people.
· Serving hot food after meeting and finding members stay on. STATUS UPDATE: |
| Anna S | Dee Why
Thu PM |
· Leaves pamphlets at a Centrelink and Police and find the ‘Message to the Teenager’ is a popular one.
STATUS UPDATE: |
| Christopher L / Sue | RtR Kirribilli
Tue & Fri PM |
· Approx. 35 members over the 2 meetings.
STATUS UPDATE: |
| David C | Epping
Mon PM & Thu PM |
· 20 members at the recent GSC.
· 20 to 30 people attend on Mon night & 15 to 20 on Thu night. STATUS UPDATE: |
| Rowena R / Pam | Seaforth
Tue PM
Dee Why B’fast |
· Both groups going well.
· South Pacific bring their clients to the Curl Curl and Seaforth meetings which attracts a lot of visitors. STATUS UPDATE: |
| Tina S | Mona Vale
Sun AM |
· Approx 15 members.
STATUS UPDATE: |
| David P | Chatswood Sun AM | · Meeting is healthy with 20 to 30 attending each week with a good mix of sobriety.
STATUS UPDATE: |
| John G | Narrabeen Sun PM | STATUS UPDATE: |
| Peter T | Long Reef
Tue AM |
· Core attendance of approx 20.
· Service positions spread thinly across a small number of members. · GSC and finances are healthy. · Would appreciate more active members STATUS UPDATE: |
| Steve | Cremorne
Mon PM |
· Approx 10 members.
STATUS UPDATE: |
| Jean | Kirribilli
Sat AM |
· Approx 10 members.
· Attendance can be 50+ · Standing room only however looking for a bigger room · Once a month they have a morning tea so people can socialise. · They have a lot of newcomers attending. STATUS UPDATE: |
| Meg | Telopea
Wed PM |
· 20 to 30 attend
· Quite often have visitors who come from the Central coast. · Regularly have 10 speakers STATUS UPDATE: |
General Business:
- None
NEXT MEETING: Friday 6th October at 07:30
