Alcoholics Anonymous Area E Committee
Minutes of Meeting: Monday, 5th June 2017 @ 7:30 PM
_________________________________
Chair: Andrew I (RtR Kirribilli Fri PM)
Attendance:
| Andrew I | Area Chair | RtR Kirribilli Fri PM | Present |
| Rosemary P | Area Secretary | RtR North Syd Tue PM | Present |
| John B | Area Delegate | Seaforth Tue PM | Present |
| Anna S | Area Alternate Delegate | Dee Why Thu PM | Apology |
| Michael S | Area Treasurer | RtR Kirribilli Tue PM | Apology |
| Sally | Area Group Liaison / GSR | Neutral Bay Tue PM | MIA |
| Area Public Information Coordinator | Vacant | ||
| Lachlan B | Area Webmaster | Royal North Shore Thu PM | Apology |
| Peter | The Mixer Editor | North Sydney Mon PM | Apology |
| Christopher L | GSR | RtR Kirribilli Fri PM | Apology |
| Garry T | GSR | Gordon Mon PM | Apology |
| John R | GSR | Royal North Shore Thu PM | Present |
| David C | GSR | Epping Mon PM & Thu PM | Apology |
| Rowena R | GSR | Seaforth Tue PM & Dee Why B’fast | Apology |
| Tina S | GSR | Mona Vale Sun AM | Present |
| David P | GSR | Chatswood Sun AM | Apology |
| Peter T | GSR | Long Reef Tue AM | Apology |
| Steve | GSR | Cremorne Mon PM | MIA |
| Jean J | GSR | Kirribilli Sat AM | Present |
Meeting Opened: 07:30pm
12 Traditions Read By: Rosemary P
Previous Minutes: Accepted
Action Items:
Note: A motion was carried in the November 2016 that if an action item is open for 4 months and not completed it can be automatically closed.
| Action Item | Description | Owner | Due | Status |
| 20170605.01 | Contact Peter re the Area E Mixer Editor role. | John B | 20170704 | New |
| 20170605.02 | Purchase a projector to the limit of $500. | Andrew I | 20170704 | New |
| 20170505.03 | Contact Area C re Christopher presenting at their assembly on September 16. Confirm which topic Christopher will speak on as he has volunteered for topic 1 – The advantages of being part of a home group or topic 2 – Sponsorship | John B | 20170605
20170704 |
In progress |
| 20170406.01 | Discuss having 2 signatories on Area bank accounts
· Contacted Peter. The only 2 signatories are Peter and Michael. |
Peter, Michael S | 20170505
20170605 20170704
|
In progress |
| 20170406.03 | email Susan authorising the printing of the Concepts banner in the short form on calico.
|
Garry T | 20170505
20170605 20170704
|
In progress |
| 20170301.01 | Have the articles on Groups and Meetings and Dogs At Meetings posted to the Area E Website. | Andrew I | 20170406
20170505 20170605 20170704 |
In progress |
| 20170301.04 | Have the AA Traditions play script posted to the Area E Website. | John B | 20170406
20170505 20170605 20170704 |
In progress |
| 20170301.03 | AA Structure Review: All members to send the name, email address and phone number of the secretaries or person they left the material with when distributing it. This is so they can be contacted with the details about the workshops. | ALL | 20170406
20170505 20170605
|
Completed |
| 20170505.01 | Re the Topics for Conference deadline of 30th June, send a msg from the Area E Website reminding members of the deadline and that the process to lodge a topic can be found on the website.
|
Lachlan B | 20170605 | Completed |
| 20170505.02 | Re the Topics for Conference, Area E members to announce at meetings the deadline for topics and they can find the process for lodging a topic outlined on the Area E website. | All | 20170605 | Completed |
| 20170406.02 | Organise RtR to hold the Area E Assembly in June as well as the Traditions play.
· Investigating hall availability and price. o Hall has been hired. · 20170505 – Christopher to organise a flyer. o Flyer has been created. |
Andrew I, Christopher L, John B | 20170505
20170605
|
Completed |
| 20170109.01 | AA Structure Review Initiative: Each Area E District Responsible to:
· Provide Anna S with your physical address if you want to receive a hard copy of the material by mail. · Visit personally, or delegate distribution to another well informed AA member, the groups on their list by the end of February 2017. · Provide 3 physical copies of the handout material to the groups GSR/Secretary. · Review the actions required by the group with either the groups GSR/Secretary. · Direct any issues/questions to John B. · Following are the District Responsible: o District 1: Tina – Completed o District 2: Rowena – Completed o District 3 Drew – 2 left o District 4: Sally o District 5: Michael S – Completed o District 6: John R – Completed o District 7: Michael S – Completed o District 8: David C – Completed o District 9: Anna – Completed o District 10: Rosemary – Completed o District 11: David C – Completed |
ALL | 28/02/2017
20170505 20170605
|
Completed |
| 20161202.04 | AA 30 Sec Commercial at movies: at 2017 year end look at having the commercial screened at Warringah Mall for 1 movie for 3 weeks over the Christmas period. It will be screened 25 times a week for a total cost of approx. $1000.
Also review commercial screenings as part of the new unity project, possibly raising special contributions from meetings. |
Rose P | 20170109s | Hold |
Chairman’s Report: Andrew I
Andrew I tabled the report highlighting:
- Have been working with Christopher re the Area Assembly in June.
PI Report: Position Vacant
A report was not tabled.
Treasurer’s Report: Michael S
Michael S tabled the report highlighting:
- The Area E total current funds balance is $6719
Delegate’s Report: John B
John B tabled the report highlighting:
- AA Structure Review Workshops:
- 5 have been held and they are progressing well.
- The presentation has been modified based on feedback and questions received.
- 2 more workshops have been confirmed.
- Another 3 groups have expressed an interest.
- Area E Assembly – June 17th :
- To be held at the Ron Dyer Centre.
- It includes a session putting on the Traditions Play.
- Flyer completed.
- Area E Assembly – August 12th or 13th:
- It includes a session to discuss submitted topics.
- It includes a session to discuss the AA Structure review.
- Area C Eastern Regional Forum – September 16th :
- They have asked other areas if they would like to present at the forum on 1 of 4 topics being:
- The advantage of being part of a home group.
- Sponsorship
- AA and Social Media
- AA and the Indigenous Member
- Christopher volunteered for topics 1 or 2 of which John B will let Area C know and wait for confirmation.
- They have asked other areas if they would like to present at the forum on 1 of 4 topics being:
- The Mixer Editor:
- Contacted John B and highlighted there hasn’t been any follow up from our editor.
- John B to follow up Peter to see if he wants to remain in this role.
Alternate Delegate Report: Anna S
A report was not tabled.
Group Liaison Report: Sally
A report was not tabled.
Web Master Report: Lachlan B
Area E Website http://areaeeraa.info
A report was not tabled.
GSR Reports:
| GSR | Meeting | Overview |
| Garry T | Gordon
Mon PM |
· Attendance approx. 20 to 30 people.
· Serving hot food after meeting and finding members stay on. STATUS UPDATE: |
| Anna S | Dee Why
Thu PM |
· Leaves pamphlets at a Centrelink and Police and find the ‘Message to the Teenager’ is a popular one.
STATUS UPDATE: |
| Christopher L | RtR Kirribilli
Tue & Fri PM |
· Approx. 35 members over the 2 meetings.
STATUS UPDATE: |
| John R | Royal North Shore Thu PM | · The group has been running for 25 years.
· They run an 18 week BB Study Group and one commenced on the 7th February @ 7.30pm to 9.00pm at St Peters Church Hall, Cremorne. It is highly recommended for newcomers. STATUS UPDATE: · After 25 years, as of 22/06/2017 it seems like the meeting will have to close. After exhausting all avenues RNS are unable to promise a room on a consistent basis hence will not have a room that is available for the meeting to be held. |
| Caroline E | Cremorne
Mon Thu |
STATUS UPDATE: |
| David C | Epping
Mon PM & Thu PM |
· 10 members at the recent GSC.
· 20 to 30 people attend on Mon night & 15 to 20 on Thu night. STATUS UPDATE: |
| Rowena R | Seaforth
Tue PM
Dee Why B’fast |
· Both groups going well.
· South Pacific bring their clients to the Curl Curl and Seaforth meetings which attracts a lot of visitors. STATUS UPDATE: |
| Tina S | Mona Vale
Sun AM |
· Approx 15 members.
STATUS UPDATE: · They held a AA Structure Review Workshop and held a GSC after it. · The consensus was to go for option 4. · The GSC also voted if they should read the traditions before each GSC meeting and the motion was carried. |
| David P | Chatswood
Sun AM |
STATUS UPDATE: |
| John G | Narrabeen
Sun PM |
STATUS UPDATE: |
| Sally | Neutral Bay
Tue PM |
· Attendance is good.
· All service positions are filled. STATUS UPDATE: |
| Peter T | Long Reef
Tue AM |
· Core attendance of approx 10.
· Service positions spread thinly across a small number of members. · GSC and finances are healthy. · Would appreciate more active members STATUS UPDATE: |
| Steve | Cremorne
Mon PM |
· Approx 10 members.
STATUS UPDATE: |
| Jean | Kirribilli
Sat AM |
· Approx 10 members.
· Standing room only however looking for a bigger room · Once a month they have a morning tea so people can socialise. · They have a lot of newcomers attending. STATUS UPDATE: · They had a GSC and decided they are going to have an AA Structure Review Workshop on the 17th June. · The group is very active and quite a few newcomers attend. · A motion was carried, as one of their members hosts the Kincumber Weekend, to donate funds to sponsor a newcomer to it. |
General Business:
- Andrew I: A motion was carried to purchase a projector up to the limit of $500. Andrew I to purchase one.
- John B had purchased a screen and batteries for the AA Structure Review Workshops. The purchase was endorsed by the members.
NEXT MEETING: Tuesday 4th July at 07:30
