Alcoholics Anonymous Area E Committee

Minutes of Meeting: Thursday, 3rd Nov 2016 @ 7:30 PM
_________________________________

Chair:             Andrew I (RtR Kirribilli Fri PM)

Present:

Andrew I	Area Chair	RtR Kirribilli Fri PM
Rosemary P	Area Secretary	RtR North Syd Tue PM
John G	Area Public Information Coordinator	Narrabeen Sun PM
Anna S	Area Alternate Delegate	Dee Why Thu PM
Tina S	GSR	Mona Vale Sun AM

 

Apologies:   

Peter	Area Treasurer	North Sydney Mon PM
Michael S	Area Group Liaison	RtR Kirribilli Fri PM
John B	Area Delegate	Seaforth
Lachlan B	Area Webmaster	Royal North Shore Thu PM
Ben	GSR	Epping Mon PM & Thu PM
Rowena R	GSR	Seaforth Tue PM & Dee Why B’fast
Leo S	GSR	Crows Nest Wed PM
Christopher L	GSR	RtR Kirribilli Fri PM
Garry T	GSR	Gordon Mon PM

 

Missing In Action:

Pam W	GSR	Seaforth Tue PM & Dee Why B’fast
David P	GSR	Chatswood Sun AM
John R	GSR	Royal North Shore Thu PM
BJ	GSR	Mosman Mon PM
Caroline E	GSR	Mon Thur Cremorne

 

 

Meeting Opened:                07:30pm

12 Traditions Read By:                 Rosemary P

Previous Minutes:              Accepted

 

Action Items:

Action Item	Description	Owner	Due	Status
20161103.1	2017 Annual General Meeting to be organized. The Kur-ring-gai Community Centre meeting room is available for the first Saturday in February and this date needs to be approved and a booking made.	Andrew I	20161202	New
20160906.1	All Area Members to determine ideas of how to improve the way Area E and the Assemblies are run.	All	20161103 20161202	In Progress
20160906.2	A brainstorming session to be held either separately or during an Area E meeting to discuss ways of improving Area E and Assemblies.	Andrew I	20161103 20161202	In Progress
20160906.3	Each Area E member to discuss having the Concepts Banner displayed at their meeting with the other 2 banners and also promote it at other meetings if possible. The Concepts Banner is not currently available to order as changes may be required once the National Conference meets this month.  Once the Conference is over and any changes finalised the banner will be made available to order.	All	20161103 20161202	In Progress
20160504.2	Undertake an initiative to take an inventory of Area E ·         Waiting for a Conference Report due in Nov.	John B	20160831 20161202	On Hold
20160405.1	Looking at integrating articles with mail chimp to eliminate the double handling.	Lachlan B	20160504 20160602 20160701 20160801 20160906 20161005 20161202	In Progress
20160405.7	Create a guideline and add it to the website outlining the difference between a group and a meeting. Discussion included: ·         Groups are organised with office bearers and structure. ·         Reference to Tradition Three (The Long Form) “.. Any two or three alcoholics gathered together for sobriety may call themselves an AA group, provided that, as a group, they have no other affiliation.” ·         20160906 – Garry T highlighted that we should call it an article and not a guideline as a guideline is more official. ·         20160906 – Garry T has written the article and sent an article to John B.  John B will be reviewing it.	Garry T & John B	20160504 20160602 20160701 20160801 20160906 20161005 20161202	In Progress
20160405.8	Create a guideline and add to the website outlining the policy on Dogs at Meetings. ·         Call National Office(Tony) to determine if they already have guidelines. ·         20160801 – Owner changed to Gary T ·         20160906 – Garry T highlighted that we should call it an article and not a guideline as a guideline is more official. ·         20160906 – Passed onto John B and he is still to review them.	John G Garry T & John B	20160504 20160602 20160701 20160801 20160906 20161005 20161202	In Progress
20160307.3	Peter to talk to GSO to determine the amount the Area has donated as it is currently not clear.	Peter	20160405 20160504 20160602 20160701 20160801 20160906 20161005 20161202	In Progress

                                                           

 

Chairman’s Report: Andrew I

Andrew I tabled the report highlighting:

 

On the 15^th October the Area Assembly was attended by 12 to 15 members and catered for by the Chatswood Meeting.  They were able to discuss all the topics being presented to the National Conference and only went 5 minutes over. The assembly was also attended by Paul B, a Trustee, who was able to obtain a good feel as to how Area E felt about each topic.

 

PI Report: John G

John G tabled the report highlighting:

 

There wasn’t anything additional to report.

Treasurer’s Report: Peter

Peter tabled the report via email highlighting:

 

Account Balance as at 3rd November 2016:          $5,545.60

 

 

Delegate’s Report: John B

Anna S tabled the report for John B highlighting:

 

• John B had attended the NSCSO October meeting noting the following points:

 

1. Issues raised relating to Area E:
   1. Don’t receive information on a timely basis for inclusion in the Linkletter : Action – I obtained e-mail address for Linkletter co-ordinator for Anna and myself
   2. Court co-ordinator reported on August and September Area E minutes : Action – I informed the meeting of the October meetings decision
2. My requests re Conference Topics
   1. I asked for comments from the Court co-ordinator on Topic 051/2016 re set up of a corrections sub-committee in each Area.  The meeting expressed the view that as there were no correctional facilities in Area E that it was not appropriate.  As I am on the Conference committee to consider this Topic, My request for comment by the Court co-ordinator was agreed to.
   2. I asked the NSCSO manager’s comments and suggestions on the Conference material to relating to an inventory of the Australian AA Service Structure
3. 2017 Annual General Meeting needs to be organised by Area E, the Kur-ring-gai Community Centre meeting room is available for the first Saturday in February and I suggest that this date is approved and a booking made.

 

• John B appreciated the Sunday morning Chatswood groups support and assistance when holding the Area Assembly.

 

Alternate Delegate Report: Anna S

Anna S tabled the report highlighting:

 

• Anna’s main focus during October was preparation of the slide show for the discussion of topics for Conference at the Area Assembly held 15^th
• Anna noted that during the Area Assembly the presence our Regional Trustee contributed greatly to productivity of the assembly. He provided background and clarification on some issues i.e. review of service structure etc.

 

Group Liaison Report: Michael S

Michael S tabled the report highlighting:

• There wasn’t anything additional to report.

           

Web Master Report: Lachlan B (Not present)

Area E Website http://areaeeraa.info

 

GSR Reports:

• Anna S – They continue to supply pamphlets to Centrelink. 25 were taken with the most popular being the Message to Teenagers.  A new initiative they have embarked on is to print the PI Patter and the GSR summarises the content to the members.  They will also be printing the Link Letter and leaving it on seats before the meeting to assist in providing information. Now they have 10 members and all service positions are filled.

 

General Business:

• RP raised the issue of non action of the action items each month.
  • Some action items have remained not closed for over 5 months. This takes up valuable time each meeting when reviewing the action items and then updating them in the minutes.
  • In regard to this the following 2 motions were raised and carried:
    • Motion: If an action item is not actioned and finalised within 4 months it will be automatically closed. MOTION CARRIED: 5 votes out of 5
    • Motion: When raising an action item it must have a Title, description/outline/course of action and a timeline. MOTION CARRIED: 5 votes out of 5.

 

 

NEXT MEETING: Friday 2nd December at 07:30

Alcoholics Anonymous Area E Committee

Minutes of Meeting: Wednesday, 5th October 2016 @ 7:30 PM
_________________________________

Chair:             Andrew I (RtR Kirribilli Fri PM)

Present:

Andrew I           (RtR Kirribilli Fri PM – Area Chair)

Michael S          (RtR Kirribilli Fri PM – Area Group Liaison))

John B              (Seaforth – Area Delegate)

John R              (Royal North Shore Thu PM – GSR)

Garry T             (Gordon Mon PM – GSR)

David P             (Chatswood Sun AM – GSR)

Pam W             (Seaforth Tue PM & Dee Why B’fast – Alternate GSR)

Leo S               (Crows Nest Wed PM GSR)

Tina S              (Mona Vale Sun PM GSR)

Caroline E       (Mon Thur Cremorne GSR)

Peter                (North Sydney Mon PM – Area Treasurer)

Anna S             (Dee Why Thu PM – Area Alternate Delegate)

 

Apologies:   

Rosemary P      (RtR North Syd Tue PM – Area Secretary)

John G             (Narrabeen Sun PM – Area Public Information Co-ordinator)

Ben                   Epping

Rowena Seaforth

Lachlan B          (Royal North Shore Thu PM – Area Webmaster)

Not Present:

BJ                    (Mosman Mon PM – GSR)

Meeting Opened:                07:30pm

12 Traditions Read By:     Garry T

Previous Minutes:              Accepted

Action Items:

Action Item	Description	Owner	Due	Status
20160906.1	All Area Members to determine ideas of how to improve the way Area E and the Assemblies are run.	All	20161103	In Progress
20160906.2	A brainstorming session to be held either separately or during an Area E meeting to discuss ways of improving Area E and Assemblies.	Andrew I	20161103	In Progress
20160906.3	Each Area E member to organise having the Concepts Banner displayed at their meeting with the other 2 banners and also promote it at other meetings if possible.	All	20161103	In Progress
20160906.4	Create a flyer for the next Area Assembly in October.	Andrew I & John B	20160930	Complete
20160906.5	John B asked each Area E member with an Area position to submit a report for conference.	Area E position holders	20161005	Complete
20160801.1	Court Visits: Contact CSO to determine who the court liaison and process is as there is a concern AA is not being directed to people who need help when attending court. 20161005 – Agreed that matter be left in hands of CSO member responsible for Court Visits. ·         20160906 – John G spoke to Tony C from Area Office and John G is going to setup a meeting with him. ·         20160906 – John R highlighted the CSO should be contacted first as they already have a process and may feel displeased if we don’t collaborate with them first.	John G	20160906 20161005	Complete
20160701.1	Find out the name of the course held for people caught drunk driving. ·         20160801 – Anna has made contact and waiting for a response.	Anna S	20160801 20160906 20161005	Complete
20160701.2	John R inquired about the status of the Val Morgan advertising campaign. John G to determine the status. 20161005 – Agrees not to proceed ·         20160906 – John G has a 7 page report and will be sending it out to everyone.  Andrew I to email it to Rosemary P who will email it out to the members. ·          20160906 – All members are to review it and discuss it at the next meeting.	John G & All to review report	20160801 20160906 20161005	Complete
20160504.2	Undertake an initiative to take an inventory of Area E ·         Waiting for a Conference Report due in Nov.	John B	20160831 20161202	On Hold
20160405.1	Looking at integrating articles with mail chimp to eliminate the double handling.	Lachlan B	20160504 20160602 20160701 20160801 20160906 20161005	In Progress
20160405.6	Area D Sept Forum: Determine a session and panel our area can hold at the forum. Sat 24th sept. Presentation made at Forum. ·         Anna S to contact John R and then Area D to determine if presenting the Concepts at the forum will fit with their forum theme and agenda. ·          If the answer to the above question is “yes” Anna S to present some draft slides at the next Area E meeting.	Anna S	20160504 20160602 20160701 20160801 20160906 20161005	Complete
20160405.7	Create a guideline and add it to the website outlining the difference between a group and a meeting. Discussion included: ·         Groups are organised with office bearers and structure. ·         Reference to Tradition Three (The Long Form) “… Any two or three alcoholics gathered together for sobriety may call themselves an AA group, provided that, as a group, they have no other affiliation.” ·         20160906 – Garry T highlighted that we should call it an article and not a guideline as a guideline is more official. ·         20160906 – Garry T has written the article and sent an article to John B.  John B will be reviewing it.	Garry T & John B	20160504 20160602 20160701 20160801 20160906 20161005	In Progress
20160405.8	Create a guideline and add to the website outlining the policy on Dogs at Meetings. ·         Call GSO (Tony) to determine if they already have guidelines. ·         20160801 – Owner changed to Gary T ·         20160906 – Garry T highlighted that we should call it an article and not a guideline as a guideline is more official. ·         20160906 – Passed onto John B and he is still to review them.	John G Garry T & John B	20160504 20160602 20160701 20160801 20160906 20161005	In Progress
20160307.3	Peter to talk to GSO to determine the amount the Area has donated as it is currently not clear.	Peter	20160405 20160504 20160602 20160701 20160801 20160906 20161005	In Progress
20160801.2	Aug Forum Flyer to be created.	Andrew I	20160808	Completed

Chairman’s Report: Andrew I

Andrew I tabled the report highlighting:

Working on Area E assembly.

(We held the Area Assembly which was attended by 15 people.   Anna S had put together a great presentation on the 12 Concepts of which Christopher facilitated very smoothly.  Andrew I will be putting together a delegates report for Conference.  A key message he took away from the Assembly was Gratitude = Service.)

PI Report: John G

1. No report

 

Treasurer’s Report: Peter

Peter tabled the report via email highlighting:

Account Balance as at 5th September 2016:         ($5,445.60)

No outstanding accounts.

Delegate’s Report: John B

John B tabled the report highlighting:

1. Manly Fri – difficulty in getting access to funds. Current signatory is unhelpful in making changes. Requires letterhead with AA symbol.
2. Eastern Region Forum attended by 60 people attended from country and Sydney areas.
   • Area G did a presentation on H&I action. Material available will be sent to John G..
   • Chris from GSO also presented on explaining on how to put a Topic for Conference together.
   • 2 Melbourne members presented a visual presentation on 12 Traditions
   • Area B did presentation on correctional facilities. Requirements for visitation was presented if interested – plenty of opportunity for service in that area.
   • Area E presentation on 12 Concepts by Peter J Dee Why Thur PM.
3. Area E Assembly – October 15. 7 Victor St Chatswood. Will be a brief update on Area E. See flyer. Topics for Conference – everything that is being discussed around Australia. These have been circulated to the GSRs. Copies available for that. Gives groups opportunity to discuss issues. There are Topics relating to indigenous Australian members, including cultural issues. Discussion of Topics for Conference will be chaired by Anna.
4. Concept banners – assemblies in May and August to discuss this 3^rd leg of AA legacy. Recommendation that groups consider acquiring the banner. Short form of the Concepts not in the Australian Service Manual. Starting point is what each individual group wants. We have to decide what we want GSO to print for us as they own the copyright. Groups ordering have voted to use the summary of the 12 Concepts.
5. 7/8 draft document, spoken to Tony from GSO, received response from GSO that raised a number of issues relating to consistency with the Traditions and need to work through.

Alternate Delegate’s Report: Anna S

No report

Group Liaison Report: Michael S

Michael S tabled the report highlighting:

• There wasn’t anything additional to report.

Web Master Report: Lachlan B (Not present)

Area E Website http://areaeeraa.info

Lachlan B tabled the report via email highlighting:

• The minutes from last meeting were uploaded to the website and emailed to all contacts.
• Sent out an Area E meeting reminder for September.

GSR Reports:

• David Chatswood Sunday: At group conscience, Area E assembly was well received. Not a lot of talk about the Traditions, no concept of the Concepts. No service manual. Spend a lot of time sharing experience in recovery, but not much else. Take it upon himself to share about the Traditions. People are starting to show signs of wanting to know more. Group looking forward to the Assembly.
• John R – Royal North Sydney: The meeting has been able to return back to their rooms as they were doing some renovations. Made a donation of Big Books to Herbert St Clinic.
• Garry T – Mon Gordon – Everyone excited about receiving Concepts banner
• Seaforth – Rotate secretary job every 2 months. Donation of $400. Public Information position open, need to get AA info out to public. Organising a group to go through the 12 Concepts. Will be done in next year.
• Tina Sunday – 30 members now. 1 person does everything. He is now out with an injury and is a lesson to give out jobs to other people.
• Caroline Cremorne Monday and Thursday – Friday is starting with a focus on Big Book. Wants group to get more involved.

 General Business:

 Making things more interesting – have been sending out minutes to groups by email. One comment was that unable to print. Create a printer friendly solution. Andrew I has offered to do this.

Area E Assemblies – Do less, but higher quality to attract more people to come and get involved in Area E activities (Anna S)

  NEXT MEETING: Thursday 3rd November at 07:30

Alcoholics Anonymous Area E Committee

Minutes of Meeting: Tuesday, 6th September 2016 @ 7:30 PM
_________________________________

Chair:             Andrew I (RtR Kirribilli Fri PM)

 

Present:

Andrew I           (RtR Kirribilli Fri PM – Area Chair)

Rosemary P      (RtR North Syd Tue PM – Area Secretary)

Michael S          (RtR Kirribilli Fri PM – Area Group Liaison))

John B              (Seaforth – Area Delegate)

John G             (Narrabeen Sun PM – Area Public Information Co-ordinator)

John R              (Royal North Shore Thu PM – GSR)

Garry T             (Gordon Mon PM – GSR)

Ben                  (Epping Mon PM & Thu PM – GSR)

Christopher H    (RtR Kirribilli Fri PM – GSR)

David P                        (Chatswood Sun AM – GSR)

Rowena R         (Seaforth Tue PM & Dee Why B’fast – GSR)

 

Apologies:   

Peter                (North Sydney Mon PM – Area Treasurer)

Anna S             (Dee Why Thu PM – Area Alternate Delegate)

Lachlan B          (Royal North Shore Thu PM – Area Webmaster)

Tina S               (Mona Vale – GSR)

 

Not Present:

BJ                    (Mosman Mon PM – GSR)

Leo                   (Crows Nest Wed PM – GSR)

 

 

Meeting Opened:                07:30pm

12 Traditions Read By:     Michael S

Previous Minutes:              Accepted

 

Action Items:

Action Item	Description	Owner	Due	Status
20160906.1	All Area Members to determine ideas of how to improve the way Area E and the Assemblies are run.	All	20161103	New
20160906.2	A brainstorming session to be held either separately or during an Area E meeting to discuss ways of improving Area E and Assemblies.	Andrew I	20161103	New
20160906.3	Each Area E member to organise having the Concepts Banner displayed at their meeting with the other 2 banners and also promote it at other meetings if possible.	All	20161103	New
20160906.4	Create a flyer for the next Area Assembly in October.	Andrew I & John B	20160930	New
20160906.5	John B asked each Area E member with an Area position to submit a report for conference.	Area E position holders	20161005	New
20160801.1	Court Visits: Contact CSO to determine who the court liaison and process is as there is a concern AA is not being directed to people who need help when attending court. ·         20190906 – John G spoke to Tony C from Area Office and John G is going to setup a meeting with him. ·         20190906 – John R highlighted the CSO should be contacted first as they already have a process and may feel displeased if we don’t collaborate with them first.	John G	20160906 20161005	In Progress
20160701.1	Find out the name of the course held for people caught drunk driving. ·         20160801 – Anna has made contact and waiting for a response.	Anna S	20160801 20160906 20161005	In Progress
20160701.2	John R inquired about the status of the Val Morgan advertising campaign. John G to determine the status. ·         20160906 – John G has a 7 page report and will be sending it out to everyone.  Andrew I to email it to Rosemary P who will email it out to the members. ·          20160906 – All members are to review it and discuss it at the next meeting.	John G & All to review report	20160801 20160906 20161005	In Progress
20160504.2	Undertake an initiative to take an inventory of Area E ·         Waiting for a Conference Report due in Nov.	John B	20160831 20161202	On Hold
20160405.1	Looking at integrating articles with mail chimp to eliminate the double handling.	Lachlan B	20160504 20160602 20160701 20160801 20160906 20161005	In Progress
20160405.6	Area D Sept Forum: Determine a session and panel our area can hold at the forum. Sat 24th sept ·         Anna S to contact John R and then Area D to determine if presenting the Concepts at the forum will fit with their forum theme and agenda. ·          If the answer to the above question is “yes” Anna S to present some draft slides at the next Area E meeting.	Anna S	20160504 20160602 20160701 20160801 20160906 20161005	In Progress
20160405.7	Create a guideline and add it to the website outlining the difference between a group and a meeting. Discussion included: ·         Groups are organised with office bearers and structure. ·         Reference to Tradition Three (The Long Form) “.. Any two or three alcoholics gathered together for sobriety may call themselves an AA group, provided that, as a group, they have no other affiliation.” ·         20160906 – Garry T highlighted that we should call it an article and not a guideline as a guideline is more official. ·         20160906 – Garry T has written the article and sent an article to John B.  John B will be reviewing it.	Garry T & John B	20160504 20160602 20160701 20160801 20160906 20161005	In Progress
20160405.8	Create a guideline and add to the website outlining the policy on Dogs at Meetings. ·         Call National Office(Tony) to determine if they already have guidelines. ·         20160801 – Owner changed to Gary T ·         20160906 – Garry T highlighted that we should call it an article and not a guideline as a guideline is more official. ·         20160906 – Passed onto John B and he is still to review them.	John G Garry T & John B	20160504 20160602 20160701 20160801 20160906 20161005	In Progress
20160307.3	Peter to talk to GSO to determine the amount the Area has donated as it is currently not clear.	Peter	20160405 20160504 20160602 20160701 20160801 20160906 20161005	In Progress
20160801.2	Aug Forum Flyer to be created.	Andrew I	20160808	Completed

 

 

Chairman’s Report: Andrew I

Andrew I tabled the report highlighting:

 

We held the Area Assembly which was attended by 15 people.   Anna S had put together a great presentation on the 12 Concepts of which Christopher facilitated very smoothly.  Andrew I will be putting together a delegates report for Conference.  A key message he took away from the Assembly was Gratitude = Service.

 

PI Report: John G

John G tabled the report highlighting:

 

1. Speaker called Karen spoke at Rotary and they thought it was wonderful.
2. John G is also reviewing having speakers at schools.
3. Michael S had one of his sponsee’s share at a school that morning and will pass the school to John B to possibly organise more shares.

 

Treasurer’s Report: Peter

Peter tabled the report via email highlighting:

 

Account Balance as at 5th September 2016:         $3,993.49

 

Delegate’s Report: John B

John B tabled the report highlighting:

 

1. John B asked the members if they had any feedback regarding the Area Assembly presentation of the 12 Concepts:
   • Andrew I said his take away from the presentation was Gratitude = Service.
   • John R outlined that many meetings at the Gold Coast promote and have many members doing service because older sober members from Victoria and NSW have moved up there.
   • John R also outlined he thinks it is more effective putting flyers on chairs at meetings to promote the assembly and not rely on computer emails.
   • John G suggested we all go away and think of new ways of running Area E and Assemblies.
   • Garry T recommended that groups be promoted to also display the Concepts Banner to trigger interest.
   • Rowena asked if the Concepts Banner also comes on the calico sheets and is readable like the 12 Steps and 12 Traditions: Answer Yes
2. The Eastern Region Forum is on the Saturday 24 September 2016.
3. Topics for conference will soon be put on the Website.

 

 

1. Area E Assemblies:
2. The next Area E Assembly will be:
   1. Date: Saturday, October 15
   2. Location: Doherty Centre at Chatswood
   3. Agenda: Topics for conference will be discussed
   4. A national trustee will be in attendance.
   5. Andrew I and John B to create a flyer.

 

1. Eastern Region Forum:

• Date: Saturday, September 24, 9am to 5pm
• Location: Our Lady of Fatima Hall, 389 Port Hacking Road, Caringbah.

 

 

 

Alternate Delegate Report: Anna S

John B tabled the report and the details are included in Delegates Report above.

 

Group Liaison Report: Michael S

Michael S tabled the report highlighting:

• There wasn’t anything additional to report.

           

Web Master Report: Lachlan B (Not present)

Area E Website http://areaeeraa.info

Lachlan B tabled the report via email highlighting:

• The minutes from last meeting were uploaded to the website and emailed to all contacts.
• Sent out an Area E meeting reminder for September.

 

GSR Reports:

• John R – Royal North Sydney: The meeting has been able to return back to their rooms as they were doing some renovations.
• Rowena – Curl Curl: They change secretary every 6 months and as Curl Curl is a big meeting it is important to have greeters at the door. Seaforth: The Topics for Conference are being sent out to the members for review and they are also purchasing a Concepts Banner.
• John G – Narrabeen: The meeting is mainly a men’s meeting but women welcome.
• Garry T – Mon Gordon – At the next GSC Garry T will be recommending purchasing a Concepts Banner.
• Christopher – Tue/Fri Kirribilli: It is going well. We have many members ready to sponsor.
• Ben – Epping: As a group they continue to travel to other groups monthly and recently one group they had been too visited them as a group.
• David – Chatswood Sun AM: Group functioning well and they attract about 30 people each week. David circulates the minutes to the 10 members.

 General Business:

 Nil were raised.

  NEXT MEETING: Wednesday 5th October at 07:30

 

Alcoholics Anonymous Area E Committee

Minutes of Meeting: Monday, 1st August 2016 @ 7:30 PM
_________________________________

Chair:             Andrew I (RtR Kirribilli Fri PM)

 

Present:

Andrew I           (RtR Kirribilli Fri PM – Area Chair)

Rosemary P      (RtR North Syd Tue PM – Area Secretary)

Michael S          (RtR Kirribilli Fri PM – Area Group Liaison))

John R              (Royal North Shore Thu PM – GSR)

John B              (Seaforth – Area Delegate)

Garry T             (Gordon Mon PM – GSR)

Rowena R         (Seaforth Tue PM & Dee Why B’fast – GSR)

John G             (Narrabeen Sun PM – Area Public Information Co-ordinator)

Jason P            (Manly Wed PM – Visitor)

Michael             (RtR North Syd Tue PM – Visitor)

Leo                   (Crows Nest Wed PM – GSR)

 

Apologies:   

Peter                (North Sydney Mon PM – Area Treasurer)

Anna S             (Dee Why Thu PM – Area Alternate Delegate)

Ben                  (Epping Mon PM & Thu PM – GSR)

Lachlan B          (Royal North Shore Thu PM – Area Webmaster)

Christopher H    (RtR Kirribilli Fri PM – GSR)

 

Not Present:

David P                        (Chatswood Sun – GSR)

BJ                    (Mosman Mon PM – GSR)

 

 

Meeting Opened:                07:30pm

12 Traditions Read By:     Rowena R

Previous Minutes:              Accepted

 

Action Items:

Action Item	Description	Owner	Due	Status
20160801.1	Court Visits: Contact CSO to determine who the court liaison and process is as there is a concern AA is not being directed to people who need help when attending court.	John G	20160906	New
20160801.2	Aug Forum Flyer to be created.	Andrew I	20160808	New
20160701.1	Find out the name of the course held for people caught drunk driving. ·         20160801 – Anna has made contact and waiting for a response.	Anna S	20160801 20160906	In Progress
20160701.2	John R inquired about the status of the Val Morgan advertising campaign. John G to determine the status.	John G	20160801 20160906	In Progress
20160504.2	Undertake an initiative to take an inventory of Area E ·         Waiting for a Conference Report due in Nov.	John B	20160831 20161202	On Hold
20160405.1	Looking at integrating articles with mail chimp to eliminate the double handling.	Lachlan B	20160504 20160602 20160701 20160801 20160906	In Progress
20160405.6	Area D Sept Forum: Determine a session and panel our area can hold at the forum. Sat 24th sept ·         Anna S to contact John R and then Area D to determine if presenting the Concepts at the forum will fit with their forum theme and agenda. ·          If the answer to the above question is “yes” Anna S to present some draft slides at the next Area E meeting.	Anna S	20160504 20160602 20160701 20160801 20160906	In Progress
20160405.7	Create a guideline and add it to the website outlining the difference between a group and a meeting. Discussion included: ·         Groups are organised with office bearers and structure. ·         Reference to Tradition Three (The Long Form) “.. Any two or three alcoholics gathered together for sobriety may call themselves an AA group, provided that, as a group, they have no other affiliation.”	Garry T	20160504 20160602 20160701 20160801 20160906	In Progress
20160405.8	Create a guideline and add to the website outlining the policy on Dogs at Meetings. ·         Call National Office(Tony) to determine if they already have guidelines. ·         20160801 – Owner changed to Gary T	John G Gary T	20160504 20160602 20160701 20160801 20160906	In Progress
20160307.3	Peter to talk to GSO to determine the amount the Area has donated as it is currently not clear.	Peter	20160405 20160504 20160602 20160701 20160801 20160906	In Progress

 

 

Chairman’s Report: Andrew I

Andrew I tabled the report highlighting:

 

He is currently focussed on liaising with various stakeholders to organise the next forum and chase up action items that have been outstanding for some time.

 

PI Report: John G

John G tabled the report highlighting:

 

1. John G raised a concern that when AA members attend Manly Court to offer information to those who want it, nothing seems to happen. He has attended a number of times and the magistrate does not direct anyone to AA.
2. John R recommended checking with CSO as for the last 2 or 3 years there has been a roster of people scheduled to attend Manly Court and offer information. The CSO can put John G in contact with the court liaison who can outline the process.
3. John G also highlighted that any AA member sent to the courts need to have documentation showing no priors so they can work with children and are not a predator.

 

Treasurer’s Report: Peter

A report was not tabled.

 

 

Delegate’s Report: John B

John B tabled the report highlighting:

 

1. Issues from recent AA Board meeting:
2. Class A Trustees:
   • Only one Class A Trustee and he retires at the end of the year (Class A Trustees are the non-alcoholic board members)
   • Area B has suggested two potential candidates from the faculty of medicine at the Australian National University
   • Area E committee members have followed up an inquiry from the General Service Office at Arncliffe
   • If any members in Area E have a suggestion for Class A Trustee candidates, please let an area committee member know

 

2. Fiji Convention: The A Class Trustee will present a report to the Conference in November. International Delegates will now follow up requests.
3. Annual Financial Report: Conference members will receive the report prior to Conference.
4. Conference and Board Treatment Committee: Now includes Special Needs.
5. Board: To improve its response to letters of concern from members and groups.

 

1. Area E Assemblies

Sunday, August 28 at Curl Curl

Saturday, October 15 : (1) location to be agreed (2) Topics for Conference will be discussed

 

1. ER Forum

Saturday, September 24, 9am to 5pm (Note: location change to Our Lady of Fatima Hall, 389 Port Hacking Road, Caringbah)

Agenda to issue shortly

 

 

Alternate Delegate Report: Anna S

John B tabled the report highlighting:

• The presentation of the 2^nd part of The Concepts for the forum is being developed.
• Currently waiting for a response from Christopher and Sean to act as facilitators.
• Key for the Curl Curl Hall will be collected by Rowena.
• Andrew I recommended a flyer for the day to be created.

 

 

Group Liaison Report: Michael S

Michael S tabled the report highlighting:

• He managed to visit a few more meetings and give out the GSR Position Overview.
• Some meetings don’t have enough members to fill fundamental service positions let alone a GSR.
• Leo is a newly appointed GSR for Crows Nest.

           

Web Master Report: Lachlan B (Not present)

Area E Website http://areaeeraa.info

A report was not tabled.

 

GSR Reports:

• John R – Royal North Sydney: The building is being renovated and hence RNS is not being accommodating in providing another room and it may take several months. They all arrived last Thursday to the news that they could not go in.  It is quite distressing as the Herbert St Detox visits these meetings.  Leo highlighted their meeting is at a Church that has a number of venues and may be able to assist.
• Rowena – Since the bus from South Pacific has been bringing newcomers the Seaforth meeting has attracted a lot of people. Dee Why/ Curl Curl – is going well with an average of 35 to 70 people. The secretary chooses the chair for the meeting however they must have 2 years of sobriety.
• John G – Narrabeen – Well run group and approx. 35 people.
• Leo – Crows Nest – Proposed an idea of holding a speaker forum as they have a facility that will hold 500 people. They have about 8 people at the meeting.  Parking lot opposite.  Cremorne Monday Night Steps there are 16 to 20 attendees.
• Gary T – Mon Gordon – They held their quarterly GSC meeting and it was agreed to keep it quarterly.

 

General Business:

 

• John B – Highlighted AA insurance does not cover having a meeting at home unless it meets policy conditions obtainable from GSO.

 

NEXT MEETING: Tuesday 6th September at 07:30